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Published 8 Apr 2025, 10:34 BST

Official UK procurement notice

PLACE1100H Hire of Non-Operated Plant, Equipment and Vehicles

Official notice

Authority: Derbyshire County Council (Local council)

Open framework scheme17 lotsGoodsOpen procedureAbove thresholdSME suitable
Sectors: Agricultural machinery (16)Transport Equipment & Vehicles (34)Machinery for mining, quarrying, construction equipment (43) Delivery: East Midlands (UKF1)
Framework ceiling (notional)£7,000,000total for 17 lots · framework ceiling, not attributable revenue
Submissions closed 29 Sept 2026
Lots 17see the lot list below
Framework period 2 yrsends 30 Nov 2028 · up to 30 Nov 2034 with extensions · starts 1 Dec 2026

What is being bought17 lots · detail below

Published requirement description

Derbyshire County Council (The Council) are seeking to establish an Open Framework to provide the Council with a reliable, flexible, and cost-effective means of hiring plant and equipment, including the short term hires of light commercial vehicles, to be operated by Derbyshire County Council to support highways, construction, and maintenance activities.

It is designed to ensure consistent standards of safety, quality, and performance, while offering value for money and streamlined access to a range of equipment types.

CPV: Agricultural machinery · Machinery for mining, quarrying, construction equipment · Motor vehicles

How this framework works

From the published notice
Type
Closed framework · open framework scheme (admission reopens)
Call-offs
call-offs may be awarded directly or by further competition
Framework period
2 yrs · up to 8 yrs from 1 Dec 2026
Scheme runs until
30 Nov 2034
Published description of the framework

The proposed Open Framework is expected to commence on 1st December 2026, with an initial term of 2 years, with an optional 12 month extension.

The authority intends to reopen the framework at the end of the 3rd year of its establishment (if not already opened prior). The subsequent Framework will also have an initial term of 2 years, with an optional 12 month extension. The final Framework, should this be established, will consist of an initial period of 12 months, with an optional 12 month extension (1+1).

The Council reserves the right when the Framework is opened at the specified periods, to ask all suppliers currently on the Framework, to reapply if they wish to be added to the next successive framework.

Suppliers awarded onto the Framework will be ranked per lot, based on their Quality & Price score.

For the purposes of Direct Awards, the Council will utilise the established supplier rankings for each lot.

Where the Council determines that a Further Competition is required, all suppliers appointed to the relevant Lot will be invited to submit a bid for the further competition.

Further detail can be found within the Tender documentation.

Lots and requirements (17)Procurement structure

17 lots · all with a published value · same evaluation weights on every lot

Every one of these 17 lots carries the same published figure, £411,765: it is the framework's maximum for the whole notice, not each lot's own budget, and no share per lot is published. The cards below say ceiling above rather than repeat it.

Lot #1Materials HandlersRenewal 2 yrsSMEceiling above

Hire of material handlers, including forklifts & telehandlers.

Contract period: 1 Dec 2026 – 30 Nov 2028 (2 yrs) · up to 30 Nov 2034 with extensions
Delivery: East MidlandsEligibility: SME eligible
Extensions: Prospective tenderers should note that this contract may be affected by Local Government Reorganisation (LGR). In accordance with Schedule 8 of the Procurement Act 2023, this contract may be novated to a successor council or otherwise modified to reflect the requirements of any new council arrangements arising from LGR. The exact nature of any modification or novation cannot be determined at this time, but such changes will be managed under both the Procurement Act 2023 and the contractual provisions. The Council also reserves the right to request to hire additional plant, equipment and vehicles, that are still materially within scope of the Framework. · The proposed Open Framework is expected to commence on 1st December 2026, with an initial term of 2 years, with an optional 12 month extension. The authority intends to reopen the framework at the end of the 3rd year of its establishment (if not already opened prior). The subsequent Framework will also have an initial term of 2 years, with an optional 12 month extension. The final Framework, should this be established, will consist of an initial period of 12 months, with an optional 12 month extension (1+1).
16000000 Agricultural machinery34100000 Motor vehicles43000000 Machinery for mining, quarrying, construction equipment
Lot #2ExcavatorsRenewal 2 yrsSMEceiling above

Hire of Excavators of various sizes, including tracked & wheeled

Contract period: 1 Dec 2026 – 30 Nov 2028 (2 yrs) · up to 30 Nov 2034 with extensions
Delivery: East MidlandsEligibility: SME eligible
Extensions: Prospective tenderers should note that this contract may be affected by Local Government Reorganisation (LGR). In accordance with Schedule 8 of the Procurement Act 2023, this contract may be novated to a successor council or otherwise modified to reflect the requirements of any new council arrangements arising from LGR. The exact nature of any modification or novation cannot be determined at this time, but such changes will be managed under both the Procurement Act 2023 and the contractual provisions. The Council also reserves the right to request to hire additional plant, equipment and vehicles, that are still materially within scope of the Framework. · The proposed Open Framework is expected to commence on 1st December 2026, with an initial term of 2 years, with an optional 12 month extension. The authority intends to reopen the framework at the end of the 3rd year of its establishment (if not already opened prior). The subsequent Framework will also have an initial term of 2 years, with an optional 12 month extension. The final Framework, should this be established, will consist of an initial period of 12 months, with an optional 12 month extension (1+1).
16000000 Agricultural machinery34100000 Motor vehicles43000000 Machinery for mining, quarrying, construction equipment
Lot #3Kerb & Slab LiftersRenewal 2 yrsSMEceiling above

Hire of Kerb & Slab Lifters - both manually and battery operated

Contract period: 1 Dec 2026 – 30 Nov 2028 (2 yrs) · up to 30 Nov 2034 with extensions
Delivery: East MidlandsEligibility: SME eligible
Extensions: Prospective tenderers should note that this contract may be affected by Local Government Reorganisation (LGR). In accordance with Schedule 8 of the Procurement Act 2023, this contract may be novated to a successor council or otherwise modified to reflect the requirements of any new council arrangements arising from LGR. The exact nature of any modification or novation cannot be determined at this time, but such changes will be managed under both the Procurement Act 2023 and the contractual provisions. The Council also reserves the right to request to hire additional plant, equipment and vehicles, that are still materially within scope of the Framework. · The proposed Open Framework is expected to commence on 1st December 2026, with an initial term of 2 years, with an optional 12 month extension. The authority intends to reopen the framework at the end of the 3rd year of its establishment (if not already opened prior). The subsequent Framework will also have an initial term of 2 years, with an optional 12 month extension. The final Framework, should this be established, will consist of an initial period of 12 months, with an optional 12 month extension (1+1).
16000000 Agricultural machinery34100000 Motor vehicles43000000 Machinery for mining, quarrying, construction equipment
Lot #4Dumpers/Skip LoadersRenewal 2 yrsSMEceiling above

Hire of Dumpers/Skip Loaders of various sizes and weights - both tracked and wheeled

Contract period: 1 Dec 2026 – 30 Nov 2028 (2 yrs) · up to 30 Nov 2034 with extensions
Delivery: East MidlandsEligibility: SME eligible
Extensions: Prospective tenderers should note that this contract may be affected by Local Government Reorganisation (LGR). In accordance with Schedule 8 of the Procurement Act 2023, this contract may be novated to a successor council or otherwise modified to reflect the requirements of any new council arrangements arising from LGR. The exact nature of any modification or novation cannot be determined at this time, but such changes will be managed under both the Procurement Act 2023 and the contractual provisions. The Council also reserves the right to request to hire additional plant, equipment and vehicles, that are still materially within scope of the Framework. · The proposed Open Framework is expected to commence on 1st December 2026, with an initial term of 2 years, with an optional 12 month extension. The authority intends to reopen the framework at the end of the 3rd year of its establishment (if not already opened prior). The subsequent Framework will also have an initial term of 2 years, with an optional 12 month extension. The final Framework, should this be established, will consist of an initial period of 12 months, with an optional 12 month extension (1+1).
16000000 Agricultural machinery34100000 Motor vehicles43000000 Machinery for mining, quarrying, construction equipment
Lot #5RollersRenewal 2 yrsSMEceiling above

Hire of Rollers, including single or double drum and ride on options

Contract period: 1 Dec 2026 – 30 Nov 2028 (2 yrs) · up to 30 Nov 2034 with extensions
Delivery: East MidlandsEligibility: SME eligible
Extensions: Prospective tenderers should note that this contract may be affected by Local Government Reorganisation (LGR). In accordance with Schedule 8 of the Procurement Act 2023, this contract may be novated to a successor council or otherwise modified to reflect the requirements of any new council arrangements arising from LGR. The exact nature of any modification or novation cannot be determined at this time, but such changes will be managed under both the Procurement Act 2023 and the contractual provisions. The Council also reserves the right to request to hire additional plant, equipment and vehicles, that are still materially within scope of the Framework. · The proposed Open Framework is expected to commence on 1st December 2026, with an initial term of 2 years, with an optional 12 month extension. The authority intends to reopen the framework at the end of the 3rd year of its establishment (if not already opened prior). The subsequent Framework will also have an initial term of 2 years, with an optional 12 month extension. The final Framework, should this be established, will consist of an initial period of 12 months, with an optional 12 month extension (1+1).
16000000 Agricultural machinery34100000 Motor vehicles43000000 Machinery for mining, quarrying, construction equipment
Lot #6PumpsRenewal 2 yrsSMEceiling above

Hire of Pumps, including submersible, trash, centrifugal, diaphragm, puddle and super silent varieties.

Contract period: 1 Dec 2026 – 30 Nov 2028 (2 yrs) · up to 30 Nov 2034 with extensions
Delivery: East MidlandsEligibility: SME eligible
Extensions: Prospective tenderers should note that this contract may be affected by Local Government Reorganisation (LGR). In accordance with Schedule 8 of the Procurement Act 2023, this contract may be novated to a successor council or otherwise modified to reflect the requirements of any new council arrangements arising from LGR. The exact nature of any modification or novation cannot be determined at this time, but such changes will be managed under both the Procurement Act 2023 and the contractual provisions. The Council also reserves the right to request to hire additional plant, equipment and vehicles, that are still materially within scope of the Framework. · The proposed Open Framework is expected to commence on 1st December 2026, with an initial term of 2 years, with an optional 12 month extension. The authority intends to reopen the framework at the end of the 3rd year of its establishment (if not already opened prior). The subsequent Framework will also have an initial term of 2 years, with an optional 12 month extension. The final Framework, should this be established, will consist of an initial period of 12 months, with an optional 12 month extension (1+1).
16000000 Agricultural machinery34100000 Motor vehicles43000000 Machinery for mining, quarrying, construction equipment
Lot #7CompactorsRenewal 2 yrsSMEceiling above

Hire of Compactors, including single way and forward & reverse varieties.

Contract period: 1 Dec 2026 – 30 Nov 2028 (2 yrs) · up to 30 Nov 2034 with extensions
Delivery: East MidlandsEligibility: SME eligible
Extensions: Prospective tenderers should note that this contract may be affected by Local Government Reorganisation (LGR). In accordance with Schedule 8 of the Procurement Act 2023, this contract may be novated to a successor council or otherwise modified to reflect the requirements of any new council arrangements arising from LGR. The exact nature of any modification or novation cannot be determined at this time, but such changes will be managed under both the Procurement Act 2023 and the contractual provisions. The Council also reserves the right to request to hire additional plant, equipment and vehicles, that are still materially within scope of the Framework. · The proposed Open Framework is expected to commence on 1st December 2026, with an initial term of 2 years, with an optional 12 month extension. The authority intends to reopen the framework at the end of the 3rd year of its establishment (if not already opened prior). The subsequent Framework will also have an initial term of 2 years, with an optional 12 month extension. The final Framework, should this be established, will consist of an initial period of 12 months, with an optional 12 month extension (1+1).
16000000 Agricultural machinery34100000 Motor vehicles43000000 Machinery for mining, quarrying, construction equipment
Lot #8BreakersRenewal 2 yrsSMEceiling above

Hire of Breakers, including petrol and battery varieties

Contract period: 1 Dec 2026 – 30 Nov 2028 (2 yrs) · up to 30 Nov 2034 with extensions
Delivery: East MidlandsEligibility: SME eligible
Extensions: Prospective tenderers should note that this contract may be affected by Local Government Reorganisation (LGR). In accordance with Schedule 8 of the Procurement Act 2023, this contract may be novated to a successor council or otherwise modified to reflect the requirements of any new council arrangements arising from LGR. The exact nature of any modification or novation cannot be determined at this time, but such changes will be managed under both the Procurement Act 2023 and the contractual provisions. The Council also reserves the right to request to hire additional plant, equipment and vehicles, that are still materially within scope of the Framework. · The proposed Open Framework is expected to commence on 1st December 2026, with an initial term of 2 years, with an optional 12 month extension. The authority intends to reopen the framework at the end of the 3rd year of its establishment (if not already opened prior). The subsequent Framework will also have an initial term of 2 years, with an optional 12 month extension. The final Framework, should this be established, will consist of an initial period of 12 months, with an optional 12 month extension (1+1).
16000000 Agricultural machinery34100000 Motor vehicles43000000 Machinery for mining, quarrying, construction equipment
Lot #9Drilling and Fixing EquipmentRenewal 2 yrsSMEceiling above

Hire of Drilling and Fixing Equipment, including electric drill, transformer and petrol generator.

Contract period: 1 Dec 2026 – 30 Nov 2028 (2 yrs) · up to 30 Nov 2034 with extensions
Delivery: East MidlandsEligibility: SME eligible
Extensions: Prospective tenderers should note that this contract may be affected by Local Government Reorganisation (LGR). In accordance with Schedule 8 of the Procurement Act 2023, this contract may be novated to a successor council or otherwise modified to reflect the requirements of any new council arrangements arising from LGR. The exact nature of any modification or novation cannot be determined at this time, but such changes will be managed under both the Procurement Act 2023 and the contractual provisions. The Council also reserves the right to request to hire additional plant, equipment and vehicles, that are still materially within scope of the Framework. · The proposed Open Framework is expected to commence on 1st December 2026, with an initial term of 2 years, with an optional 12 month extension. The authority intends to reopen the framework at the end of the 3rd year of its establishment (if not already opened prior). The subsequent Framework will also have an initial term of 2 years, with an optional 12 month extension. The final Framework, should this be established, will consist of an initial period of 12 months, with an optional 12 month extension (1+1).
16000000 Agricultural machinery34100000 Motor vehicles43000000 Machinery for mining, quarrying, construction equipment
Lot #10Saws & CuttersRenewal 2 yrsSMEceiling above

Hire of Saws/ Cutters including angle grinders, disc cutters and floor-saws

Contract period: 1 Dec 2026 – 30 Nov 2028 (2 yrs) · up to 30 Nov 2034 with extensions
Delivery: East MidlandsEligibility: SME eligible
Extensions: Prospective tenderers should note that this contract may be affected by Local Government Reorganisation (LGR). In accordance with Schedule 8 of the Procurement Act 2023, this contract may be novated to a successor council or otherwise modified to reflect the requirements of any new council arrangements arising from LGR. The exact nature of any modification or novation cannot be determined at this time, but such changes will be managed under both the Procurement Act 2023 and the contractual provisions. The Council also reserves the right to request to hire additional plant, equipment and vehicles, that are still materially within scope of the Framework. · The proposed Open Framework is expected to commence on 1st December 2026, with an initial term of 2 years, with an optional 12 month extension. The authority intends to reopen the framework at the end of the 3rd year of its establishment (if not already opened prior). The subsequent Framework will also have an initial term of 2 years, with an optional 12 month extension. The final Framework, should this be established, will consist of an initial period of 12 months, with an optional 12 month extension (1+1).
16000000 Agricultural machinery34100000 Motor vehicles43000000 Machinery for mining, quarrying, construction equipment
Lot #11Concreting Equipment & MixersRenewal 2 yrsSMEceiling above

Hire of Concreting Equipment & Mixers including paddle, petrol + diesel mixers and pokers

Contract period: 1 Dec 2026 – 30 Nov 2028 (2 yrs) · up to 30 Nov 2034 with extensions
Delivery: East MidlandsEligibility: SME eligible
Extensions: Prospective tenderers should note that this contract may be affected by Local Government Reorganisation (LGR). In accordance with Schedule 8 of the Procurement Act 2023, this contract may be novated to a successor council or otherwise modified to reflect the requirements of any new council arrangements arising from LGR. The exact nature of any modification or novation cannot be determined at this time, but such changes will be managed under both the Procurement Act 2023 and the contractual provisions. The Council also reserves the right to request to hire additional plant, equipment and vehicles, that are still materially within scope of the Framework. · The proposed Open Framework is expected to commence on 1st December 2026, with an initial term of 2 years, with an optional 12 month extension. The authority intends to reopen the framework at the end of the 3rd year of its establishment (if not already opened prior). The subsequent Framework will also have an initial term of 2 years, with an optional 12 month extension. The final Framework, should this be established, will consist of an initial period of 12 months, with an optional 12 month extension (1+1).
16000000 Agricultural machinery34100000 Motor vehicles43000000 Machinery for mining, quarrying, construction equipment
Lot #12Trench Support & Access EquipmentRenewal 2 yrsSMEceiling above

Hire of Trench Support & Access Equipment, including trench props, manhole boxes, trench boxes, fencing and scaffolding

Contract period: 1 Dec 2026 – 30 Nov 2028 (2 yrs) · up to 30 Nov 2034 with extensions
Delivery: East MidlandsEligibility: SME eligible
Extensions: Prospective tenderers should note that this contract may be affected by Local Government Reorganisation (LGR). In accordance with Schedule 8 of the Procurement Act 2023, this contract may be novated to a successor council or otherwise modified to reflect the requirements of any new council arrangements arising from LGR. The exact nature of any modification or novation cannot be determined at this time, but such changes will be managed under both the Procurement Act 2023 and the contractual provisions. The Council also reserves the right to request to hire additional plant, equipment and vehicles, that are still materially within scope of the Framework. · The proposed Open Framework is expected to commence on 1st December 2026, with an initial term of 2 years, with an optional 12 month extension. The authority intends to reopen the framework at the end of the 3rd year of its establishment (if not already opened prior). The subsequent Framework will also have an initial term of 2 years, with an optional 12 month extension. The final Framework, should this be established, will consist of an initial period of 12 months, with an optional 12 month extension (1+1).
16000000 Agricultural machinery34100000 Motor vehicles43000000 Machinery for mining, quarrying, construction equipment
Lot #13GeneratorsRenewal 2 yrsSMEceiling above

Hire of Generators, including petrol and diesel varieties

Contract period: 1 Dec 2026 – 30 Nov 2028 (2 yrs) · up to 30 Nov 2034 with extensions
Delivery: East MidlandsEligibility: SME eligible
Extensions: Prospective tenderers should note that this contract may be affected by Local Government Reorganisation (LGR). In accordance with Schedule 8 of the Procurement Act 2023, this contract may be novated to a successor council or otherwise modified to reflect the requirements of any new council arrangements arising from LGR. The exact nature of any modification or novation cannot be determined at this time, but such changes will be managed under both the Procurement Act 2023 and the contractual provisions. The Council also reserves the right to request to hire additional plant, equipment and vehicles, that are still materially within scope of the Framework. · The proposed Open Framework is expected to commence on 1st December 2026, with an initial term of 2 years, with an optional 12 month extension. The authority intends to reopen the framework at the end of the 3rd year of its establishment (if not already opened prior). The subsequent Framework will also have an initial term of 2 years, with an optional 12 month extension. The final Framework, should this be established, will consist of an initial period of 12 months, with an optional 12 month extension (1+1).
16000000 Agricultural machinery34100000 Motor vehicles43000000 Machinery for mining, quarrying, construction equipment
Lot #14Temporary Site and Office AccommodationRenewal 2 yrsSMEceiling above

Hire of Temporary Site and Office Accommodation, including welfare units and stores

Contract period: 1 Dec 2026 – 30 Nov 2028 (2 yrs) · up to 30 Nov 2034 with extensions
Delivery: East MidlandsEligibility: SME eligible
Extensions: Prospective tenderers should note that this contract may be affected by Local Government Reorganisation (LGR). In accordance with Schedule 8 of the Procurement Act 2023, this contract may be novated to a successor council or otherwise modified to reflect the requirements of any new council arrangements arising from LGR. The exact nature of any modification or novation cannot be determined at this time, but such changes will be managed under both the Procurement Act 2023 and the contractual provisions. The Council also reserves the right to request to hire additional plant, equipment and vehicles, that are still materially within scope of the Framework. · The proposed Open Framework is expected to commence on 1st December 2026, with an initial term of 2 years, with an optional 12 month extension. The authority intends to reopen the framework at the end of the 3rd year of its establishment (if not already opened prior). The subsequent Framework will also have an initial term of 2 years, with an optional 12 month extension. The final Framework, should this be established, will consist of an initial period of 12 months, with an optional 12 month extension (1+1).
16000000 Agricultural machinery34100000 Motor vehicles43000000 Machinery for mining, quarrying, construction equipment
Lot #15Temporary Traffic LightsRenewal 2 yrsSMEceiling above

Hire of Temporary Traffic Lights

Contract period: 1 Dec 2026 – 30 Nov 2028 (2 yrs) · up to 30 Nov 2034 with extensions
Delivery: East MidlandsEligibility: SME eligible
Extensions: Prospective tenderers should note that this contract may be affected by Local Government Reorganisation (LGR). In accordance with Schedule 8 of the Procurement Act 2023, this contract may be novated to a successor council or otherwise modified to reflect the requirements of any new council arrangements arising from LGR. The exact nature of any modification or novation cannot be determined at this time, but such changes will be managed under both the Procurement Act 2023 and the contractual provisions. The Council also reserves the right to request to hire additional plant, equipment and vehicles, that are still materially within scope of the Framework. · The proposed Open Framework is expected to commence on 1st December 2026, with an initial term of 2 years, with an optional 12 month extension. The authority intends to reopen the framework at the end of the 3rd year of its establishment (if not already opened prior). The subsequent Framework will also have an initial term of 2 years, with an optional 12 month extension. The final Framework, should this be established, will consist of an initial period of 12 months, with an optional 12 month extension (1+1).
16000000 Agricultural machinery34100000 Motor vehicles43000000 Machinery for mining, quarrying, construction equipment
Lot #16VehiclesRenewal 2 yrsSMEceiling above

Hire of Vehicles, including LCV's and HGV's

Contract period: 1 Dec 2026 – 30 Nov 2028 (2 yrs) · up to 30 Nov 2034 with extensions
Delivery: East MidlandsEligibility: SME eligible
Extensions: Prospective tenderers should note that this contract may be affected by Local Government Reorganisation (LGR). In accordance with Schedule 8 of the Procurement Act 2023, this contract may be novated to a successor council or otherwise modified to reflect the requirements of any new council arrangements arising from LGR. The exact nature of any modification or novation cannot be determined at this time, but such changes will be managed under both the Procurement Act 2023 and the contractual provisions. The Council also reserves the right to request to hire additional plant, equipment and vehicles, that are still materially within scope of the Framework. · The proposed Open Framework is expected to commence on 1st December 2026, with an initial term of 2 years, with an optional 12 month extension. The authority intends to reopen the framework at the end of the 3rd year of its establishment (if not already opened prior). The subsequent Framework will also have an initial term of 2 years, with an optional 12 month extension. The final Framework, should this be established, will consist of an initial period of 12 months, with an optional 12 month extension (1+1).
16000000 Agricultural machinery34100000 Motor vehicles43000000 Machinery for mining, quarrying, construction equipment
Lot #17TrailersRenewal 2 yrsSMEceiling above

Hire of Trailers of various sizes

Contract period: 1 Dec 2026 – 30 Nov 2028 (2 yrs) · up to 30 Nov 2034 with extensions
Delivery: East MidlandsEligibility: SME eligible
Extensions: Prospective tenderers should note that this contract may be affected by Local Government Reorganisation (LGR). In accordance with Schedule 8 of the Procurement Act 2023, this contract may be novated to a successor council or otherwise modified to reflect the requirements of any new council arrangements arising from LGR. The exact nature of any modification or novation cannot be determined at this time, but such changes will be managed under both the Procurement Act 2023 and the contractual provisions. The Council also reserves the right to request to hire additional plant, equipment and vehicles, that are still materially within scope of the Framework. · The proposed Open Framework is expected to commence on 1st December 2026, with an initial term of 2 years, with an optional 12 month extension. The authority intends to reopen the framework at the end of the 3rd year of its establishment (if not already opened prior). The subsequent Framework will also have an initial term of 2 years, with an optional 12 month extension. The final Framework, should this be established, will consist of an initial period of 12 months, with an optional 12 month extension (1+1).
16000000 Agricultural machinery34100000 Motor vehicles43000000 Machinery for mining, quarrying, construction equipment

What it takes to win
i

How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
How bids were scored · same split on all 17 lots
Quality: 20%Price: 80%
Published award criteria (2)
  • Price
  • Quality: Tenderer's are required to achieve a minimum score of 15% for this section.
What this means for your bid
  • Price carries 80 of 100 points: a 10% discount moves about 8 points. This one is won on the number: sharpen the price before polishing the prose.
  • “PLACE1100H Hire of Non-Operated Plant, Equipment and Vehicles” is a framework: the contest is a place on its panel, not a single contract: call-offs may be direct or by further competition.

Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.

Procedure terms & legal framework

From the official record
Procedure method
Open procedure
Legal basis
UKPGA · 2023/54 Procurement Act 2023
Procurement category
Goods
Notice status
Closed
Procurement threshold
Above threshold (FTS publication)
Regulatory regime
Standard
Commercial structure
Open framework scheme
Who may use this agreement
Not stated in the notice; call-off rights may be limited to the establishing authority
Competition type
Competitive procedure
GPA / WTO covered
Unspecified in notice
Recurring procurement
Unspecified in notice
First published
8 Apr 2025, 10:34 BST
Last source update
3 Sept 2026, 14:53 BST
Award evaluation window
Submission end – 30 Oct 2026
Authority reference
PLACE1100H
FTS notice number
2026/S 000-083543
Latest notice
Tender notice (UK4)
Classification (CPV)
Agricultural machineryMachinery for mining, quarrying, construction equipmentMotor vehicles
Delivery area
East Midlands (UKF1)
Official registry OCID
ocds-h6vhtk-04fe89 Find a Tender

How it was run

Official notice
Run through: ProContract (Due North) · Who buys & how to bid on ProContract
Supplier login requiredElectronic submission allowedLanguage: EN
Access & registration note: Free · short registration with manual review; public opportunity list
Appointment period ends
29 Sept 2026, 11:00 BST
Clarification deadline
18 Sept 2026, 10:30 BST
Submission channel
Official e-sourcing portal
Electronic submission
Allowed
Accepted languages
en
Detailed submission instructions & authority contactsFrom official release

Tenderers are invited to express an interest in the tender here: procontract.due-north.com/Procurer/Advert/View ↗

Upon expressing an interest, tenderers will be able to access and review the tender documentation, including instructions on how to submit their bid.

Timeline

8 Apr 2025 → 1 Dec 2026 · 8 dates
  1. Planning notice published
    8 Apr 2025, 10:34 BST
  2. Market engagement135 days ago
    12 Jun 2026, 23:59 BST

    Derbyshire County Council (DCC) is seeking feedback to assist in the preparation for a new Open Framework for the hire of Non-Operated Plant, Equipment and Vehicles.

    The proposed Open Framework is expected to commence towards the end of this year (2026). It will have an initial term of 12 months, with the option to extend for a further seven 12-month periods, up to a maximum duration of eight years (1+1+1+1+1+1+1+1).

    The Framework will be structured into sixteen Lots, each aligned to a specific plant/ machinery/ equipment type. The intention is to appoint multiple suppliers per Lot, ensuring resilience, flexibility, and consistent service delivery across Derbyshire.

    The intention will be for suppliers to be able to bid for any combination of Lots and are not required to submit bids for all Lots.

    The current proposed Lot structure is as follows:

    • Lot 1 - Materials Handlers
    • Lot 2 - Excavators
    • Lot 3 - Kerb and Slab Lifters
    • Lot 4 - Dumpers/Skip Loaders
    • Lot 5 - Rollers
    • Lot 6 - Pumps
    • Lot 7 - Rollers
    • Lot 8 - Breakers (Hydraulic, Petrol, Electric & Battery)
    • Lot 9 - Drilling and Fixing Equipment
    • Lot 10 - Saws/Cutters
    • Lot 11 - Concreting Equipment & Mixers
    • Lot 12 - Trench Support/Access Equipment
    • Lot 13 - Generators
    • Lot 14 - Temporary Site and Office Accommodation
    • Lot 15 - Temporary Traffic Lights
    • Lot 16 - Vehicles

    We are seeking any feedback potential suppliers may have on the current lot structure, including whether any additional detail should be requested and/ or any associated rates.

    Potential suppliers who are looking to provide feedback are asked to contact Courtney Howard - Procurement Officer ([email protected]) via email.

    We would also appreciate if potential bidders could advise which Lots, if any, they may intend to bid on when/ if the tender is published.

    Please note, any feedback provided will be treated as confidential. Participation in this process is entirely voluntary and non-binding. Responses will be used for information gathering only and will not form part of any future evaluation process.

    Suppliers are not to submit or return a completed Price Schedule with rates/ prices, any such submissions will be disregarded.

    This is a market engagement exercise only. It is not a formal invitation to tender, nor does it constitute an offer of contract

  3. Next notice expected111 days ago
    6 Jul 2026, 23:59 BST
  4. Tender notice published53 days ago
    3 Sept 2026, 14:53 BST
  5. Clarification questions by38 days ago
    18 Sept 2026, 10:30 BST
  6. Admission / appointment period ends27 days ago · period end, not a bid countdown
    29 Sept 2026, 11:00 BST
  7. Today
    26 Oct 2026
  8. Award decision expected byin 5 days
    30 Oct 2026, 23:59 GMT
  9. Contract startsin 36 days
    1 Dec 2026

Notice history

6 events · 3 releases on Find a Tender · since 8 Apr 2025
  1. Pipeline notice published
    8 Apr 2025, 10:34 BST
    UK1
  2. Preliminary market engagement notice published
    1 Jun 2026, 16:28 BST
    UK2
  3. Tender notice published
    3 Sept 2026, 14:53 BST
    UK4
  4. Status changed to active
    3 Sept 2026, 14:53 BST
  5. Procurement method changed
    3 Sept 2026, 14:53 BST
  6. Deadline published: 29 Sept 2026, 11:00 BST
    3 Sept 2026, 14:53 BST

Contracting authority & participating public bodies

Derbyshire County Council

Contracting authorityPublic authority - sub-central government GB-PPON: PWZQ-2162-JJQL County Hall, Matlock, East Midlands, DE4 3AGContact email

Official documents & specifications (3)

Official links; attachments are not copied

Notices published for this procedure

  • Tender notice tenderTender noticeUK4Tender notice on Find a Tender
  • Preliminary market engagement notice planningPreliminary market engagement noticeUK2Preliminary market engagement notice on Find a Tender
  • Pipeline notice planningPipeline noticeUK1Pipeline notice on Find a Tender