Official UK procurement notice
Penrose Learning Trust - Grounds Maintenance Services Tender
Authority: Penrose Learning Trust (Public body)·On behalf of: CORE Education Trust
What is being bought
Published requirement descriptionPenrose Learning Trust is a group of Schools that firmly subscribes to their mission of excellence through collaboration to provide the best possible outcomes for all learners.
Schools that work within the Trust have a culture of sharing best practice, supporting each other when times are tough and allowing staff to use their skills and talents across the Trust to not only raise the bar but to develop Staff to use their talents to help others succeed.
The Trust are seeking Grounds Maintenance service providers to tender for the provision of all grounds maintenance services presently delivered within all Schools, which currently includes maintenance of grassed areas, sports pitch marking and maintenance of shrub and plant borders.
The contract will be for three years in duration, with the option to extend for a further one period of up to two years and with a commencement date of 01 August 2026.
Full details will be included in the Invitation to Tender.
It is not considered that TUPE regulations will apply to this contract.
- How the procedure runs: This procurement will be a multi-stage tender process. The PSQ will be followed by an initial shortlisting, with successful suppliers invited to the next stage of the process. The ITT will follow, with a second shortlisting and the top scoring bidders will be invited to the presentation stage.
CPV: Grounds maintenance services
The lotProcurement structure
single lot · value publishedLot #1AwardedRenewalPublished value£268,950
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Published sub-criteria (2)
- Operational Response: 85%
- Financial Response: 15%
Published award criteria (2)
- Financial Response
- Operational Response
- Price carries 15 of 100 points: a 10% discount moves about 1.5 points. The method statement decides this lot, not the discount.
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.
Procedure terms & legal framework
From the official record- Procedure method
- Competitive flexible procedure
- Legal basis
- UKPGA · 2023/54 Procurement Act 2023
- Procurement category
- Services
- Notice status
- Awarded
- Procurement threshold
- Above threshold (FTS publication)
- Regulatory regime
- Standard
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Competitive procedure
- GPA / WTO covered
- Yes (GPA, CPTPP)
- Recurring procurement
- Unspecified in notice
- First published
- 18 Dec 2025, 10:05 GMT
- Last source update
- 3 Jul 2026, 14:06 BST
- Award evaluation window
- Submission end – 1 Jun 2026
- FTS notice number
2025/S 000-084179- Latest notice
- Contract details notice (UK7)
- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-05f8a4Find a Tender
- How it runs
This procurement will be a multi-stage tender process. The PSQ will be followed by an initial shortlisting, with successful suppliers invited to the next stage of the process. The ITT will follow, with a second shortlisting and the top scoring bidders will be invited to the presentation stage.
How it was run
Official notice- Requests to participate (first stage)
- 16 Jan 2026, 12:00 GMT
- Submission deadline
- 16 Jan 2026, 12:00 GMT
- Clarification deadline
- 16 Jan 2026, 12:00 GMT
- Submission channel
- Official e-sourcing portal
- Electronic submission
- Allowed
- Accepted languages
- en
Timeline
18 Dec 2025 → 1 Aug 2026 · 8 dates- Tender notice published306 days ago18 Dec 2025, 10:05 GMT
- Clarification questions by277 days ago16 Jan 2026, 12:00 GMT
- Submission deadline277 days ago16 Jan 2026, 12:00 GMT
- Award decision expected by141 days ago1 Jun 2026, 23:59 BST
- Assessment summaries sent126 days ago17 Jun 2026, 00:00 BST
- Standstill ends116 days ago26 Jun 2026, 23:59 BST
- Latest notice published109 days ago3 Jul 2026, 14:06 BST
- Contract starts81 days ago1 Aug 2026, 00:00 BST
Notice history
5 events · 3 releases on Find a Tender · since 18 Dec 2025- Tender notice published18 Dec 2025, 10:05 GMTUK4
- Contract award notice published17 Jun 2026, 11:04 BSTUK6
- Status changed to complete17 Jun 2026, 11:04 BST
- Contract details notice published3 Jul 2026, 14:06 BSTUK7
- Contract signature expected3 Jul 2026, 23:59 BSTscheduled
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecast| Awarded to | Value | Date | Status |
|---|---|---|---|
| PGSD LimitedSME1 Aug 2026 – 31 Jul 2029 · up to 31 Jul 2031Extensions: In agreement with the client an option to extend for a further one period of up to two years. | £268,950 | 17 Jun 2026 | Awarded |
Contracts
Contract 1 · PGSD LimitedSME
- Signed
- 3 Jul 2026
- Value
- £268,950
- Period
- 1 Aug 2026 – 31 Jul 2029 · up to 31 Jul 2031 with extensions
- Status
- active
- Extensions
- In agreement with the client an option to extend for a further one period of up to two years.
Bid statistics published by the authority
| Bids | SME | VCSE | Valid bid range |
|---|---|---|---|
| 3final-stage tenders | 2 | 0 | — |
Contracting authority & participating public bodies
3 public bodies on the noticeOther public bodies
- CORE Education TrustBeneficiary authority
- Invictus Partnership LimitedProcuring entityProcurement Consultancy
Bidders & participating suppliers
1 commercial party on the notice- PGSD LtdAwarded supplier
Official documents & specifications (3)
Official links; attachments are not copiedNotices published for this procedure
- Contract details notice Contract details notice on Find a Tender
- Contract award notice Contract award notice on Find a Tender
- Tender notice Tender notice on Find a Tender