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Official procurement procedure

Payroll and HR System

No classification published
Location not published
Published value
Not published
Submission deadline Not published
Lots published1
Procurement Executive Summary
AI & Search Synopsis
Generated from official OCDS record
Tenderline Synopsis: Maidstone Borough Council: "Payroll and HR System". Published status: complete. Published value: Value not published. 1 published lot. Submission deadline not published. See the official notice for participation instructions.
Contracting AuthorityMaidstone Borough CouncilScope & CategoriesNot publishedSubmission Window
complete
No deadline published
Submission GatewayDirect notice routeLegal Basis & RegimeStandard procurementEstimated Value (exc. VAT)Not published
Bidder Intelligence · Authority Profile: Maidstone Borough Council
Market Analytics
View Authority Profile →
Derived from OCDS awards & bid statistics
Published history for Maidstone Borough Council. These figures describe retained records, not a forecast of bids or a measure of buyer bias.
Published-to-award variance
Not availableInsufficient comparable data
Requires at least 5 comparable procedures
Competition Density
5.1Bids / Report
15.8% of reports have one bid
Supplier ConcentrationModerate Concentration
Eibe Play LtdTop vendor: 43.2% of attributable value
Payment Terms
Check noticePublished terms
Payment obligations depend on the applicable regime and contract. Consult the official documents.
Coverage: 21 active published awards; 19 bid reports (which may be per lot). Supplier values exclude multi-supplier awards, frameworks and DPS, and use GBP only. They are published award values, not payments. Published-to-award variance compares single-lot, single-award, single-supplier GBP procedures with explicitly non-framework/non-DPS status; increases remain in the average. Unpublished data stays unknown. Awarded suppliers are winners, not all bidders.
Historical Awarded Suppliers With This Authority:
Supplier NameHistoric AwardsAttributable GBP Value
Eibe Play Ltd1 win£600,000
The Involve Foundation1 win£135,864
Tetra Tech Limited1 win£135,000
Academy Consulting1 win£105,000
PUBLIC ART MATTERS LTD1 win£100,000
Procedure terms
Contracting AuthorityMaidstone Borough Council
Procedure methodNot published
Procurement categoryNot published
Statuscomplete
Framework / DPSNot published
CompetitionNot published
Above thresholdNot published
Legal basisNot published
Tender period startsNot published
Clarification deadlineNot published
Electronic submissionNot published
Submission languagesNot published
Published15 Jul 2025, 12:47 BST
Last source update15 Jul 2025, 12:47 BST
Recurring procurementNot published
ClassificationNot published
Delivery areaLocation not published
OCIDocds-h6vhtk-055f5b
What is being bought
Contract for a Payroll and HR System.
What changed
From the official release history
  1. Status changed to complete
    15 Jul 2025, 12:47 BST
  2. Official notice release published
    15 Jul 2025, 12:47 BST
  3. Buyer information updated
    15 Jul 2025, 12:47 BST
Lots and requirements (1)
Published by the contracting authority
  • Lot 1 · #1
    Individual lot title not published
    complete
    Published valueNot published
    The source published no individual title or description for this lot.
    Contract periodNot published
    EligibilityNot published
    Options / renewalNot published
Timeline
  1. Procedure published
    15 Jul 2025, 12:47 BST
  2. Award pending
    Not published · £356,361
Commercial outcome and competition
Awards
MHR INTERNATIONAL UK LIMITED
£356,361 · Not published · pending
ContractsNo contract published
Bid statisticsNo aggregate bid statistics published
Buyer and organisations in this procedure

Maidstone Borough Council

Contracting authority GB-PPON-PGRT-5366-CGWY
View buyer profile

  • Maidstone Borough Council
    buyer

    GB-PPON: PGRT-5366-CGWY
    Maidstone House, King Street, Maidstone, UKJ45, ME15 6JQ, GB
    procurement@tunbridgewells.gov.uk

  • MHR INTERNATIONAL UK LIMITED
    supplier

    GB-COH: 01852206 · GB-PPON: PLVH-3271-VZNN
    MHR Campus, Mere Way, Nottingham, UKF16, NG11 6JS, GB
    bidteam@mhrglobal.com
Award and contract changes
Documents (1)
Official links; attachments are not copied

  • Not published

    tender
    conflictOfInterest
Related procedures (0)
No data
No related procedures published
Planning and rationale
Planning budgetNot published
No-engagement rationaleNot published
Procedure rationaleAs the council undergoes Local Government reorganisation over the coming years, maintaining continuity and stability in critical services such as payroll is essential. To ensure the continued effectiveness of the current payroll service and avoid these challenges, agreement is sought to extend the existing relationship with MHR and enter into a new five-year contract term. Consideration also needs to be given to the development time and cost that has gone into the system which has enabled the councils to automate a significant number of processes; this would be lost if there was a move to a new system. Furthermore, the ongoing Local Government Reorganisation changes may necessitate regular access to system-generated reports and data. If the new HR/payroll system does not match the capability of the current system in terms of accuracy and reporting functionality, it could hinder the ability to manage these changes effectively. The option to renew the contract with MHR for a further five years enables the Council to gain certainty about its costs going forward and ensures a robust contractual position for future developments in terms of reorganisation.