Pensions Administration Software

{
  "id": "060393-2026",
  "tag": [
    "planningUpdate"
  ],
  "date": "2026-06-26T14:18:24+01:00",
  "ocid": "ocds-h6vhtk-04fb0c",
  "buyer": {
    "id": "GB-PPON-PWMV-5634-ZZTL",
    "name": "Pension Protection Fund"
  },
  "tender": {
    "id": "CS0631",
    "lots": [
      {
        "id": "1",
        "status": "planning",
        "hasRenewal": true,
        "suitability": {
          "sme": true
        },
        "contractPeriod": {
          "endDate": "2039-03-31T23:59:59Z",
          "startDate": "2029-04-01T00:00:00+01:00",
          "maxExtentDate": "2044-03-31T23:59:59Z"
        }
      }
    ],
    "items": [
      {
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        "deliveryAddresses": [
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            "countryName": "United Kingdom"
          }
        ],
        "additionalClassifications": [
          {
            "id": "48000000",
            "scheme": "CPV",
            "description": "Software package and information systems"
          },
          {
            "id": "66523100",
            "scheme": "CPV",
            "description": "Pension fund administration services"
          }
        ]
      }
    ],
    "title": "Pensions Administration Software",
    "status": "planning",
    "amendments": [
      {
        "id": "060393-2026",
        "description": "UPDATE 26 June 2026\nDear Suppliers,\nFurther to our previous communication regarding the delay to the Pension Administration Software procurement, we wish to provide an update on the anticipated timetable.\nFollowing the wider programme review across strategic initiatives, the procurement is now expected to be paused for a prolonged period.\nAt this stage, the procurement will not progress before January 2028, with ITT publication due in April 2028. This reflects the need to align the project with revised organisational priorities resulting from the emergence of mandatory statutory projects requiring substantially the same resource.\nThe PPF has appropriate contractual provisions in place within the current service arrangement to ensure continuity of service during any implementation period in the event that a different service provider is appointed following the procurement.\nThese dates should be regarded as an estimate. We will continue to keep the market informed of any material developments or changes to this position via the publication of appropriate FTS notices.\nWe thank you for your continued interest and engagement to date.\nKind regards,\nPPF"
      }
    ],
    "legalBasis": {
      "id": "2023/54",
      "uri": "https://www.legislation.gov.uk/ukpga/2023/54/contents",
      "scheme": "UKPGA"
    },
    "description": "We are reviewing our pension administration software solution and wish to engage with the market to explore potential solutions. We want to understand what solutions may exist to meet our existing needs, as well as exploring enhancements that might be available to meet future needs.\nWe ultimately seek a solution which will streamline pension administration for our members and future members, enhance user experience, provide modern digital tools and capabilities, and ensure compliance with legislative and regulatory standards.\nAs of 31 March 2024, we administer the pensions for 432,496 of our members and payout approximately £1.2bn per year in member benefits.\nOur existing pensions administration contract expires 31 March 2029.\nAll details contained in this notice are our genuine best estimate but are subject to change.",
    "communication": {
      "futureNoticeDate": "2028-04-01T23:59:59+01:00"
    },
    "aboveThreshold": true,
    "mainProcurementCategory": "services"
  },
  "parties": [
    {
      "id": "GB-PPON-PWMV-5634-ZZTL",
      "name": "Pension Protection Fund",
      "roles": [
        "buyer"
      ],
      "address": {
        "region": "UKI62",
        "country": "GB",
        "locality": "Croydon",
        "postalCode": "CR0 2NA",
        "countryName": "United Kingdom",
        "streetAddress": "Renaissance,12 Dingwall Rd"
      },
      "details": {
        "url": "http://www.ppf.co.uk",
        "classifications": [
          {
            "id": "publicAuthoritySubCentralGovernment",
            "scheme": "UK_CA_TYPE",
            "description": "Public authority - sub-central government"
          }
        ]
      },
      "identifier": {
        "id": "PWMV-5634-ZZTL",
        "scheme": "GB-PPON"
      },
      "contactPoint": {
        "email": "commercialservices@ppf.co.uk"
      }
    }
  ],
  "language": "en",
  "planning": {
    "documents": [
      {
        "id": "060393-2026",
        "url": "https://www.find-tender.service.gov.uk/Notice/060393-2026",
        "format": "text/html",
        "noticeType": "UK2",
        "description": "Preliminary market engagement notice on Find a Tender",
        "documentType": "marketEngagementNotice",
        "datePublished": "2026-06-26T14:18:24+01:00"
      }
    ],
    "milestones": [
      {
        "id": "engagement",
        "type": "engagement",
        "status": "scheduled",
        "dueDate": "2028-03-31T23:59:59+01:00",
        "description": "UPDATE 26 June 2026\nDear Suppliers,\nFurther to our previous communication regarding the delay to the Pension Administration Software procurement, we wish to provide an update on the anticipated timetable.\nFollowing the wider programme review across strategic initiatives, the procurement is now expected to be paused for a prolonged period.\nAt this stage, the procurement will not progress before January 2028, with ITT publication due in April 2028. This reflects the need to align the project with revised organisational priorities resulting from the emergence of mandatory statutory projects requiring substantially the same resource.\nThe PPF has appropriate contractual provisions in place within the current service arrangement to ensure continuity of service during any implementation period in the event that a different service provider is appointed following the procurement.\nThese dates should be regarded as an estimate. We will continue to keep the market informed of any material developments or changes to this position via the publication of appropriate FTS notices.\nWe thank you for your continued interest and engagement to date.\nKind regards,\nPPF\nUPDATE 27 March 2026\nDear Suppliers,\nWe wish to inform you that the publication of the planned Pension Administration Software procurement will be delayed.\nThe original timetable anticipated publication in late March 2026. However, following the second Request for Information (RFI), we received a significant volume of supplier feedback, which we are currently reviewing in detail.\nIn addition, a programme-wide review is underway covering all strategic projects scheduled for delivery within the forthcoming 2026/27 Business Plan. This review is likely to result in revisions to the timelines for a number of projects, including this procurement.\nWe will provide a further update as soon as the revised timetable has been formally approved.\nKind regards\nPPF\n-----------------------------------------------------------------------------------------------------------------\nThis is not a call for competition.\nWe intend to conduct preliminary market engagement as follows:\nPhase One - April - June 2025\n•\tIssue Preliminary Market Engagement Notice and RFI Questionnaire\n•\tRequest demonstrations from interested suppliers\nPlease note we plan to draft our detailed requirements and contract terms between June 2025 and January 2026.\nPhase Two - Jan - Feb 2026\n•\tIssue draft contract and detailed requirements to interested suppliers for comment\nPhase Three - March - April 2026\n•\tDetermine route to market and potentially arrange further supplier discussions for detailed requirements feedback\nThis Preliminary Market Engagement process will be conducted on the PPFs eTendering portal at:  https://ppf.bravosolution.co.uk/web/login.html\nTo access the RFI Questionnaire, please register on our eTendering portal (if you haven't done so already), and follow the steps to pqq_54 - RFI Questionnaire - Pensions Software Solution Review (PSSR)."
      }
    ]
  },
  "initiationType": "tender"
}

{
  "id": "028447-2026",
  "tag": [
    "planningUpdate"
  ],
  "date": "2026-03-27T11:49:01Z",
  "ocid": "ocds-h6vhtk-04fb0c",
  "buyer": {
    "id": "GB-PPON-PWMV-5634-ZZTL",
    "name": "Pension Protection Fund"
  },
  "tender": {
    "id": "CS0631",
    "lots": [
      {
        "id": "1",
        "status": "planning",
        "hasRenewal": true,
        "suitability": {
          "sme": true
        },
        "contractPeriod": {
          "endDate": "2039-03-31T23:59:59Z",
          "startDate": "2027-04-01T00:00:00+01:00",
          "maxExtentDate": "2042-03-31T23:59:59Z"
        }
      }
    ],
    "items": [
      {
        "id": "1",
        "relatedLot": "1",
        "deliveryAddresses": [
          {
            "region": "UK",
            "country": "GB",
            "countryName": "United Kingdom"
          }
        ],
        "additionalClassifications": [
          {
            "id": "48000000",
            "scheme": "CPV",
            "description": "Software package and information systems"
          },
          {
            "id": "66523100",
            "scheme": "CPV",
            "description": "Pension fund administration services"
          }
        ]
      }
    ],
    "title": "Pensions Administration Software",
    "status": "planning",
    "amendments": [
      {
        "id": "028447-2026",
        "description": "Update to Engagement process description as follows:\nUPDATE 27 March 2026\nDear Suppliers,\nWe wish to inform you that the publication of the planned Pension Administration Software procurement will be delayed.\nThe original timetable anticipated publication in late March 2026. However, following the second Request for Information (RFI), we received a significant volume of supplier feedback, which we are currently reviewing in detail.\nIn addition, a programme-wide review is underway covering all strategic projects scheduled for delivery within the forthcoming 2026/27 Business Plan. This review is likely to result in revisions to the timelines for a number of projects, including this procurement.\nWe will provide a further update as soon as the revised timetable has been formally approved.\nKind regards\nPPF"
      }
    ],
    "legalBasis": {
      "id": "2023/54",
      "uri": "https://www.legislation.gov.uk/ukpga/2023/54/contents",
      "scheme": "UKPGA"
    },
    "description": "We are reviewing our pension administration software solution and wish to engage with the market to explore potential solutions. We want to understand what solutions may exist to meet our existing needs, as well as exploring enhancements that might be available to meet future needs.\nWe ultimately seek a solution which will streamline pension administration for our members and future members, enhance user experience, provide modern digital tools and capabilities, and ensure compliance with legislative and regulatory standards.\nAs of 31 March 2024, we administer the pensions for 432,496 of our members and payout approximately £1.2bn per year in member benefits.\nOur existing pensions administration contract expires 31 March 2029.\nAll details contained in this notice are our genuine best estimate but are subject to change.",
    "communication": {
      "futureNoticeDate": "2026-05-01T23:59:59+01:00"
    },
    "aboveThreshold": true,
    "mainProcurementCategory": "services"
  },
  "parties": [
    {
      "id": "GB-PPON-PWMV-5634-ZZTL",
      "name": "Pension Protection Fund",
      "roles": [
        "buyer"
      ],
      "address": {
        "region": "UKI62",
        "country": "GB",
        "locality": "Croydon",
        "postalCode": "CR0 2NA",
        "countryName": "United Kingdom",
        "streetAddress": "Renaissance,12 Dingwall Rd"
      },
      "details": {
        "url": "http://www.ppf.co.uk",
        "classifications": [
          {
            "id": "publicAuthoritySubCentralGovernment",
            "scheme": "UK_CA_TYPE",
            "description": "Public authority - sub-central government"
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      "identifier": {
        "id": "PWMV-5634-ZZTL",
        "scheme": "GB-PPON"
      },
      "contactPoint": {
        "email": "commercialservices@ppf.co.uk"
      }
    }
  ],
  "language": "en",
  "planning": {
    "documents": [
      {
        "id": "028447-2026",
        "url": "https://www.find-tender.service.gov.uk/Notice/028447-2026",
        "format": "text/html",
        "noticeType": "UK2",
        "description": "Preliminary market engagement notice on Find a Tender",
        "documentType": "marketEngagementNotice",
        "datePublished": "2026-03-27T11:49:01Z"
      }
    ],
    "milestones": [
      {
        "id": "engagement",
        "type": "engagement",
        "status": "scheduled",
        "dueDate": "2026-04-30T23:59:59+01:00",
        "description": "UPDATE 27 March 2026\nDear Suppliers,\nWe wish to inform you that the publication of the planned Pension Administration Software procurement will be delayed.\nThe original timetable anticipated publication in late March 2026. However, following the second Request for Information (RFI), we received a significant volume of supplier feedback, which we are currently reviewing in detail.\nIn addition, a programme-wide review is underway covering all strategic projects scheduled for delivery within the forthcoming 2026/27 Business Plan. This review is likely to result in revisions to the timelines for a number of projects, including this procurement.\nWe will provide a further update as soon as the revised timetable has been formally approved.\nKind regards\nPPF\n-----------------------------------------------------------------------------------------------------------------\nThis is not a call for competition.\nWe intend to conduct preliminary market engagement as follows:\nPhase One - April - June 2025\n•\tIssue Preliminary Market Engagement Notice and RFI Questionnaire\n•\tRequest demonstrations from interested suppliers\nPlease note we plan to draft our detailed requirements and contract terms between June 2025 and January 2026.\nPhase Two - Jan - Feb 2026\n•\tIssue draft contract and detailed requirements to interested suppliers for comment\nPhase Three - March - April 2026\n•\tDetermine route to market and potentially arrange further supplier discussions for detailed requirements feedback\nThis Preliminary Market Engagement process will be conducted on the PPFs eTendering portal at:  https://ppf.bravosolution.co.uk/web/login.html\nTo access the RFI Questionnaire, please register on our eTendering portal (if you haven't done so already), and follow the steps to pqq_54 - RFI Questionnaire - Pensions Software Solution Review (PSSR)."
      }
    ]
  },
  "initiationType": "tender"
}