Find a TenderAwarded without competition
Published 20 Sept 2022, 15:35 BST

Official UK procurement notice

PLACE149 Supply of Specialist Library Materials and Resources v 2

Official notice

Authority: Derbyshire County Council (Local council)

Framework agreement12 lotsGoodsAward procedure without prior publication of a call for competition
Framework ceiling (notional)Value not publishedframework ceiling, not attributable revenue
Awarded 7 Jun 2022no call for competition
Lots 12see the lot list below

What is being bought12 lots · detail below

Published requirement description

Books published by local authors or of local interest, either self-published or via a small publishing company that cannot be purchased via the contracted supplier.

Specialist material published by small independent authors/publishers that cannot be purchased via the contracted supplier. The specialist materials are required to meet specific needs e.g. learning disability, reminiscence therapy, speakers of other languages where English is not the first language.

Audiobooks (CD format)

The library audiobook copyright for any given title is held by one publisher. These publisher/library suppliers are Ulverscroft, WF Howes and Bolinda and they offer discount to library authorities and supply the goods serviced for library use. There is no duplicate of supply titles across these publishers. Any newcomers to the market offering audiobooks suitable for library use would also be considered within the budget.

Large Print

The large print copyright for any given title is held by one publisher/library supplier. These suppliers offer discount to library authorities and supply the goods serviced for library use, but there is no alternative supplier. The current companies that offer large print to libraries are Ulverscroft and WF Howes.

There is only one other publisher of large print books called Seven House. These books are obtainable via the contracted book supplier.

Any newcomers to the market offering large print books under the publisher/library suppler model which are suitable for library use, would also be considered within the budget.

Online Resources

Online resources are not part of the book supply contract and are only available via subscription directly with the individual supplier, who offered a unique information resource. Services subscribed to include Ancestry, Find my Past and the British Newspaper Archive.

Service subscriptions

In order to provide an interlibrary loan service Derbyshire County Council subscribes to UnityUK. UnityUK provides a national inter-library loans system that gives access to the holdings of majority of UK libraries and provides an integrated fee-management service.

Newspapers/periodicals (hardcopy)

Newspapers/periodicals are not part of the book supply contract

Newspapers and periodicals are purchased from local newsagents which is both cost effective and supports local Derbyshire small businesses.

Specialist Periodicals are only available via subscription and are purchased directly with the individual supplier. We subscribe to mainly local studies/history related periodicals.

CPV: Miscellaneous software package and computer systems · Printed books, brochures and leaflets · Printed matter and related products · Software package and information systems

How this framework works

From the published notice
Bids received
1 bids received · 12 suppliers appointed

Lots and requirements (12)Procurement structure

12 lots · no lot values published · same evaluation weights on every lot
Lot #1Family history online databaseCancelled
Lot #2Inter Library Loan (ILL) chargesAwarded
Lot #3AudiobooksAwarded
Lot #4Music scores - specialist library supplierAwarded
Lot #5ILL chargesAwarded
Lot #6British Newspaper ArchiveAwarded
Lot #7Unity UK, ILL chargesAwarded
Lot #8Large PrintAwarded
Lot #9Audiobooks, Large PrintAwarded
Lot #10Audiobooks, Large Print, eAudio, eMagazines (items in blue now under framework…Awarded

Audiobooks, Large Print, eAudio, eMagazines (items in blue now under framework contract agreement so amount for these services between 2017-2021 no longer included in estimated total for 2021 onwards)

Delivery: East Midlands
Lot #11Local booksAwarded
Lot #12National and local newspapers, (digital versions now purchased under framework…Awarded

National and local newspapers, (digital versions now purchased under framework contract) national and local periodicals (reduced due to budget cuts)

Delivery: East Midlands

Procedure terms & legal framework

From the official record
Procedure method
Award procedure without prior publication of a call for competition
Legal basis
CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
Procurement category
Goods
Notice status
Awarded without competition
Procurement threshold
Unspecified in notice
Regulatory regime
Standard
Commercial structure
Framework agreement
Who may use this agreement
Not stated in the notice; call-off rights may be limited to the establishing authority
Competition type
Direct award (no call for competition)
GPA / WTO covered
Unspecified in notice
Recurring procurement
Unspecified in notice
First published
20 Sept 2022, 15:35 BST
Last source update
20 Sept 2022, 15:35 BST
Authority reference
DN633704
FTS notice number
2022/S 000-026265
Classification (CPV)
Miscellaneous software package and computer systemsPrinted books, brochures and leafletsPrinted matter and related productsSoftware package and information systems
Delivery area
East Midlands (UKF1)
Official registry OCID
ocds-h6vhtk-0369b1 Find a Tender
Why no open competition

The works, supplies or services can be provided only by a particular economic operator due to absence of competition for technical reasons

Published justification

Direct award to known specialist suppliers, supplying unique titles and products. Justified by regulation 32 (2) b ii competition is absent for technical reasons

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast
Suppliers appointed 12admitted to the panel · see the list ↓
Bids received 1
Contracts signed 12latest 7 Jun 2022

12 suppliers are admitted to this framework without individual award values or dates, see the supplier list below.

Contracts

All 2 of these contracts carry the same published figure, £40,000, the framework's maximum for the whole notice, not each contract's own value. They are not eleven separate sums.

  • Contract 026265-2022-1

    Signed
    7 Jun 2022
    Value
    £25,000
    Status
    active
  • Contract 026265-2022-10

    Signed
    7 Jun 2022
    Value
    £70,000
    Status
    active
  • Contract 026265-2022-11

    Signed
    7 Jun 2022
    Value
    ceiling above
    Status
    active
  • Contract 026265-2022-12

    Signed
    7 Jun 2022
    Value
    £16,800
    Status
    active
  • Contract 026265-2022-2

    Signed
    7 Jun 2022
    Value
    £8,300
    Status
    active
  • Contract 026265-2022-3

    Signed
    7 Jun 2022
    Value
    ceiling above
    Status
    active
  • Contract 026265-2022-4

    Signed
    7 Jun 2022
    Value
    £13,899
    Status
    active
  • Contract 026265-2022-5

    Signed
    7 Jun 2022
    Value
    £317
    Status
    active
  • Contract 026265-2022-6

    Signed
    7 Jun 2022
    Value
    £19,937
    Status
    active
  • Contract 026265-2022-7

    Signed
    7 Jun 2022
    Value
    £14,295
    Status
    active
  • Contract 026265-2022-8

    Signed
    7 Jun 2022
    Value
    £2,000
    Status
    active
  • Contract 026265-2022-9

    Signed
    7 Jun 2022
    Value
    £126,000
    Status
    active

Bid statistics published by the authority

LotBidsSMEVCSEValid bid range
2 · Inter Library Loan (ILL) charges1bids———
3 · Audiobooks1bids———
4 · Music scores - specialist library supplier1bids———
5 · ILL charges1bids———
6 · British Newspaper Archive1bids———
7 · Unity UK, ILL charges1bids———
8 · Large Print1bids———
9 · Audiobooks, Large Print1bids———
10 · Audiobooks, Large Print, eAudio, eMagazines (items in blue now under framework…1bids———
11 · Local books1bids———
12 · National and local newspapers, (digital versions now purchased under framework…1bids———
Whole notice1bids———

Contracting authority & participating public bodies

Derbyshire County Council

Contracting authorityLocal CouncilRegional or local authorityGeneral public services Chatsworth Hall, Matlock, East Midlands, DE4 3FWContact name, email, phone

Framework contractors & participating bidders

12 commercial parties on the notice
Show 2 more suppliers
  • Ulverscroft Large Print Books LtdFramework contractor 1 The Cl, Bradgate Rd, Anstey, Leicester LE7 7FU, Leicester, East Midlands
  • WF Howes LtdFramework contractor rearsby business park, Unit 5, St George's House Business Park, Gaddesby Ln, Rearsby, Leicester LE7 4YH, Leicester, East Midlands

Official documents & specifications

Official links; attachments are not copied

No document links were published on the notice.