Official UK procurement notice
Pensions Administration Services · UK public procurement notice
Authority: Gloucestershire County Council- (Local council)
What is being bought
Published requirement descriptionProvision of Pension Administration Services. The Authority intends to award a contract following completion of a Below Threshold Open Competition (Light Touch).
CPV: Government employee pension schemes
The lotProcurement structure
single lot · value publishedLot #1AwardedRenewalPublished value£325,000
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Published award criteria (3)
- Quality
- Social Value
- Price
- Price carries 30 of 100 points: a 10% discount moves about 3 points. The method statement decides this lot, not the discount.
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.
Procedure terms & legal framework
From the official record- Procedure method
- Below threshold - open competition
- Legal basis
- UKPGA · 2023/54 Procurement Act 2023
- Procurement category
- Services
- Notice status
- Awarded
- Procurement threshold
- Below threshold
- Regulatory regime
- Light touch regime
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Competitive procedure
- GPA / WTO covered
- Unspecified in notice
- Recurring procurement
- Unspecified in notice
- First published
- 5 Jun 2025, 14:26 BST
- Last source update
- 15 Sept 2026, 17:00 BST
- Authority reference
DN776929- FTS notice number
2025/S 000-066022- Latest notice
- Contract award notice (UK6)
- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-0543b6Find a Tender
How it was run
Official notice- Submission deadline
- 3 Dec 2025, 12:00 GMT
- Clarification deadline
- 19 Nov 2025, 23:59 GMT
- Submission channel
- Official e-sourcing portal
- Electronic submission
- Allowed
Submissions of tender will be electronically via the council's procurement portal -
www.supplyingthesouthwest.org.uk ↗
(www.supplyingthesouthwest.org.uk ↗).
Submissions outside this portal will not be accepted and deemed invalid.
Timeline
5 Jun 2025 → 1 Apr 2027 · 8 dates- Planning notice published5 Jun 2025, 14:26 BST
- Market engagement1 Jul 2025, 23:59 BST
The purpose of the MIS is to:
a) Engage with interested parties to explore the current capacity and capability of the market to meet the Pension administration requirements of GFRS
The objectives of this MIS are to:
a) Confirm available capability and capacity to meet the needs of GFRS.
b) Determine potential pricing structures and implementation timescales.
c) Identify providers who can offer additional and advantageous solutions in areas of the service to offer longer term effectiveness and efficiency savings.
d) Identify providers currently working with UK Fire and Rescue Services, or other public sector bodies, delivering a successful solution and proven track record.
e) Identify the availability of Framework contracts
Questions
Please provide information relating to all requirement areas.
Q1. Describe the solution(s) you can offer GFRS based on the above requirements, detailed in section 3.2.
Q2. Describe the solution(s) you can offer GFRS based on Section 4 and Section 5.
Q3 Detail which UK Fire and Rescue Services or public sector organisations you currently work with
Q4 What is the estimated one-off cost of implementing your solution(s) (ex VAT)? Please provide costings and any discounts for multiple length contracts e.g. 3, 4, 5 years.
Q5 Detail an estimated timeframe and approach for your solution(s) - to include planning, implementation, data transfer, lead in times and go live.
Q6 Are you an awarded supplier on any public sector procurement frameworks/ Dynamic Purchasing Systems or Dynamic Markets. Please details organisation name, framework name and number and applicable lot
Q7 What capacity would you have to take on new business in the light of the current issues within the pensions industry
In addition to the above questions please provide any further supporting information that you feel would be beneficial
Timeline
Date Activity
4th June 2025 MIS Publication
24th June 2025 Deadline for any clarification questions
1st July 2025 12noon Deadline for any MIS submission
W/C 14th July 2025 Confirm next steps to MIS respondents
- Next notice expected5 Aug 2025, 23:59 BST
- Tender notice published375 days ago16 Oct 2025, 15:52 BST
- Clarification questions by340 days ago19 Nov 2025, 23:59 GMT
- Submission deadline327 days ago3 Dec 2025, 12:00 GMT
- Latest notice published41 days ago15 Sept 2026, 17:00 BST
- Today26 Oct 2026
- Contract startsin 157 days1 Apr 2027, 00:00 BST
Notice history
9 events · 3 releases on Find a Tender · since 5 Jun 2025- Preliminary market engagement notice published5 Jun 2025, 14:26 BSTUK2
- Tender notice published16 Oct 2025, 15:52 BSTUK4
- Published value updated to £325,00016 Oct 2025, 15:52 BSTwas £360,000
- Status changed to active16 Oct 2025, 15:52 BST
- Procurement method changed16 Oct 2025, 15:52 BST
- Deadline published: 3 Dec 2025, 12:00 GMT16 Oct 2025, 15:52 BST
- Contract award notice published15 Sept 2026, 17:00 BSTUK6
- Status changed to complete15 Sept 2026, 17:00 BST
- Contract signature expected25 Sept 2026, 23:59 BSTscheduled
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecast| Awarded to | Value | Date | Status |
|---|---|---|---|
| XPS PENSIONS GROUP PLC1 Apr 2027 – 31 Mar 2030 · up to 31 Mar 2032Extensions: The contract includes two optional 12-month extension periods exercisable at the Authority's discretion. Extensions may be awarded subject to satisfactory contractor performance and ongoing service requirements. | £374,000 | 14 Sept 2026 | Awarded |
Bid statistics published by the authority
| Bids | SME | VCSE | Valid bid range |
|---|---|---|---|
| 2final-stage tenders | 0 | 0 | — |
Contracting authority & participating public bodies
Bidders & participating suppliers
1 commercial party on the notice- XPS PENSIONS GROUP PLCAwarded supplier
Official documents & specifications (4)
Official links; attachments are not copiedTender pack and attachments
- Bidding documents and specificationsSubmissions of tender will be electronically via the council's procurement portal. Submissions outside this portal will not be accepted and deemed invalid
Notices published for this procedure
- Contract award notice Contract award notice on Find a Tender
- Tender notice Tender notice on Find a Tender
- Preliminary market engagement notice Preliminary market engagement notice on Find a Tender