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Personal Independence Payment (PIP) Assessment Service - Contract Extension - Lot 4

Health and social work services
UK
Published value
Not published
Submission deadline Not published
Lots published1
Procurement Executive Summary
AI & Search Synopsis
Generated from official OCDS record
Tenderline Synopsis: Department for Work and Pensions acting for an on behalf of the Department for Communities (DfC) formerly the Department for Social Development (DSD) in Northern Ireland: "Personal Independence Payment (PIP) Assessment Service - Contract Extension - Lot 4". Published status: complete. Published value: Value not published. 1 published lot. Submission deadline not published. See the official notice for participation instructions.
Contracting AuthorityDepartment for Work and Pensions acting for an on behalf of the Department for Communities (DfC) formerly the Department for Social Development (DSD) in Northern IrelandScope & CategoriesNot publishedSubmission Window
complete
No deadline published
Submission GatewayDirect notice routeLegal Basis & RegimeStandard procurementEstimated Value (exc. VAT)Not published
Bidder Intelligence · Authority Profile: Department for Work and Pensions acting for an on behalf of the Department for Communities (DfC) formerly the Department for Social Development (DSD) in Northern Ireland
Market Analytics
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Derived from OCDS awards & bid statistics
Published history for Department for Work and Pensions acting for an on behalf of the Department for Communities (DfC) formerly the Department for Social Development (DSD) in Northern Ireland. These figures describe retained records, not a forecast of bids or a measure of buyer bias.
Published-to-award variance
Not availableInsufficient comparable data
Requires at least 5 comparable procedures
Competition Density
Not availableNo published reports
Bid counts are not published for this buyer
Supplier ConcentrationNo estimate
Insufficient attributable awardsNo concentration estimate available
Payment Terms
Check noticePublished terms
Payment obligations depend on the applicable regime and contract. Consult the official documents.
Coverage: 2 active published awards; 0 bid reports (which may be per lot). Supplier values exclude multi-supplier awards, frameworks and DPS, and use GBP only. They are published award values, not payments. Published-to-award variance compares single-lot, single-award, single-supplier GBP procedures with explicitly non-framework/non-DPS status; increases remain in the average. Unpublished data stays unknown. Awarded suppliers are winners, not all bidders.
Procedure terms
Procedure methodNot published
Procurement categoryNot published
Statuscomplete
Framework / DPSNot published
CompetitionNot published
Above thresholdNot published
Legal basisNot published
Tender period startsNot published
Clarification deadlineNot published
Electronic submissionNot published
Submission languagesNot published
Published31 Jan 2023, 14:43 GMT
Last source update31 Jan 2023, 14:43 GMT
Recurring procurementNot published
ClassificationHealth and social work services
Delivery area
UK
OCIDocds-h6vhtk-03a180
What is being bought
DfC shall enter into a Contract Variation of the Personal Independence Payment (PIP) assessment services Lot 4 Contract with the incumbent supplier following a period of 10 days from the date of publication of this notice. The Contract Variation provides for an extension of seven (7) months from 01.08.2023 to 01.03.2024.
What changed
From the official release history
  1. Status changed to complete
    31 Jan 2023, 14:43 GMT
  2. Official notice release published
    31 Jan 2023, 14:43 GMT
  3. Buyer information updated
    31 Jan 2023, 14:43 GMT
Lots and requirements (1)
Published by the contracting authority
  • Lot 1 · #1
    Individual lot title not published
    Status not published
    Published valueNot published
    — The objective and independent assessment of the impact of health conditions and disabilities on claimants is central to the process of determining entitlement to PIP. The provider will carry out this assessment and provide information and advice to support the Authority’s decision making processes. — The key elements of the service will include: — The consideration of a claimant’s health conditions or disabilities and the impact on their daily life and mobility, — Assessing individuals against criteria prescribed by the Authority, — The delivery of Consultations to support the above, — The gathering and consideration of evidence to support the above including, where necessary, paying appropriate fees for evidence, — The completion of reports, including advice, to the Authority, — The referral of assessment reports and any associated evidence to the Authority, — Interpretation and advice to the authority on technical evidence, — Follow up liaison with the Authority in relation to assessments, including the provision of relevant health professional expertise as required, — The administration and management of the service, including scheduling of Consultations, ensuring that they are completed within timescales set down by the Authority, — The recruitment, training and ongoing support of Health Professionals, including liaison with relevant professional bodies, — The development of guidance and training in conjunction with the Authority, — The provision of an enquiry service for individuals being assessed, — The provision of a quality control regime, including a complaints function, — The provision of management information as defined by the Authority, — Initiatives and liaison with relevant organisations to support the provision of evidence, — Liaison and collaborative working with local and national partners, including disability organisations, health professional bodies and the devolved administrations, — Liaison and collaborative working with the PIP Assessment Providers for other Lots as required, — Support for Test and Learn Activity.
    Contract periodNot published
    EligibilityNot published
    Options / renewalNot published
Timeline
  1. Procedure published
    31 Jan 2023, 14:43 GMT
  2. Award active
    Not published · Not published
  3. Contract active
    Signed 20 Nov 2012, 00:00 GMT · £11,948,036
Commercial outcome and competition
Awards
Capita Business Services
Not published · Not published · active
Contracts
Contract
£11,948,036 · signed 20 Nov 2012, 00:00 GMT · active
Bid statisticsNo aggregate bid statistics published
Buyer and organisations in this procedure

Department for Work and Pensions acting for an on behalf of the Department for Communities (DfC) formerly the Department for Social Development (DSD) in Northern Ireland

Contracting authority GB-FTS-74092
View buyer profile
  • Department for Work and Pensions acting for an on behalf of the Department for Communities (DfC) formerly the Department for Social Development (DSD) in Northern Ireland
    buyer

    Hartshead Square, Sheffield, UK, S1 2FD
  • Capita Business Services
    supplier

    London, UK
  • DWP
    reviewBody

    Sheffield
Documents (0)
Official links; attachments are not copied
No data
No linked documents are published
Related procedures (0)
No data
No related procedures published
Planning and rationale
Planning budgetNot published
No-engagement rationaleNot published
Procedure rationaleOn 5 March 2020, DWP published a Prior Information Notice 2020/S 046-109668 as notification of its intent to re-procure the Personal Independence Payment (PIP) Contracts for assessment services in GB and NI in accordance with Section 7, PCR as part of a larger procurement for other types of assessment services (FAS procurement). Due to the impact of the COVID-19 Pandemic the new procurement was delayed and as a result the PIP Contract in NI was extended for the reasons set out in Voluntary Ex Ante Transparency Notice 2020/S 135-333753. The FAS procurement was launched on 12 November 2021 and, although a light touch regime procurement, was based on a competitive dialogue procedure, the commencement of which included the submission of indicative bids. During dialogue it became apparent that the contract value envelope for the FAS procurement needed to be revised in order to provide these key public services effectively. The procurement was therefore halted temporarily with a view to re-engaging with stakeholders . It had also become clear that the ratio of face to face assessments versus remote assessments needed to be reviewed given the continuation of the Pandemic and further time was spent ensuring the contractual arrangements had built-in flexibility to deal with changing circumstances and impact the above changes. DWP and DfC also considered that a further round of commercial dialogue (not originally planned) was necessary to ensure the quality of BAFO submissions in the face of the revised contractual framework. Due to these various activity streams, it was therefore impossible for DWP and DfC to avoid a negative impact on its original procurement timetable. The procurement is now well underway. DWP do not envisage there will be cause for further delay. However, due to the additional activities and subsequent delay (see above) in order to ensure an efficient and smooth handover between the PIP and the new FAS providers during an appropriate implementation period, DfC consider an extension of 7 months to the existing PIP contract term is necessary. Without an extension there could be a delay to provision of assessments for the critical statutory welfare benefit which PIP services encompass. As the recipients of PIP constitute a vulnerable section of society, DfC are of the view such an extension is necessary to ensure they are not disadvantaged further. DfC considers Regulation 72(1)(b) PCR is applicable. For the reasons set out above, the provision of additional services until 1 March 2024 has become necessary and: (i) interchangeability issues with a new supplier means these key services could be negatively impacted for economic and technical reasons. The implementation of the contract currently being procured necessitates a lengthy handover period therefore it is not possible to introduce a new provider for the additional 7 months. A change in supplier without a full handover programme (which includes transition to a new managed IT service necessitating dual running of systems) would risk delivery of these services which provide critical statutory benefits to vulnerable people; (ii) appointing a new supplier to cover the extra 7 months (which DWP do not consider a viable option) at the same time as the incumbent was engaged in handover to the new FAS supplier means significant duplication of costs particularly as DWP would be paying additional costs already during the implementation period; (iii) value of the contract for the extended period does not exceed 50% of value of original contract; and (iv) DfC will publish a modification notice pursuant to Regulation 72(3) of PCR.