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Published 16 Mar 2021, 09:16 GMT

Official UK procurement notice

Performance Management and Portfolio, Project and Programme Management Software

Official notice

Authority: Denbighshire County Council (Central government)

ServicesOpen procedure
Sectors: Software Packages & ERP (48)IT Services & Software (72) Delivery: Wales (UKL13)
Published estimate£150,000exc. VAT20% below published estimate
Submissions closed 15 Apr 2021awarded 25 Jun 2021
Awarded to TMI Systems Limited

What is being bought

Published requirement description

Denbighshire County Council requires a single solution which can manage performance and projects within a single portal that also facilitates reporting and monitoring of both.

This software package is required to ensure accurate target setting and the consistent recording of achievements to enable monitoring as well as provide visibility of the collective impact across the authority.

The comprehensive software package (Performance and Project) is intended to create a more accurate and transparent mechanism for reporting to Council Members and to the general public which will demonstrate the impact of activities and outcomes, assurance for audit purposes and effectiveness of project management.

The aim is to have a fully configured and functional system by 23 August 2021

CPV: IT services: consulting, software development, Internet and support · Software package and information systems

The lotProcurement structure

single lot · no lot value published
Lot #1AwardedRenewal
Delivery: Wales · Denbighshire County Council
Extensions: This contract will be for a period of 60 months with an option to extend for a further 24 months. A decision on the renewal / extension will be made before the end of the initial 60 month term.Variant bids: not allowed
48000000 Software package and information systems

What it takes to win
i

How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
How bids were scored
Quality: 60%Price: 40%
Published sub-criteria (5)
  • Product, Support and Maintenance: 6%
  • Implementation: 6%
  • Product Features Portfolio, Programme and Project Management: 24%
  • Product Features Performance Management: 24%
  • price: 40%
Published award criteria (5)
  • Product, Support and Maintenance: 6
  • Implementation: 6
  • Product Features Portfolio, Programme and Project Management: 24
  • Product Features Performance Management: 24
  • Price: 40
What this means for your bid
  • Price carries 40 of 100 points: a 10% discount moves about 4 points. The method statement decides this lot, not the discount.

Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.

Procedure terms & legal framework

From the official record · publisher note attached
Procedure method
Open procedure
Legal basis
CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
Procurement category
Services
Notice status
Awarded
Procurement threshold
Unspecified in notice
Regulatory regime
Standard
Commercial structure
Stand-alone contract (no framework)
Competition type
Competitive procedure
GPA / WTO covered
Yes (GPA)
Recurring procurement
No (one-off requirement)
First published
16 Mar 2021, 09:16 GMT
Last source update
29 Jun 2021, 10:35 BST
Award evaluation window
15 Apr 2021 – …
FTS notice number
2021/S 000-014793
Classification (CPV)
IT services: consulting, software development, Internet and supportSoftware package and information systems
Delivery area
Wales (UKL13)
Official registry OCID
ocds-h6vhtk-029bfa Find a Tender
Contract terms
Electronic trading
e-invoicing allowed · electronic ordering · electronic payment
Performance terms

Details can be found within the procurement documentation

Publisher note: (WA Ref:111868)

How it was run

Official notice
Run through: ProContract (Due North) · Who buys & how to bid on ProContract
Supplier login requiredLanguage: EN, CY
Access & registration note: Free · short registration with manual review; public opportunity list
Submission deadline
15 Apr 2021, 12:00 BST
Submission channel
{"electronicSubmission"}
Accepted languages
en, cy
Bids opened
15 Apr 2021, 13:00 BST
Detailed submission instructions & authority contactsFrom official release

supplierlive.proactisp2p.com/Account/Login ↗

Timeline

15 Apr 2021 → 15 Jul 2021 · 4 dates
  1. Submission deadline
    15 Apr 2021, 12:00 BST
  2. Bids opened
    15 Apr 2021, 13:00 BST
  3. Notice published
    29 Jun 2021, 10:35 BST
  4. Bids must remain valid until
    15 Jul 2021, 23:59 BST

Notice history

1 event · 2 releases on Find a Tender
  1. Status changed to complete
    29 Jun 2021, 10:35 BST

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast
Awards 1
Awarded value £120,0501 contract exc. VAT
Bids received 9
Contracts signed 1latest 25 Jun 2021
Awarded toValueDateStatus
TMI Systems Limited£120,050 †—Awarded

Contracts

Bid statistics published by the authority

BidsSMEVCSEValid bid range
9bids · 9 electronic · 9 from abroad0——

Contracting authority & participating public bodies

Denbighshire County Council

Contracting authorityCentral GovernmentRegional or local authorityGeneral public services Wynnstay Road, Ruthin, Wales, LL15 1YNContact email, phone Published organisation website ↗

Dispute resolution & review bodies

  • High CourtReview body LondonContact phone

Bidders & participating suppliers

1 commercial party on the notice
  • TMI SYSTEMS LTDAwarded supplier 13 Wareham Road, Bracknell, UK, RG129YTContact phone

Official documents & specifications (1)

Official links; attachments are not copied

Tender pack and attachments

  • Technical selection criteriatenderTechnical selection criteria