Official UK procurement notice
PLACE149 Supply of Specialist Library Materials and Resources v 2
Authority: Derbyshire County Council (Local council)
What is being bought12 lots · detail below
Published requirement descriptionBooks published by local authors or of local interest, either self-published or via a small publishing company that cannot be purchased via the contracted supplier.
Specialist material published by small independent authors/publishers that cannot be purchased via the contracted supplier. The specialist materials are required to meet specific needs e.g. learning disability, reminiscence therapy, speakers of other languages where English is not the first language.
Audiobooks (CD format)
The library audiobook copyright for any given title is held by one publisher. These publisher/library suppliers are Ulverscroft, WF Howes and Bolinda and they offer discount to library authorities and supply the goods serviced for library use. There is no duplicate of supply titles across these publishers. Any newcomers to the market offering audiobooks suitable for library use would also be considered within the budget.
Large Print
The large print copyright for any given title is held by one publisher/library supplier. These suppliers offer discount to library authorities and supply the goods serviced for library use, but there is no alternative supplier. The current companies that offer large print to libraries are Ulverscroft and WF Howes.
There is only one other publisher of large print books called Seven House. These books are obtainable via the contracted book supplier.
Any newcomers to the market offering large print books under the publisher/library suppler model which are suitable for library use, would also be considered within the budget.
Online Resources
Online resources are not part of the book supply contract and are only available via subscription directly with the individual supplier, who offered a unique information resource. Services subscribed to include Ancestry, Find my Past and the British Newspaper Archive.
Service subscriptions
In order to provide an interlibrary loan service Derbyshire County Council subscribes to UnityUK. UnityUK provides a national inter-library loans system that gives access to the holdings of majority of UK libraries and provides an integrated fee-management service.
Newspapers/periodicals (hardcopy)
Newspapers/periodicals are not part of the book supply contract
Newspapers and periodicals are purchased from local newsagents which is both cost effective and supports local Derbyshire small businesses.
Specialist Periodicals are only available via subscription and are purchased directly with the individual supplier. We subscribe to mainly local studies/history related periodicals.
CPV: Miscellaneous software package and computer systems · Printed books, brochures and leaflets · Printed matter and related products · Software package and information systems
How this framework works
From the published notice- Bids received
- 1 bids received · 12 suppliers appointed
Lots and requirements (12)Procurement structure
12 lots · no lot values published · same evaluation weights on every lotLot #1Family history online databaseCancelled
Lot #2Inter Library Loan (ILL) chargesAwarded
Lot #3AudiobooksAwarded
Lot #4Music scores - specialist library supplierAwarded
Lot #5ILL chargesAwarded
Lot #6British Newspaper ArchiveAwarded
Lot #7Unity UK, ILL chargesAwarded
Lot #8Large PrintAwarded
Lot #9Audiobooks, Large PrintAwarded
Lot #10Audiobooks, Large Print, eAudio, eMagazines (items in blue now under framework…Awarded
Audiobooks, Large Print, eAudio, eMagazines (items in blue now under framework contract agreement so amount for these services between 2017-2021 no longer included in estimated total for 2021 onwards)
Lot #11Local booksAwarded
Lot #12National and local newspapers, (digital versions now purchased under framework…Awarded
National and local newspapers, (digital versions now purchased under framework contract) national and local periodicals (reduced due to budget cuts)
Procedure terms & legal framework
From the official record- Procedure method
- Award procedure without prior publication of a call for competition
- Legal basis
- CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
- Procurement category
- Goods
- Notice status
- Awarded without competition
- Procurement threshold
- Unspecified in notice
- Regulatory regime
- Standard
- Commercial structure
- Framework agreement
- Who may use this agreement
- Not stated in the notice; call-off rights may be limited to the establishing authority
- Competition type
- Direct award (no call for competition)
- GPA / WTO covered
- Unspecified in notice
- Recurring procurement
- Unspecified in notice
- First published
- 20 Sept 2022, 15:35 BST
- Last source update
- 20 Sept 2022, 15:35 BST
- Authority reference
DN633704- FTS notice number
2022/S 000-026265- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-0369b1Find a Tender
- Why no open competition
The works, supplies or services can be provided only by a particular economic operator due to absence of competition for technical reasons
- Published justification
Direct award to known specialist suppliers, supplying unique titles and products. Justified by regulation 32 (2) b ii competition is absent for technical reasons
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecast12 suppliers are admitted to this framework without individual award values or dates, see the supplier list below.
Contracts
All 2 of these contracts carry the same published figure, £40,000, the framework's maximum for the whole notice, not each contract's own value. They are not eleven separate sums.
Contract 026265-2022-1
- Signed
- 7 Jun 2022
- Value
- £25,000
- Status
- active
Contract 026265-2022-10
- Signed
- 7 Jun 2022
- Value
- £70,000
- Status
- active
Contract 026265-2022-11
- Signed
- 7 Jun 2022
- Value
- ceiling above
- Status
- active
Contract 026265-2022-12
- Signed
- 7 Jun 2022
- Value
- £16,800
- Status
- active
Contract 026265-2022-2
- Signed
- 7 Jun 2022
- Value
- £8,300
- Status
- active
Contract 026265-2022-3
- Signed
- 7 Jun 2022
- Value
- ceiling above
- Status
- active
Contract 026265-2022-4
- Signed
- 7 Jun 2022
- Value
- £13,899
- Status
- active
Contract 026265-2022-5
- Signed
- 7 Jun 2022
- Value
- £317
- Status
- active
Contract 026265-2022-6
- Signed
- 7 Jun 2022
- Value
- £19,937
- Status
- active
Contract 026265-2022-7
- Signed
- 7 Jun 2022
- Value
- £14,295
- Status
- active
Contract 026265-2022-8
- Signed
- 7 Jun 2022
- Value
- £2,000
- Status
- active
Contract 026265-2022-9
- Signed
- 7 Jun 2022
- Value
- £126,000
- Status
- active
Bid statistics published by the authority
| Lot | Bids | SME | VCSE | Valid bid range |
|---|---|---|---|---|
| 2 · Inter Library Loan (ILL) charges | 1bids | — | — | — |
| 3 · Audiobooks | 1bids | — | — | — |
| 4 · Music scores - specialist library supplier | 1bids | — | — | — |
| 5 · ILL charges | 1bids | — | — | — |
| 6 · British Newspaper Archive | 1bids | — | — | — |
| 7 · Unity UK, ILL charges | 1bids | — | — | — |
| 8 · Large Print | 1bids | — | — | — |
| 9 · Audiobooks, Large Print | 1bids | — | — | — |
| 10 · Audiobooks, Large Print, eAudio, eMagazines (items in blue now under framework… | 1bids | — | — | — |
| 11 · Local books | 1bids | — | — | — |
| 12 · National and local newspapers, (digital versions now purchased under framework… | 1bids | — | — | — |
| Whole notice | 1bids | — | — | — |
Contracting authority & participating public bodies
Framework contractors & participating bidders
12 commercial parties on the notice- AncestryFramework contractor
- Bolinda UK ltd,Framework contractor
- British LibraryFramework contractor
- Cramer Music Limited 192 Queens Road Watford WD17 2NTFramework contractor
- IAML (international Association of Music Libraries, Archives and Documentation CentreFramework contractor
- JCS Online Resources LtdFramework contractor
- Local Authors and PublishersFramework contractor
- Local newsagents and specialist periodical suppliersFramework contractor
- OCLCFramework contractor
- Read How You Want.com LtdFramework contractor
Show 2 more suppliers
- Ulverscroft Large Print Books LtdFramework contractor
- WF Howes LtdFramework contractor
Official documents & specifications
Official links; attachments are not copiedNo document links were published on the notice.