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Published 3 Jan 2024, 14:38 GMT

Official UK procurement notice

PL0061 Body Removal and Storage Procurement

Official notice

Authority: Essex County Council (Local council)

12 lotsServicesOpen procedureSME suitable
Sectors: Community & Cultural Services (98) Delivery: East of England (UKH)
Published estimate£9,000,000total for 12 lots
Submissions closed 2 Feb 2024awarded 19 Mar 2024
Awarded to Adam and Greenwood Funeral Home, +2 more5 awards

What is being bought12 lots · detail below

Published requirement description

The Council is responsible for providing the Coroner Service for the Essex Coroner Area which includes the administrative areas of Essex County Council and the two unitary authorities (Thurrock Council and Southend City Council).

The H.M. Coroner has a duty to investigate the death where the Coroner has reason to suspect that (i) the deceased died a violent or unnatural death; (ii) the cause of death is unknown; or (iii) the deceased died while in custody or otherwise in state detention.

Where such a death occurs in the community, the H.M. Coroner may order the body to be removed to any suitable Storage Location.

In the majority of cases the Storage Location will be a Hospital Mortuary or Funeral Director, however other Storage Locations will also be used as required to meet demand. In the majority of cases a Police Officer will instruct the Contractor to collect and remove the body, however on occasions this instruction may also be received from H.M. Coroner or a Coroner’s Officer.

This procurement is seeking suppliers to deliver body removal and body storage solutions.

This specification sets out the requirements for both using the following lots :-

PL0061 BODY REMOVAL Lot 1 Area 1 North East Essex Tendring, Colchester

PL0061 BODY REMOVAL Lot 1 Area 2 North Essex Braintree North

PL0061 BODY REMOVAL Lot 1 Area 3 West Essex Uttlesford and Harlow

PL0061 BODY REMOVAL Lot 1 Area 4 Mid Essex & South Braintree,Chelmsford &Maldon & South Braintree

PL0061 BODY REMOVAL Lot 1 Area 5 South West Essex Brentwood, Thurrock, Basildon,

PL0061 BODY REMOVAL Lot 1 Area 6 South East Essex Castle Point, Rochford and Southend

PL0061 BODY STORAGE Lot 2 Area 1 North East Essex Tendring, Colchester

PL0061 BODY STORAGE Lot 2 Area 2 North Essex Braintree North

PL0061 BODY STORAGE Lot 2 Area 3 West Essex Uttlesford and Harlow

PL0061 BODY STORAGE Lot 2 Area 4 Mid Essex & South Braintree Chelmsford & Maldon and South Braintree

PL0061 BODY STORAGE Lot 2 Area 5 South West Essex Brentwood, Thurrock, Basildon,

PL0061 BODY STORAGE Lot 2 Area 6 South East Essex Castle Point, Rochford and Southend

CPV: Funeral and related services · Undertaking services

Lots and requirements (12)Procurement structure

12 lots · no lot values published · same evaluation weights on every lot
Lot #1PL0061 BODY REMOVAL & STORAGE – Lot 1 Area 1CancelledRenewal

This procurement is seeking suppliers to deliver body removal and body storage solutions.

Delivery: East of England
Extensions: This contract is being procured for the initial period from 1st April 2024 to 31st March 2026. The Authority may at its sole discretion extend the Contract Term by such period as it may specify in written notice given not less than 3 months’ prior to the expiry of the Contract Term (as extended from time to time) and may do so on as many occasions as it shall think fit provided that such extensions shall not exceed 36 months in total.Variant bids: not allowed
98371200 Undertaking services
Lot #2PL0061 BODY REMOVAL & STORAGE – Lot 1 Area 2CancelledRenewal

This procurement is seeking suppliers to deliver body removal and body storage solutions.

Delivery: East of England
Extensions: This contract is being procured for the initial period from 1st April 2024 to 31st March 2026. The Authority may at its sole discretion extend the Contract Term by such period as it may specify in written notice given not less than 3 months’ prior to the expiry of the Contract Term (as extended from time to time) and may do so on as many occasions as it shall think fit provided that such extensions shall not exceed 36 months in total.Variant bids: not allowed
98371200 Undertaking services
Lot #3PL0061 BODY REMOVAL & STORAGE – Lot 1 Area 3CancelledRenewal

This procurement is seeking suppliers to deliver body removal and body storage solutions.

Delivery: East of England
Extensions: This contract is being procured for the initial period from 1st April 2024 to 31st March 2026. The Authority may at its sole discretion extend the Contract Term by such period as it may specify in written notice given not less than 3 months’ prior to the expiry of the Contract Term (as extended from time to time) and may do so on as many occasions as it shall think fit provided that such extensions shall not exceed 36 months in total.Variant bids: not allowed
98371200 Undertaking services
Lot #4PL0061 BODY REMOVAL & STORAGE – Lot 1 Area 4CancelledRenewal

This procurement is seeking suppliers to deliver body removal and body storage solutions.

Delivery: East of England
Extensions: This contract is being procured for the initial period from 1st April 2024 to 31st March 2026. The Authority may at its sole discretion extend the Contract Term by such period as it may specify in written notice given not less than 3 months’ prior to the expiry of the Contract Term (as extended from time to time) and may do so on as many occasions as it shall think fit provided that such extensions shall not exceed 36 months in total.Variant bids: not allowed
98371200 Undertaking services
Lot #5PL0061 BODY REMOVAL & STORAGE – Lot 1 Area 5CancelledRenewal

This procurement is seeking suppliers to deliver body removal and body storage solutions.

Delivery: East of England
Extensions: This contract is being procured for the initial period from 1st April 2024 to 31st March 2026. The Authority may at its sole discretion extend the Contract Term by such period as it may specify in written notice given not less than 3 months’ prior to the expiry of the Contract Term (as extended from time to time) and may do so on as many occasions as it shall think fit provided that such extensions shall not exceed 36 months in total.Variant bids: not allowed
98371200 Undertaking services
Lot #6PL0061 BODY REMOVAL & STORAGE – Lot 1 Area 6CancelledRenewal

This procurement is seeking suppliers to deliver body removal and body storage solutions.

Delivery: East of England
Extensions: This contract is being procured for the initial period from 1st April 2024 to 31st March 2026. The Authority may at its sole discretion extend the Contract Term by such period as it may specify in written notice given not less than 3 months’ prior to the expiry of the Contract Term (as extended from time to time) and may do so on as many occasions as it shall think fit provided that such extensions shall not exceed 36 months in total.Variant bids: not allowed
98371200 Undertaking services
Lot #7PL0061 BODY REMOVAL & STORAGE – Lot 2 Area 1CancelledRenewal

This procurement is seeking suppliers to deliver body removal and body storage solutions.

Delivery: East of England
Extensions: This contract is being procured for the initial period from 1st April 2024 to 31st March 2026. The Authority may at its sole discretion extend the Contract Term by such period as it may specify in written notice given not less than 3 months’ prior to the expiry of the Contract Term (as extended from time to time) and may do so on as many occasions as it shall think fit provided that such extensions shall not exceed 36 months in total.Variant bids: not allowed
98371200 Undertaking services
Lot #8PL0061 BODY REMOVAL & STORAGE – Lot 2 Area 2CancelledRenewal

This procurement is seeking suppliers to deliver body removal and body storage solutions.

Delivery: East of England
Extensions: This contract is being procured for the initial period from 1st April 2024 to 31st March 2026. The Authority may at its sole discretion extend the Contract Term by such period as it may specify in written notice given not less than 3 months’ prior to the expiry of the Contract Term (as extended from time to time) and may do so on as many occasions as it shall think fit provided that such extensions shall not exceed 36 months in total.Variant bids: not allowed
98371200 Undertaking services
Lot #9PL0061 BODY REMOVAL & STORAGE – Lot 2 Area 3CancelledRenewal

This procurement is seeking suppliers to deliver body removal and body storage solutions.

Delivery: East of England
Extensions: This contract is being procured for the initial period from 1st April 2024 to 31st March 2026. The Authority may at its sole discretion extend the Contract Term by such period as it may specify in written notice given not less than 3 months’ prior to the expiry of the Contract Term (as extended from time to time) and may do so on as many occasions as it shall think fit provided that such extensions shall not exceed 36 months in total.Variant bids: not allowed
98371200 Undertaking services
Lot #10PL0061 BODY REMOVAL & STORAGE – Lot 2 Area 4CancelledRenewal

This procurement is seeking suppliers to deliver body removal and body storage solutions.

Delivery: East of England
Extensions: This contract is being procured for the initial period from 1st April 2024 to 31st March 2026. The Authority may at its sole discretion extend the Contract Term by such period as it may specify in written notice given not less than 3 months’ prior to the expiry of the Contract Term (as extended from time to time) and may do so on as many occasions as it shall think fit provided that such extensions shall not exceed 36 months in total.Variant bids: not allowed
98371200 Undertaking services
Lot #11PL0061 BODY REMOVAL & STORAGE – Lot 2 Area 5CancelledRenewal

This procurement is seeking suppliers to deliver body removal and body storage solutions.

Delivery: East of England
Extensions: This contract is being procured for the initial period from 1st April 2024 to 31st March 2026. The Authority may at its sole discretion extend the Contract Term by such period as it may specify in written notice given not less than 3 months’ prior to the expiry of the Contract Term (as extended from time to time) and may do so on as many occasions as it shall think fit provided that such extensions shall not exceed 36 months in totalVariant bids: not allowed
98371200 Undertaking services
Lot #12PL0061 BODY REMOVAL & STORAGE – Lot 2 Area 6CancelledRenewal

This procurement is seeking suppliers to deliver body removal and body storage solutions.

Delivery: East of England
Extensions: This contract is being procured for the initial period from 1st April 2024 to 31st March 2026. The Authority may at its sole discretion extend the Contract Term by such period as it may specify in written notice given not less than 3 months’ prior to the expiry of the Contract Term (as extended from time to time) and may do so on as many occasions as it shall think fit provided that such extensions shall not exceed 36 months in total.Variant bids: not allowed
98371200 Undertaking services

What it takes to win
i

How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
How bids were scored · same split on all 12 lots
Quality: 30Price: 120Social value: 5Environmental: 5
Published sub-criteria (5)
  • Technical Quality: 30
  • Commercial response (price): 60
  • price: 60
  • social value: 5
  • Carbon Reduction: 5
Published award criteria (5)
  • Technical Quality: 30
  • Commercial response (price): 60
  • social value: 5
  • Carbon Reduction: 5
  • Price: 60
What this means for your bid
  • Price carries 120 of 160 points: a 10% discount moves about 12 points. This one is won on the number: sharpen the price before polishing the prose.

Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.

Procedure terms & legal framework

From the official record · publisher note attached
Procedure method
Open procedure
Legal basis
CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
Procurement category
Services
Notice status
Awarded
Procurement threshold
Unspecified in notice
Regulatory regime
Standard
Commercial structure
Stand-alone contract (no framework)
Competition type
Competitive procedure
GPA / WTO covered
Unspecified in notice
Recurring procurement
No (one-off requirement)
First published
3 Jan 2024, 14:38 GMT
Last source update
10 Apr 2024, 16:41 BST
Award evaluation window
2 Feb 2024 – …
Authority reference
DN698212
FTS notice number
2024/S 000-011690
Classification (CPV)
Funeral and related servicesUndertaking services
Delivery area
East of England (UKH)
Official registry OCID
ocds-h6vhtk-042a84 Find a Tender
Contract terms
Electronic trading
e-invoicing allowed · electronic ordering · electronic payment

Publisher note: The Council considers that this contract may be suitable for economic operators that are Small or Medium Enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement. For this tender the Authority will be using the ProContract (aka Due North) eSourcing portal https:/ /procontract.due-north.com throughout the procurement process, and all communications with Essex County Council relating to this procurement exercise must be via the portal1s messaging system. Supplier registration on the portal is free of charge and can be done via: https:/ /procontract.due-north.com/ It is recommended that any bidder not already registered on the ProContract eSourcing portal, register at the earliest opportunity. The Council reserves the right to amend timescales for any reason and change the evaluation criteria where necessary for example if there are genuine omissions or mistakes. We also reserve the right to cancel the procurement exercise and/or not to award all or part of a contract. The Council will not be responsible for any costs incurred by bidders in relation to this procurement exercise. Essex County Council is subject to the Freedom of Information Act 2000 (FOIA) and the Environmental Information Regulations 2004 (EIR). If a bidder considers that any of this information supplied as part of this procurement exercise should not be disclosed because of its commercial sensitivity, confidentiality or otherwise, it must, when providing this information, identify clearly the specific information it does not wish to be disclosed and specify clearly the reasons for its sensitivity. Essex County Council shall take such statements into consideration in the event that it receives a request pursuant to FOIA and ElR which relations to the information provided by a supplier. However, if the information is requested, Essex County Council may be obliged under FOIA and/or EIR to disclose such information, irrespective of the suppliers wishes. Please note that it is not sufficient to include a statement of confidentiality encompassing all the information provided in the response.

How it was run

Official notice
Run through: ProContract (Due North) · Who buys & how to bid on ProContract
Supplier login requiredLanguage: EN
Access & registration note: Free · short registration with manual review; public opportunity list
Submission deadline
2 Feb 2024, 12:00 GMT
Submission channel
{"electronicSubmission"}
Accepted languages
en
Bids opened
2 Feb 2024, 12:00 GMT
Detailed submission instructions & authority contactsFrom official release

procontract.due-north.com/Login ↗

Timeline

2 Feb 2024 → 10 Apr 2024 · 3 dates
  1. Submission deadline
    2 Feb 2024, 12:00 GMT
  2. Bids opened
    2 Feb 2024, 12:00 GMT
  3. Notice published
    10 Apr 2024, 16:41 BST

Notice history

1 event · 2 releases on Find a Tender
  1. Status changed to complete
    10 Apr 2024, 16:41 BST

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast
Awards 6
Awarded value £891,0005 contracts exc. VAT
Bids received 99 from SMEs
Contracts signed 5latest 19 Mar 2024
Awarded toValueDateStatus
Not linked to a lot5 awards
Adam and Greenwood Funeral Home,SMEPL0061 BODY REMOVAL & STORAGE – Lot 1 Area 2, 4, 5, 6£314,000 †—Awarded
Daniel Robinson and Sons LimitedSMEPL0061 BODY REMOVAL & STORAGE – Lot 1 Area 3£77,000 †—Awarded
Adam and Greenwood Funeral Home,SMEPL0061 BODY STORAGE – Lot 2 Area 1,2,3 4,5,6£408,500 †—Awarded
Daniel Robinson and Sons LimitedSMEPL0061 BODY STORAGE – Lot 2 Area 2£38,500 †—Awarded
S Stibbards & Sons LtdPL0061 BODY STORAGE – Lot 2 Area 6£53,000 †—Awarded

1 further award records carry no date or value.

Contracts

Bid statistics published by the authority

BidsSMEVCSEValid bid range
9bids · 9 electronic9——

Contracting authority & participating public bodies

Essex County Council

Contracting authorityLocal CouncilRegional or local authorityGeneral public services County Hall, Market Road, Chelmsford, East of England, CM1 1QHContact name, email, phone Published organisation website ↗

Dispute resolution & review bodies

  • High Court, Royal Courts of JusticeReview body London

Bidders & participating suppliers

4 commercial parties on the notice

Official documents & specifications

Official links; attachments are not copied

No document links were published on the notice.