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Official procurement procedure

Personal Independence Payment (PIP) Assessment Service - Contract Extension - Lot 4

Health and social work services
UK
Published value
Not published
Submission deadline Not published
Lots published1
Procurement Executive Summary
AI & Search Synopsis
Generated from official OCDS record
Tenderline Synopsis: Department for Work and Pensions acting for an on behalf of the Department for Communities (DfC) formerly the Department for Social Development (DSD) in Northern Ireland: "Personal Independence Payment (PIP) Assessment Service - Contract Extension - Lot 4". Published status: complete. Published value: Value not published. 1 published lot. Submission deadline not published. See the official notice for participation instructions.
Contracting AuthorityDepartment for Work and Pensions acting for an on behalf of the Department for Communities (DfC) formerly the Department for Social Development (DSD) in Northern IrelandScope & CategoriesNot publishedSubmission Window
complete
No deadline published
Submission GatewayDirect notice routeLegal Basis & RegimeStandard procurementEstimated Value (exc. VAT)Not published
Bidder Intelligence · Authority Profile: Department for Work and Pensions acting for an on behalf of the Department for Communities (DfC) formerly the Department for Social Development (DSD) in Northern Ireland
Market Analytics
View Authority Profile →
Derived from OCDS awards & bid statistics
Published history for Department for Work and Pensions acting for an on behalf of the Department for Communities (DfC) formerly the Department for Social Development (DSD) in Northern Ireland. These figures describe retained records, not a forecast of bids or a measure of buyer bias.
Published-to-award variance
Not availableInsufficient comparable data
Requires at least 5 comparable procedures
Competition Density
Not availableNo published reports
Bid counts are not published for this buyer
Supplier ConcentrationNo estimate
Insufficient attributable awardsNo concentration estimate available
Payment Terms
Check noticePublished terms
Payment obligations depend on the applicable regime and contract. Consult the official documents.
Coverage: 2 active published awards; 0 bid reports (which may be per lot). Supplier values exclude multi-supplier awards, frameworks and DPS, and use GBP only. They are published award values, not payments. Published-to-award variance compares single-lot, single-award, single-supplier GBP procedures with explicitly non-framework/non-DPS status; increases remain in the average. Unpublished data stays unknown. Awarded suppliers are winners, not all bidders.
Procedure terms
Procedure methodNot published
Procurement categoryNot published
Statuscomplete
Framework / DPSNot published
CompetitionNot published
Above thresholdNot published
Legal basisNot published
Tender period startsNot published
Clarification deadlineNot published
Electronic submissionNot published
Submission languagesNot published
Published4 Aug 2023, 11:08 BST
Last source update4 Aug 2023, 11:08 BST
Recurring procurementNot published
ClassificationHealth and social work services
Delivery area
UK
OCIDocds-h6vhtk-03ed05
What is being bought
DfC shall enter into a Contract Variation of the Personal Independence Payment (PIP) assessment services Lot 4 Contract with the incumbent supplier following a period of 10 days from the date of publication of this notice. The Contract Variation provides for a six (6) month extension from 04 March 2024 to 6 September 2024 of the services delivered by the PIP Assessment Services contract. This is necessary due to delays in the completion of the Lot 5 (Northern Ireland) Functional Assessment Services (FAS) contract.
What changed
From the official release history
  1. Status changed to complete
    4 Aug 2023, 11:08 BST
  2. Official notice release published
    4 Aug 2023, 11:08 BST
  3. Buyer information updated
    4 Aug 2023, 11:08 BST
Lots and requirements (1)
Published by the contracting authority
  • Lot 1 · #1
    Individual lot title not published
    Status not published
    Published valueNot published
    — The objective and independent assessment of the impact of health conditions and disabilities on claimants is central to the process of determining entitlement to PIP. The provider will carry out this assessment and provide information and advice to support the Authority’s decision-making processes. — The key elements of the service will include: — The consideration of a claimant’s health conditions or disabilities and the impact on their daily life and mobility, — Assessing individuals against criteria prescribed by the Authority, — The delivery of Consultations to support the above, — The gathering and consideration of evidence to support the above including, where necessary, paying appropriate fees for evidence, — The completion of reports, including advice, to the Authority, — The referral of assessment reports and any associated evidence to the Authority, — Interpretation and advice to the Authority on technical evidence, — Follow up liaison with the Authority in relation to assessments, including the provision of relevant health professional expertise as required, — The administration and management of the service, including scheduling of Consultations, ensuring that they are completed within timescales set down by the Authority, — The recruitment, training and ongoing support of Health Professionals, including liaison with relevant professional bodies, — The development of guidance and training in conjunction with the Authority, — The provision of an enquiry service for individuals being assessed, — The provision of a quality control regime, including a complaints function, — The provision of management information as defined by the Authority, — Initiatives and liaison with relevant organisations to support the provision of evidence, — Liaison and collaborative working with local and national partners, including disability organisations, health professional bodies and the devolved administrations, — Liaison and collaborative working with the PIP Assessment Providers for other Lots as required, — Support for Test and Learn Activity.
    Contract periodNot published
    EligibilityNot published
    Options / renewalNot published
Timeline
  1. Procedure published
    4 Aug 2023, 11:08 BST
  2. Award active
    Not published · Not published
  3. Contract active
    Signed 20 Nov 2012, 00:00 GMT · £11,106,000
Commercial outcome and competition
Awards
Capita Business Services
Not published · Not published · active
Contracts
Contract
£11,106,000 · signed 20 Nov 2012, 00:00 GMT · active
Bid statisticsNo aggregate bid statistics published
Buyer and organisations in this procedure

Department for Work and Pensions acting for an on behalf of the Department for Communities (DfC) formerly the Department for Social Development (DSD) in Northern Ireland

Contracting authority GB-FTS-74092
View buyer profile
  • Department for Work and Pensions acting for an on behalf of the Department for Communities (DfC) formerly the Department for Social Development (DSD) in Northern Ireland
    buyer

    Hartshead Square, Sheffield, UK, S1 2FD
  • Capita Business Services
    supplier

    London, UK
  • DWP
    reviewBody

    Sheffield
Documents (0)
Official links; attachments are not copied
No data
No linked documents are published
Related procedures (0)
No data
No related procedures published
Planning and rationale
Planning budgetNot published
No-engagement rationaleNot published
Procedure rationaleThe Department for Work and Pensions (DWP) led FAS procurement, based on 5 geographic Lots (Lot 5 in Northern Ireland), was launched on 12 November 2021. On 15 March 2023, DWP notified FAS bidders of the outcome of the procurement in Lots 1, 2, 4 and 5. Procurement activity in Lot 3 (Southwest England) continues, resulting in a DWP and DfC agreement to delay contract signature in all Lots to support full alignment in FAS transition to ‘go-live’ in 2024. DfC has a number of dependencies on DWP to enable it to comply with key Authority obligations in relation to FAS Lot 5 service delivery. It is anticipated that the completion of the FAS procurement exercise in Lot 3 will result in a 6-month delay in the contract signature for Lot 3 and consequently in Lots 1, 2, 4 and 5. Without an extension there would be a service provision gap, adversely impacting PIP customers, and resulting in a failure of DfC to meet its statutory obligations. Furthermore, the absence of continuity in service provision would put a vulnerable group of PIP recipients at risk and create further hardship and disadvantage. DfC considers Regulation 72(1)(b) PCR applicable. For the reasons set out above, the provision of additional services until 6 September 2024 is necessary and: (i) interchangeability issues with a new supplier means these key services could be negatively impacted for economic and technical reasons. The implementation of the contract currently being procured will necessitate a lengthy handover period, and make it impossible therefore to introduce a new provider for a short extension period. A change in supplier without a full handover programme (to include transition to a new IT service necessitating dual running of systems), would risk delivery of these services which provide critical statutory benefits to vulnerable people; (ii) appointing a new supplier to cover a short extension period (which DfC does not consider a viable option) at the same time an incumbent is engaged in handover to a new FAS supplier, would result in significant duplication of costs and a loss of value for money for the taxpayer; (iii) value of the contract for the extended period does not exceed 50% of value of original contract; and (iv) DfC will publish a modification notice pursuant to Regulation 72(3) of PCR.