Official UK procurement notice
Phoenix 3 White Fleet Management Services for Ministry of Defence
Authority: Ministry of Defence (Central government)·Consortium: 2 public authorities
What is being bought
Published requirement descriptionThe Authority has placed a contract for the White Fleet Management Services. The estimated total value is £133.23m excluding VAT across 10 years. The initial contract term shall be 5 years, with the option of extending for up to five one-year periods. As such, the contract shall have a total possible duration of 10 years.
In addition to the core charges estimated at £133.23m excluding VAT, there are ‘pass-through’ charges for the cost of the vehicle hire or lease which are estimated at circa £1.608bn excluding VAT, across 10 years. The costs of the vehicle hire, or lease shall be paid to the vehicle Suppliers.
CPV: Defence services, military defence services and civil defence services · Fleet management, repair and maintenance services
The lotProcurement structure
single lot · no lot value publishedLot #1The Authority intends to place a contract for the White Fleet Management Services
- Extensions
- The initial contract term shall be 5 years, with the option of extending for up to five one-year periods.
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published — the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
- Lowest price
Procedure terms & legal framework
From the official record- Procedure method
- Negotiated without publication of a contract notice
- Legal basis
- CELEX · 32009L0081 Defence and Security Public Contracts Regulations 2011 (Directive 2009/81/EC)
- Procurement category
- Services
- Notice status
- Awarded
- Procurement threshold
- Unspecified in notice
- Regulatory regime
- Standard
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Competitive procedure
- GPA / WTO covered
- Unspecified in notice
- Recurring procurement
- No (one-off requirement)
- First published
- 23 Mar 2026, 15:39 GMT
- Last source update
- 23 Mar 2026, 15:39 GMT
- Authority reference
707920450- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-04d037
- Why no open competition
No tenders or no suitable tenders/requests to participate in response to restricted procedure; The products involved are manufactured purely for the purpose of research, experiment, study or development under the conditions stated in the directive; All tenders submitted in reply to a restricted procedure, negotiated procedure with prior publication of a contract notice or competitive dialogue were irregular or more…
unacceptable. Only those tenderers were included in the negotiations which have satisfied the qualitative selection criteria- Published justification
It is considered that the award of the contract without prior publication of a contract notice in the UK e-notification service is lawful in accordance with regulation 16(1)(a)(i) of the DSPCR 2011, because of the absence of suitable applications. The Authority previously intended to compete the requirement for White Fleet Management Services following the restricted procedure under the DSPCR (Tender 707920450) and more…
a Contract Notice was published accordingly (Notice reference: 2024/S 000-033614). However, the Authority received only one application to participate in response to the Contract Notice, from Babcock Land Defence Limited. Therefore, in light of the absence of suitable applications to enable the requirement to be competed, the Authority discontinued the original procurement (Tender 707920450) and in accordance with regulation 16(1)(a)(i), intends to award the contract to Babcock Land Defence Limited using the negotiated procedure without prior publication of a contract notice, on the basis that the original terms of the proposed contract offered in the restricted procedure are not substantially altered in the negotiated procedure.
- Tender notice 707920450 - PHOENIX 3 MOD WHITE FLEET MANAGEMENT SERVICES
- Related procedure 707920450 - PHOENIX 3 MOD WHITE FLEET MANAGEMENT SERVICES
Commercial outcome & contract awards
Published awards, contracts and bid statistics — not a forecast| Awarded to | Value | Date | Status |
|---|---|---|---|
| BABCOCK LAND DEFENCE LIMITEDSubcontracting: declared | — | — | Awarded |
| Defence Equipment & SupportSubcontracting: Approximately 28% of this contract has been subcontracted for delivery of a telematics solution. | — | — | Awarded |
Contracts
Contract 026388-2026-707920450-1 · Defence Equipment & Support
- Signed
- 26 Feb 2026
- Value
- £1,332,344,180
- Status
- active
Contract 001357-2025-1 · BABCOCK LAND DEFENCE LIMITED
- Signed
- 15 Jan 2025
- Value
- £92,065,000
- Status
- active
Bid statistics published by the authority
| Bids | SME | VCSE | Valid bid range |
|---|---|---|---|
| 1bids · 1 electronic | — | — | — |
Contracting authority & participating public bodies
2 public bodies on the noticeBidders & participating suppliers
2 commercial parties on the notice- Babcock Land Defence LimitedAwarded supplier
- Defence Equipment & SupportAwarded supplier
Official documents & specifications (1)
Official links; attachments are not copiedTender pack and attachments