Official UK procurement notice
Photographer and Videographer Services
Authority: KENT COMMUNITY HEALTH NHS FOUNDATION TRUST (Central government)
Sectors: Business Services & Consultancy (79) Delivery: South East (UKJ)
Published estimate£84,000total for 2 lots · £100,800 inc. VAT
Submissions closed 30 Jun 2026
Lots 2see the lot list below
Contract term 3 yrsends 31 Aug 2029 · up to 31 Aug 2030 with extensions · starts 1 Sept 2026
What is being bought2 lots · detail below
Published requirement descriptionKCHFT seeks to appoint one or more suppliers to provide professional, ad‑hoc photography and videography services to support communications, recruitment, campaigns and corporate activity.
CPV: Advertising photography services · Specialised photography services
Lots and requirements (2)Procurement structure
2 lots · all with a published value (£84,000 together) · same evaluation weights on every lotLot #1Photography ServicesRenewalPublished value£24,000
- Carry out photoshoots across Kent, Medway, London and East Sussex in health and social care settings, public venues and private residences.
- Manage photoshoots; recommend and agree the best approach based on the brief; work autonomously when KCHFT staff cannot attend.
- Liaise with participants; confirm pre‑gained consent on the day where applicable.
- Capture high‑quality photographs using supplier’s own professional equipment.
- Edit and grade photographs to a professional standard for use across print and digital channels.
- Provide all photographs to KCHFT with full ownership of intellectual property as set out in Section 12.
- Meet agreed timescales and quality standards defined in Sections 5 and 6.
- Minimum 10 years’ industry experience and minimum 5 years’ experience working with the NHS or similar (evidenced by portfolio/references if requested).
Lot #2VideographyRenewalPublished value£60,000
- Carry out shoots across Kent, Medway, London and East Sussex in health and social care settings, public venues and private residences.
- Manage shoots; recommend and agree the best approach based on the brief; work autonomously when KCHFT staff cannot attend.
- Liaise with participants; confirm pre‑gained consent on the day where applicable.
- Capture high‑quality footage using supplier’s own professional equipment (e.g., cinema/DSLR bodies, lenses, lighting, audio capture).
- Edit footage to a professional standard including colour grading, captions/graphics, effects/overlays and voice‑overs as required.
- Licence and evidence any third‑party audio/music/effects used in edits as per Section 12.
- Provide both raw and edited footage to KCHFT with full ownership of intellectual property as set out in Section 12.
- Meet agreed timescales and quality standards defined in Sections 5 and 6.
- Minimum 10 years’ industry experience producing/editing similar films and minimum 5 years’ experience with the NHS or similar (evidenced by portfolio/references if requested).
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
How bids were scored · same split on all 2 lots
Published award criteria (3)
- Price: As detailed in spec
- Quality: As per ITT
- Social Value
What this means for your bid
- Price carries 70 of 100 points: a 10% discount moves about 7 points. This one is won on the number: sharpen the price before polishing the prose.
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.
Procedure terms & legal framework
From the official record- Procedure method
- Below threshold - open competition
- Legal basis
- UKPGA · 2023/54 Procurement Act 2023
- Procurement category
- Services
- Notice status
- Closed
- Procurement threshold
- Below threshold
- Regulatory regime
- Standard
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Competitive procedure
- GPA / WTO covered
- Unspecified in notice
- Recurring procurement
- Unspecified in notice
- First published
- 2 Jun 2026, 18:31 BST
- Last source update
- 2 Jun 2026, 18:31 BST
- Authority reference
C447383- FTS notice number
2026/S 000-052089- Latest notice
- Tender notice (UK4)
- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-06abebFind a Tender
Contract terms
- Reserved participation area
- E10000016
How it was run
Official noticeRun through: Atamis legacy domain (health-family.force.com) · Who buys & how to bid on Atamis
Access & registration note: Legacy Salesforce domain still used in notices — use the current Atamis portal · this portal address is a legacy domain; the operator has migrated
- Submission deadline
- 30 Jun 2026, 12:00 BST
- Clarification deadline
- 16 Jun 2026, 12:00 BST
- Submission channel
- Official e-sourcing portal
- Electronic submission
- Allowed
Detailed submission instructions & authority contactsFrom official release
1.2.1 The Contracting Authority is utilising an electronic Tendering system (“E-Tendering Portal”) to manage this procurement and communicate with Tenderers. Accordingly, there will be no hard copy documents issued to Tenderers and all communications with the Contracting Authority, including the submission of Tender responses will be conducted solely via the following link:
health-family.force.com/s/Welcome ↗
User Guide:
Timeline
2 Jun 2026 → 1 Sept 2026 · 4 dates- Tender notice published145 days ago2 Jun 2026, 18:31 BST
- Clarification questions by132 days ago16 Jun 2026, 12:00 BST
- Submission deadline118 days ago30 Jun 2026, 12:00 BST
- Contract starts55 days ago1 Sept 2026, 00:00 BST
Notice history
1 event · 1 release on Find a Tender- Tender notice published2 Jun 2026, 18:31 BSTUK4
Contracting authority & participating public bodies
Official documents & specifications (1)
Official links; attachments are not copiedNotices published for this procedure
- Tender notice Tender notice on Find a Tender