Photography Services Framework

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  "date": "2025-04-02T13:35:20+01:00",
  "ocid": "ocds-h6vhtk-04b5b3",
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      "status": "active",
      "suppliers": [
        {
          "id": "GB-COH-14995354",
          "name": "Chris Russell Photography Limited"
        }
      ]
    },
    {
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      "status": "active",
      "suppliers": [
        {
          "id": "GB-FTS-142672",
          "name": "Harrison Bates"
        }
      ]
    },
    {
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      "status": "active",
      "suppliers": [
        {
          "id": "GB-FTS-142673",
          "name": "Jasdeep Kaur Lehal"
        }
      ]
    },
    {
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      "status": "active",
      "suppliers": [
        {
          "id": "GB-COH-5526083",
          "name": "Jon Banfield"
        }
      ]
    },
    {
      "id": "012516-2025-5",
      "status": "active",
      "suppliers": [
        {
          "id": "GB-COH-11762408",
          "name": "Matt Sills Limited"
        }
      ]
    },
    {
      "id": "012516-2025-6",
      "status": "active",
      "suppliers": [
        {
          "id": "GB-COH-00004197",
          "name": "The Press Association Limited"
        }
      ]
    }
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      },
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          {
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            "description": "Photographic services"
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          {
            "id": "79961000",
            "scheme": "CPV",
            "description": "Photographic services"
          }
        ]
      }
    ],
    "title": "Photography Services Framework",
    "status": "complete",
    "legalBasis": {
      "id": "32014L0024",
      "scheme": "CELEX"
    },
    "description": "The University requires a framework of professional photographers to deliver exceptional imagery to appropriately represent the University in the increasingly competitive HE (Higher Education) market. All photography taken on behalf of the University must adhere to the University brand. Information on the University's brand guidelines can be found at File 4 Appendix 1 - UoS Brand Imagery, further information can be provided upon appointment.\nImagery is a key part of our brand. For the University to ensure high-quality photographs to support print and digital materials we require professional photographers to showcase the University through selling university life, world-leading teaching and research and compelling profiles of staff, students, alumni and facilities.\nThe supplier is required to capture imagery to work across multiple platforms, they will need to be aware of the different specific shot styles. This can include shooting:\n- images in landscape and portrait\n- the same image multiple times in different angles\n-the same set up with different models\nThe commissioner will be on location to guide these decisions, but the photographer will need to be experienced to execute these styles, advise and think creatively.\nThe framework of suppliers will provide services across the whole University including other professional services, academic units, research centres and arts venues. All photography taken on behalf of the University must adhere to the University brand guidelines as well as considerations around campaign and channel requirements. All work supplied to the University must be subject to quality control processes by the commissioned supplier before it is supplied.",
    "classification": {
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      "description": "Photographic services"
    },
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    "mainProcurementCategory": "services",
    "procurementMethodDetails": "Open procedure"
  },
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        "postalCode": "SO171BJ",
        "countryName": "United Kingdom",
        "streetAddress": "University Road, Highfield"
      },
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      "name": "Chris Russell Photography Limited",
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        "locality": "Bishops Stortford",
        "countryName": "United Kingdom"
      },
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        "scheme": "GB-COH",
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      "name": "Harrison Bates",
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        "countryName": "United Kingdom"
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        "scheme": "GB-COH",
        "legalName": "The Press Association Limited"
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    "title": "Photography Services Framework",
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    "legalBasis": {
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    "description": "The University requires a framework of professional photographers to deliver exceptional imagery to appropriately represent the University in the increasingly competitive HE (Higher Education) market. All photography taken on behalf of the University must adhere to the University brand. \nImagery is a key part of our brand. For the University to ensure high-quality photographs to support print and digital materials we require professional photographers to showcase the University through selling university life, world-leading teaching and research and compelling profiles of staff, students, alumni and facilities.\nThe successful supplier(s) are required to capture imagery to work across multiple platforms, they will need to be aware of the different specific shot styles. This can include shooting:\n- images in landscape and portrait\n- the same image multiple times in different angles\n-the same set up with different models\nThe commissioner will be on location to guide these decisions, but the photographer will need to be experienced to execute these styles, advise and think creatively.\nThis project is to procure a framework of Suppliers under 2 lots - Lot 1 (Large Photography Jobs/High-end Photography) and Lot 2 (Small Photography Jobs/Quick Turn Around Projects).\nThe framework of suppliers will provide services across the whole University including other professional services, academic units, research centers and arts venues. All photography taken on behalf of the University must adhere to the University brand guidelines as well as considerations around campaign and channel requirements. All work supplied to the University must be subject to quality control processes by the commissioned supplier before it is supplied.\nPlease note, the University of Southampton no longer meets the criteria of a 'body governed by public law' and is therefore not considered a contracting authority for the purposes of the Public Contracts Regulations 2015 and/or any replacement legislation. This procurement process is not regulated by UK (or EU) public procurement law.\nWhere the University of Southampton advertises contracts, through any public sector portal, it does so on a voluntary basis by way of transparency and to encourage open competition, but it is not required to comply with the procurement legislation. For the purposes of procuring the goods/services described, the University is acting in accordance with its internal financial regulations and the procedure detailed in the Invitation to Tender document set.",
    "classification": {
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  "ocid": "ocds-h6vhtk-04b5b3",
  "buyer": {
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    "name": "UNIVERSITY OF SOUTHAMPTON"
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        "title": "Large photography jobs / High-end photography",
        "value": {
          "amount": 120000,
          "currency": "GBP"
        },
        "status": "active",
        "hasOptions": false,
        "hasRenewal": false,
        "description": "It is our intention to appoint 5 Suppliers to this Lot.\nThis lot covers large-scale, high-end photography commissioned by Communications and Marketing, Global Recruitment and Admissions, the Office of Development & Alumni Relations, and occasionally other departments across the University. The scope includes a fixed day rate including editing, travel time, and expenses.\nTypical Projects:\n- Photography for undergraduate and postgraduate prospectuses.\n- High-quality, stylised imagery for student recruitment and alumni campaigns.\n- Website visuals and publication photography, including impact reports, graduation programmes, alumni marketing, staff recruitment brochures, and annual financial statements.\n- Creative images for event collateral, magazines, and informational brochures.\nKey Requirements:\n- Expertise in managing challenging environments, such as cluttered offices, busy laboratories, or photographing subjects who may feel uncomfortable in front of the camera.\n- The ability to quickly solve problems, find creative approaches, and deliver fresh, engaging photos, even in less visually interesting settings like Law or Politics departments.\n- Experience in working with sensitive subjects, such as patients or families of donors, as well as capturing high-profile individuals, including VIPs and High-Net-Worth individuals, where precision and professionalism are essential.\nEquipment and Skills:\n- Professional-grade photographic equipment, including a full lighting setup and a range of lenses suited to various shots.\n- Competence in both natural and studio lighting, alongside the technical expertise required to maximise the quality of images.\nPlease note, the University of Southampton no longer meets the criteria of a 'body governed by public law' and is therefore not considered a contracting authority for the purposes of the Public Contracts Regulations 2015 and/or any replacement legislation. This procurement process is not regulated by UK (or EU) public procurement law.\nWhere the University of Southampton advertises contracts, through any public sector portal, it does so on a voluntary basis by way of transparency and to encourage open competition, but it is not required to comply with the procurement legislation. For the purposes of procuring the goods/services described, the University is acting in accordance with its internal financial regulations and the procedure detailed in the Invitation to Tender document set.",
        "awardCriteria": {
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              "type": "quality",
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              "type": "quality",
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        "hasRenewal": false,
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              "name": "Production Quality",
              "type": "quality",
              "description": "60%"
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              "type": "cost",
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              "type": "cost",
              "description": "10%"
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    "title": "Photography Services Framework",
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      "startDate": "2024-12-11T12:01:00Z"
    },
    "description": "The University requires a framework of professional photographers to deliver exceptional imagery to appropriately represent the University in the increasingly competitive HE (Higher Education) market. All photography taken on behalf of the University must adhere to the University brand. \nImagery is a key part of our brand. For the University to ensure high-quality photographs to support print and digital materials we require professional photographers to showcase the University through selling university life, world-leading teaching and research and compelling profiles of staff, students, alumni and facilities.\nThe successful supplier(s) are required to capture imagery to work across multiple platforms, they will need to be aware of the different specific shot styles. This can include shooting:\n- images in landscape and portrait\n- the same image multiple times in different angles\n-the same set up with different models\nThe commissioner will be on location to guide these decisions, but the photographer will need to be experienced to execute these styles, advise and think creatively.\nThis project is to procure a framework of Suppliers under 2 lots - Lot 1 (Large Photography Jobs/High-end Photography) and Lot 2 (Small Photography Jobs/Quick Turn Around Projects).\nThe framework of suppliers will provide services across the whole University including other professional services, academic units, research centers and arts venues. All photography taken on behalf of the University must adhere to the University brand guidelines as well as considerations around campaign and channel requirements. All work supplied to the University must be subject to quality control processes by the commissioned supplier before it is supplied.\nPlease note, the University of Southampton no longer meets the criteria of a 'body governed by public law' and is therefore not considered a contracting authority for the purposes of the Public Contracts Regulations 2015 and/or any replacement legislation. This procurement process is not regulated by UK (or EU) public procurement law.\nWhere the University of Southampton advertises contracts, through any public sector portal, it does so on a voluntary basis by way of transparency and to encourage open competition, but it is not required to comply with the procurement legislation. For the purposes of procuring the goods/services described, the University is acting in accordance with its internal financial regulations and the procedure detailed in the Invitation to Tender document set.",
    "tenderPeriod": {
      "endDate": "2024-12-11T12:00:00Z"
    },
    "contractTerms": {
      "hasElectronicPayment": true,
      "hasElectronicOrdering": true,
      "electronicInvoicingPolicy": "allowed"
    },
    "hasRecurrence": false,
    "classification": {
      "id": "79961000",
      "scheme": "CPV",
      "description": "Photographic services"
    },
    "submissionTerms": {
      "languages": [
        "en"
      ],
      "bidValidityPeriod": {
        "durationInDays": 120
      }
    },
    "submissionMethod": [
      "electronicSubmission"
    ],
    "procurementMethod": "open",
    "selectionCriteria": {
      "criteria": [
        {
          "type": "economic",
          "minimum": "Tenderer's are advised that a requirement of this procurement is to have in place, or commit to obtaining prior to the commencement of the Contract, the following minimum insurance levels:\n- Public Liability - £2 million\n- Employer's (Compulsory) Liability - £5 million if the tenderer is a company that hold employees and is therefore legally obliged to obtain this amount. This is not required for any Sole Trader bidders who have no employees as it is not a legal requirement.\nProfessional Indemnity - £1 million",
          "appliesTo": [
            "supplier"
          ],
          "description": "To support the financial assessment, the University will obtain a Business Risk Report for all Tenderers and every organisation being relied upon to meet this Procurement, using an independent company called CreditSafe.\nThe University reserves the right to exclude a Tenderer or request provision of further assurances as stated in the ITT document set where the Tenderer's Business risk Score is: \"Moderate Risk\"; \"High Risk\"; \"Very High Risk\" or \"Not Rated\" based on the rating provided by CreditSafe.\nWhere a Business Risk score from our external system is not available, then an alternative method of assessing financial standing will be used. This method is detailed within the ITT document set."
        },
        {
          "type": "technical",
          "appliesTo": [
            "supplier"
          ],
          "description": "Tenderers attention is drawn to the MANDATORY requirements of the award criteria:\n- Grounds for mandatory exclusion\n- Grounds for discretionary exclusion\n- Economic & Financial Standing\n- Insurance\n- Compliance with equality legislation\n- Health & Safety\n- Legal requirements"
        }
      ]
    },
    "mainProcurementCategory": "services",
    "submissionMethodDetails": "https://in-tendhost.co.uk/universityofsouthampton/aspx/Home",
    "procurementMethodDetails": "Open procedure"
  },
  "parties": [
    {
      "id": "GB-UKPRN-10007158",
      "name": "UNIVERSITY OF SOUTHAMPTON",
      "roles": [
        "buyer"
      ],
      "address": {
        "region": "UKJ32",
        "locality": "SOUTHAMPTON",
        "postalCode": "SO171BJ",
        "countryName": "United Kingdom",
        "streetAddress": "UNIVERSITY ROAD"
      },
      "details": {
        "url": "https://www.southampton.ac.uk",
        "buyerProfile": "https://in-tendhost.co.uk/universityofsouthampton/aspx/Home",
        "classifications": [
          {
            "scheme": "TED_CA_TYPE",
            "description": "Higher Education Institution not subject to PCR 2015 regulations"
          },
          {
            "id": "09",
            "scheme": "COFOG",
            "description": "Education"
          }
        ]
      },
      "identifier": {
        "id": "10007158",
        "scheme": "GB-UKPRN",
        "legalName": "UNIVERSITY OF SOUTHAMPTON"
      },
      "contactPoint": {
        "url": "https://in-tendhost.co.uk/universityofsouthampton/aspx/Home",
        "name": "Amy Hands",
        "email": "procurement@soton.ac.uk",
        "telephone": "+44 2380595000"
      }
    },
    {
      "id": "GB-FTS-5788",
      "name": "University of Southampton",
      "roles": [
        "reviewBody"
      ],
      "address": {
        "locality": "Southampton",
        "countryName": "United Kingdom"
      },
      "identifier": {
        "legalName": "University of Southampton"
      }
    }
  ],
  "language": "en",
  "description": "Lot Structure: In order to review a full range of available options and identify the most suitable solutions for the University, in terms of both meeting the University's specification requirements and obtaining best value for money, this procurement has been divided into 2 lots:\nLot 1: Large Photography Jobs / High-end Photography\nLot 2: Small Photography Jobs / Quick turnaround projects\nTenderers may submit a response in relation to any of the three lots or may submit a response to both lots in any combination.\nPlease note that potential suppliers are required to submit a separate Selection Questionnaire response for each lot that they are applying for. For clarity, tenderers who wish to be considered for all two lots will need to submit a separate Selection Questionnaire response for each of those two lots.\nPotential suppliers are advised, that the University reserves the right to award both, one, or none of the two lots - in any combination - as a result of this procurement process.\nE-Tendering Portal: The University is utilising an electronic tendering tool, In-Tend (https://intendhost.co.uk/ universityofsouthampton) to manage this procurement and to communicate with potential suppliers and/or tenderers (as appropriate).\nAll documentation in relation to this tender can be downloaded from In-Tend.\nTenderers are advised that there will be no hard copy documents issued and all communications with the University, including the submission of Invitation to Tender responses will be conducted via In-Tend.\nRegular monitoring of the portal is the responsibility of the tenderer.\nIf you are not already registered as a supplier with the University of Southampton, you will need to register in In-Tend in order to access the procurement documentation.\nOnce you have logged in as a supplier: click on 'Tenders'; locate the relevant project; and click 'View Details'. Once you are in the project screen, you will be able to register your organisation against the project and access all documentation by clicking 'Express Interest'.\nTenderers are advised that formal expressions of interest in the project must be by way of completion and return of the relevant documents via In-Tend.\nFurther instructions for the submission of responses are below:\nTo submit your return:\n1. Log in\n2. Click 'Tenders'\n3. Locate the relevant project\n4. View details\n5. Click on the tab relating to the relevant project stage (e.g. 'Invitation to Tender')\n6. Click on the 'Attach Documents' button and upload your return.\n7. Check ALL your response documents are uploaded and displayed in the 'My Tender Return' panel. The system will only permit your organisation to make one return.\n8. Click the red 'Submit Return' button.\nPlease note, to preserve the integrity of the procurement, all communications with the University must be made via the correspondence function within In-Tend.\nThe University may publish details of its contract(s), including the contract values and the identities of its suppliers on its website without consulting the provider of that information. By submitting a response, tenderers are consenting to publication of this information unless otherwise agreed in advance with the University.\nCosts and Expenses: Tenderers are solely responsible for their costs and expenses incurred in connection with the preparation and submission of responses and participation in this and all future stages of this procurement. Under no circumstances will the University be liable for any costs or expenses borne by tenderers or any of their supply chain, partners or advisers in this procurement process.\nThe University is not liable for any costs in the event of the cancellation of this procurement process.",
  "initiationType": "tender"
}