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Pensions Administration Software

Pension fund administration services
West Midlands (UKG39)
Published value
Not published
Submission deadline Not published
Lots published1
Procurement Executive Summary
AI & Search Synopsis
Generated from official OCDS record
Tenderline Synopsis: Wolverhampton City Council the administering authority for West Midlands Pension Fund: "Pensions Administration Software". Published status: complete. Published value: Value not published. 1 published lot. Submission deadline not published. See the official notice for participation instructions.
Contracting AuthorityWolverhampton City Council the administering authority for West Midlands Pension FundScope & CategoriesNot publishedSubmission Window
complete
No deadline published
Submission GatewayDirect notice routeLegal Basis & RegimeStandard procurementEstimated Value (exc. VAT)Not published
Bidder Intelligence · Authority Profile: Wolverhampton City Council the administering authority for West Midlands Pension Fund
Market Analytics
View Authority Profile →
Derived from OCDS awards & bid statistics
Published history for Wolverhampton City Council the administering authority for West Midlands Pension Fund. These figures describe retained records, not a forecast of bids or a measure of buyer bias.
Average Price Reduction
Not availableInsufficient comparable data
Requires at least 5 comparable procedures
Competition Density
Not availableNo published reports
Bid counts are not published for this buyer
Supplier ConcentrationNo estimate
Insufficient attributable awardsNo concentration estimate available
Payment Terms
Check noticePublished terms
Payment obligations depend on the applicable regime and contract. Consult the official documents.
Coverage: 1 active published awards; 0 bid reports (which may be per lot). Supplier values exclude multi-supplier awards, frameworks and DPS, and use GBP only. They are published award values, not payments. Price reduction compares single-lot, single-award, single-supplier GBP procedures with explicitly non-framework/non-DPS status; increases remain in the average. Unpublished data stays unknown. Awarded suppliers are winners, not all bidders.
Procedure terms
Contracting AuthorityWolverhampton City Council the administering authority for West Midlands Pension Fund
Procedure methodNot published
Procurement categoryNot published
Statuscomplete
Framework / DPSNot published
CompetitionNot published
Above thresholdNot published
Legal basisNot published
Tender period startsNot published
Clarification deadlineNot published
Electronic submissionNot published
Submission languagesNot published
Published28 Feb 2022, 17:36 GMT
Last source update28 Feb 2022, 17:36 GMT
Recurring procurementNot published
ClassificationPension fund administration services
Delivery area
West Midlands (UKG39)
OCIDocds-h6vhtk-031bfc
What is being bought
The West Midlands Pension Fund is one of the UK's largest pension funds, managing and administering the pension interests of our members and scheme employers. The administrative back office requirements are delivered via the system.
What changed
From the official release history
  1. Status changed to complete
    28 Feb 2022, 17:36 GMT
  2. Official notice release published
    28 Feb 2022, 17:36 GMT
  3. Buyer information updated
    28 Feb 2022, 17:36 GMT
Lots and requirements (1)
Published by the contracting authority
  • Lot 1 · #1
    Individual lot title not published
    Status not published
    Published valueNot published
    The West Midlands Pension Fund is one of the UK's largest pension funds, managing and administering the pension interests of our members and scheme employers. The administrative back office requirements are delivered via the system. The Software system with support and maintain member pension fund details.
    Contract periodNot published
    EligibilityNot published
    Options / renewalNot published
Timeline
  1. Procedure published
    28 Feb 2022, 17:36 GMT
  2. Award active
    Not published · Not published
  3. Contract active
    Signed 28 Feb 2022, 00:00 GMT · £500,000
Commercial outcome and competition
Awards
Civica UK Limited
Not published · Not published · active
Contracts
Contract
£500,000 · signed 28 Feb 2022, 00:00 GMT · active
Bid statisticsNo aggregate bid statistics published
Buyer and organisations in this procedure

Wolverhampton City Council the administering authority for West Midlands Pension Fund

Contracting authority GB-FTS-45521
View buyer profile

  • Wolverhampton City Council the administering authority for West Midlands Pension Fund
    buyer

    Civic Centre, St Peters Square, Wolverhampton, UKG39, WV1 1RL
    john.thompson@wolverhampton.gov.uk
    +44 1902554503

  • Civica UK Limited
    supplier

    Southbank Central, 30 Stamford Street, London, UKG39, SE1 9LQ

  • Wolverhampton City Council
    reviewBody

    Wolverhampton
Documents (0)
Official links; attachments are not copied
No data
No linked documents are published
Related procedures (0)
No data
No related procedures published
Planning and rationale
Planning budgetNot published
No-engagement rationaleNot published
Procedure rationaleWolverhampton City Council, the administering authority for West Midlands Pension Fund (WCC) issued an invitation to tender for pensions administration software and services in 2021. Following evaluation bids were tied and the procurement for this service was discontinued. A revised invitation to tender was subsequently issued and after an extended clarification period the outcome was not settled until November 2021. As a result, the contract with the incumbent provider will shortly expire. The contract with the new provider has been executed, mobilisation has commenced, and the new system is due to go live from 1st April 2023. Due to the critical nature of the pensions administration system which supports the pensions of 330,000 members it is imperative that this system is maintained with the incumbent provider until the new system goes live next year. WCC has made enquiries with regard to utilising a call off contract from the Crown Commercial Service G Cloud Framework but was informed that due to the current system being on-premise it would not be a viable option to migrate to the cloud for what is such a short term requirement. Regulation 32(2)(b)(ii) of the Public Contracts Regulations 2015, provides that a contract may be awarded under the negotiated procedure without prior publication of a contract notice where the works, supplies or services can be supplied only by a particular economic operator because competition is absent for technical reasons. Given the technical nature of the system and the timescale required to implement a new system the incumbent provider is the only economic operator who can provide this service without which WCC cannot operate the pension fund. WCC believes there is no reasonable alternative or substitute available and the absence of competition is not the result of an artificial narrowing down of the parameters of the procurement. The contract is awarded for the shortest period available to allow the new provider time to implement their new system. A 10 day standstill period period will now commence which will expire on the at midday on the 11th March, following this WCC will award a contract to the current incumbent supplier for a 12 month period