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Official procurement procedure

PLACE149 Supply of Specialist Library Materials and Resources v 2

Miscellaneous software package and computer systems
Printed books
brochures and leaflets
+2 more
Published value
Not published
Submission deadline Not published
Lots published12
Procurement Executive Summary
AI & Search Synopsis
Generated from official OCDS record
Tenderline Synopsis: Derbyshire County Council: "PLACE149 Supply of Specialist Library Materials and Resources v 2". Published status: complete. Published value: Value not published. 12 published lots. Submission deadline not published. See the official notice for participation instructions.
Contracting AuthorityDerbyshire County CouncilScope & CategoriesNot publishedSubmission Window
complete
No deadline published
Submission GatewayDirect notice routeLegal Basis & RegimeStandard procurementEstimated Value (exc. VAT)Not published
Bidder Intelligence · Authority Profile: Derbyshire County Council
Market Analytics
View Authority Profile →
Derived from OCDS awards & bid statistics
Published history for Derbyshire County Council. These figures describe retained records, not a forecast of bids or a measure of buyer bias.
Published-to-award variance
Not availableInsufficient comparable data
Requires at least 5 comparable procedures
Competition Density
5Bids / Report
17.1% of reports have one bid
Supplier ConcentrationNo estimate
Insufficient attributable awardsNo concentration estimate available
Payment Terms
Check noticePublished terms
Payment obligations depend on the applicable regime and contract. Consult the official documents.
Coverage: 117 active published awards; 117 bid reports (which may be per lot). Supplier values exclude multi-supplier awards, frameworks and DPS, and use GBP only. They are published award values, not payments. Published-to-award variance compares single-lot, single-award, single-supplier GBP procedures with explicitly non-framework/non-DPS status; increases remain in the average. Unpublished data stays unknown. Awarded suppliers are winners, not all bidders.
Procedure terms
Contracting AuthorityDerbyshire County Council
Procedure methodNot published
Procurement categoryNot published
Statuscomplete
Framework / DPSFramework
CompetitionNot published
Above thresholdNot published
Legal basisNot published
Tender period startsNot published
Clarification deadlineNot published
Electronic submissionNot published
Submission languagesNot published
Published20 Sept 2022, 15:35 BST
Last source update20 Sept 2022, 15:35 BST
Recurring procurementNot published
ClassificationMiscellaneous software package and computer systems, Printed books, brochures and leaflets, Printed matter and related products, Software package and information systems
OCIDocds-h6vhtk-0369b1
What is being bought
Books published by local authors or of local interest, either self-published or via a small publishing company that cannot be purchased via the contracted supplier. Specialist material published by small independent authors/publishers that cannot be purchased via the contracted supplier. The specialist materials are required to meet specific needs e.g. learning disability, reminiscence therapy, speakers of other languages where English is not the first language. Audiobooks (CD format) The library audiobook copyright for any given title is held by one publisher. These publisher/library suppliers are Ulverscroft, WF Howes and Bolinda and they offer discount to library authorities and supply the goods serviced for library use. There is no duplicate of supply titles across these publishers. Any newcomers to the market offering audiobooks suitable for library use would also be considered within the budget. Large Print The large print copyright for any given title is held by one publisher/library supplier. These suppliers offer discount to library authorities and supply the goods serviced for library use, but there is no alternative supplier. The current companies that offer large print to libraries are Ulverscroft and WF Howes. There is only one other publisher of large print books called Seven House. These books are obtainable via the contracted book supplier. Any newcomers to the market offering large print books under the publisher/library suppler model which are suitable for library use, would also be considered within the budget. Online Resources Online resources are not part of the book supply contract and are only available via subscription directly with the individual supplier, who offered a unique information resource. Services subscribed to include Ancestry, Find my Past and the British Newspaper Archive. Service subscriptions In order to provide an interlibrary loan service Derbyshire County Council subscribes to UnityUK. UnityUK provides a national inter-library loans system that gives access to the holdings of majority of UK libraries and provides an integrated fee-management service. Newspapers/periodicals (hardcopy) Newspapers/periodicals are not part of the book supply contract Newspapers and periodicals are purchased from local newsagents which is both cost effective and supports local Derbyshire small businesses. Specialist Periodicals are only available via subscription and are purchased directly with the individual supplier. We subscribe to mainly local studies/history related periodicals.
What changed
From the official release history
  1. Status changed to complete
    20 Sept 2022, 15:35 BST
  2. Official notice release published
    20 Sept 2022, 15:35 BST
  3. Buyer information updated
    20 Sept 2022, 15:35 BST
Lots and requirements (12)
Published by the contracting authority
  • Lot 1 · #1
    Individual lot title not published
    cancelled
    Published valueNot published
    Family history online database
    Contract periodNot published
    EligibilityNot published
    Options / renewalNot published
  • Lot 2 · #10
    Individual lot title not published
    cancelled
    Published valueNot published
    Audiobooks, Large Print, eAudio, eMagazines (items in blue now under framework contract agreement so amount for these services between 2017-2021 no longer included in estimated total for 2021 onwards)
    Contract periodNot published
    EligibilityNot published
    Options / renewalNot published
  • Lot 3 · #11
    Individual lot title not published
    cancelled
    Published valueNot published
    Local books
    Contract periodNot published
    EligibilityNot published
    Options / renewalNot published
  • Lot 4 · #12
    Individual lot title not published
    cancelled
    Published valueNot published
    National and local newspapers, (digital versions now purchased under framework contract) national and local periodicals (reduced due to budget cuts)
    Contract periodNot published
    EligibilityNot published
    Options / renewalNot published
  • Lot 5 · #2
    Individual lot title not published
    cancelled
    Published valueNot published
    Inter Library Loan (ILL) charges
    Contract periodNot published
    EligibilityNot published
    Options / renewalNot published
  • Lot 6 · #3
    Individual lot title not published
    cancelled
    Published valueNot published
    Audiobooks
    Contract periodNot published
    EligibilityNot published
    Options / renewalNot published
  • Lot 7 · #4
    Individual lot title not published
    cancelled
    Published valueNot published
    Music scores - specialist library supplier
    Contract periodNot published
    EligibilityNot published
    Options / renewalNot published
  • Lot 8 · #5
    Individual lot title not published
    cancelled
    Published valueNot published
    ILL charges
    Contract periodNot published
    EligibilityNot published
    Options / renewalNot published
  • Lot 9 · #6
    Individual lot title not published
    cancelled
    Published valueNot published
    British Newspaper Archive
    Contract periodNot published
    EligibilityNot published
    Options / renewalNot published
  • Lot 10 · #7
    Individual lot title not published
    cancelled
    Published valueNot published
    Unity UK, ILL charges
    Contract periodNot published
    EligibilityNot published
    Options / renewalNot published
  • Lot 11 · #8
    Individual lot title not published
    cancelled
    Published valueNot published
    Large Print
    Contract periodNot published
    EligibilityNot published
    Options / renewalNot published
  • Lot 12 · #9
    Individual lot title not published
    cancelled
    Published valueNot published
    Audiobooks, Large Print
    Contract periodNot published
    EligibilityNot published
    Options / renewalNot published
Timeline
  1. Procedure published
    20 Sept 2022, 15:35 BST
  2. Award active
    Not published · Not published
  3. Award active
    Not published · Not published
  4. Award active
    Not published · Not published
  5. Award active
    Not published · Not published
  6. Award active
    Not published · Not published
  7. Award active
    Not published · Not published
  8. Award active
    Not published · Not published
  9. Award active
    Not published · Not published
  10. Award active
    Not published · Not published
  11. Award active
    Not published · Not published
  12. Award active
    Not published · Not published
  13. Award active
    Not published · Not published
  14. Contract active
    Signed 7 Jun 2022, 00:00 BST · £25,000
  15. Contract active
    Signed 7 Jun 2022, 00:00 BST · £70,000
  16. Contract active
    Signed 7 Jun 2022, 00:00 BST · £40,000
  17. Contract active
    Signed 7 Jun 2022, 00:00 BST · £16,800
  18. Contract active
    Signed 7 Jun 2022, 00:00 BST · £8,300
  19. Contract active
    Signed 7 Jun 2022, 00:00 BST · £40,000
  20. Contract active
    Signed 7 Jun 2022, 00:00 BST · £13,899
  21. Contract active
    Signed 7 Jun 2022, 00:00 BST · £317
  22. Contract active
    Signed 7 Jun 2022, 00:00 BST · £19,937
  23. Contract active
    Signed 7 Jun 2022, 00:00 BST · £14,295
  24. Contract active
    Signed 7 Jun 2022, 00:00 BST · £2,000
  25. Contract active
    Signed 7 Jun 2022, 00:00 BST · £126,000
Commercial outcome and competition
Awards
Ancestry
Not published · Not published · active
WF Howes Ltd
Not published · Not published · active
Local Authors and Publishers
Not published · Not published · active
Local newsagents and specialist periodical suppliers
Not published · Not published · active
British Library
Not published · Not published · active
Bolinda UK ltd,
Not published · Not published · active
Cramer Music Limited 192 Queens Road Watford WD17 2NT
Not published · Not published · active
IAML (international Association of Music Libraries, Archives and Documentation Centre
Not published · Not published · active
JCS Online Resources Ltd
Not published · Not published · active
OCLC
Not published · Not published · active
Read How You Want.com Ltd
Not published · Not published · active
Ulverscroft Large Print Books Ltd
Not published · Not published · active
Contracts
Contract
£25,000 · signed 7 Jun 2022, 00:00 BST · active
Contract
£70,000 · signed 7 Jun 2022, 00:00 BST · active
Contract
£40,000 · signed 7 Jun 2022, 00:00 BST · active
Contract
£16,800 · signed 7 Jun 2022, 00:00 BST · active
Contract
£8,300 · signed 7 Jun 2022, 00:00 BST · active
Contract
£40,000 · signed 7 Jun 2022, 00:00 BST · active
Contract
£13,899 · signed 7 Jun 2022, 00:00 BST · active
Contract
£317 · signed 7 Jun 2022, 00:00 BST · active
Contract
£19,937 · signed 7 Jun 2022, 00:00 BST · active
Contract
£14,295 · signed 7 Jun 2022, 00:00 BST · active
Contract
£2,000 · signed 7 Jun 2022, 00:00 BST · active
Contract
£126,000 · signed 7 Jun 2022, 00:00 BST · active
Bid statistics
bids: 1
bids: 1 (lot 10)
bids: 1 (lot 11)
bids: 1 (lot 12)
bids: 1 (lot 2)
bids: 1 (lot 3)
bids: 1 (lot 4)
bids: 1 (lot 5)
bids: 1 (lot 6)
bids: 1 (lot 7)
bids: 1 (lot 8)
bids: 1 (lot 9)
Buyer and organisations in this procedure

Derbyshire County Council

Contracting authority GB-FTS-127
View buyer profile
  • Derbyshire County Council
    buyer

    Chatsworth Hall, Matlock, UKF1, DE4 3FW
    +44 1629536479
  • Ancestry
    supplier

    4th Floor, Strand Bridge House, 138-142 The Strand, WC2R 1HH, London, UKI
  • Bolinda UK ltd,
    supplier

    10 John street, London WC1N 2EB, London, UKI
  • British Library
    supplier

    96 Euston Rd, London NW1 2DB, London, UKI
  • Cramer Music Limited 192 Queens Road Watford WD17 2NT
    supplier

    Hertfordshire, UKH2
  • Derbyshire county Council
    reviewBody

    Matlock
  • IAML (international Association of Music Libraries, Archives and Documentation Centre
    supplier

    Anders Cato Slots- og Kulturstyrelsen Danish Agency for Culture and Palaces Hammerichsgade 14 DK-1611 Copenhagen V Denmark, Copenhagen, DK
  • JCS Online Resources Ltd
    supplier

    Suite 26, House, Parkway Court, 28 John Smith Dr, Oxford OX4 2JY, Oxford, UKJ1
  • Local Authors and Publishers
    supplier

    Derbyshire, UKF1
  • Local newsagents and specialist periodical suppliers
    supplier

    Derbyshire, UKF1
  • OCLC
    supplier

    OCLC UK and Ireland City Gate 8 St. Mary's Gate Sheffield S1 4LW GB, Sheffield, UKE3
  • Read How You Want.com Ltd
    supplier

    Marbles 7 High Street, Newick, East Sussex, BN8 4LG, Newick, UKJ2
  • Ulverscroft Large Print Books Ltd
    supplier

    1 The Cl, Bradgate Rd, Anstey, Leicester LE7 7FU, Leicester, UKF2
  • WF Howes Ltd
    supplier

    rearsby business park, Unit 5, St George's House Business Park, Gaddesby Ln, Rearsby, Leicester LE7 4YH, Leicester, UKF2
Documents (0)
Official links; attachments are not copied
No data
No linked documents are published
Related procedures (0)
No data
No related procedures published
Planning and rationale
Planning budgetNot published
No-engagement rationaleNot published
Procedure rationaleDirect award to known specialist suppliers, supplying unique titles and products. Justified by regulation 32 (2) b ii competition is absent for technical reasons