Official UK procurement notice
Pathology Courier Service · UK public procurement notice
Authority: Imperial College Healthcare NHS Trust (Central government)
Sectors: Postal and telecommunications services (64) Delivery: Delivery location not published
Published estimate£20,000,000≈ £4.0m / year · £24,000,000 inc. VAT
Submissions closed 14 Apr 2025
Contract term 5 yrsends 21 Aug 2030 · up to 21 Aug 2035 with extensions · starts 22 Aug 2025
What is being bought
Published requirement descriptionNorth West London Pathology (NWLP) is an NHS organisation jointly owned by and serving the following NHS trusts:
- Imperial College Healthcare NHS Trust
- Chelsea and Westminster Hospital NHS Foundation Trust
- The Hillingdon Hospitals NHS Foundation trust. NWLP provides pathology services at seven hospital sites, supports 280 GP practices and undertakes in excess of 35 million pathology tests each year. This NHS partnership has created a reliable and sustainable service that delivers outstanding quality to users and patients alike. Our innovative approach allows us to better manage demand, standardise operations, improve value for money and make use of new technology. Through partnership, NWLP seeks a forward-thinking logistics provider committed to supporting our mission of delivering sustainable pathology services, with a shared focus on excellence, sustainability, transparency, continuous improvement and resilience. Our organisation requires a comprehensive logistics solution that ensures the efficient, reliable, and seamless movement of goods and services across various locations. We can break this requirement into five key pillars: 1. Transportation Fleet: A dedicated fleet of vehicles that are well-maintained and capable of handling our specific goods, ensuring timely and safe deliveries. The fleet must be a mix of types to support our different requirements and meet key sustainability goals. 2. Tracking and Monitoring: Advanced tracking systems that provide real-time updates on the location and status of goods, ensuring transparency and accountability throughout the supply chain. 3. Warehousing and Inventory Management: Strategic warehousing solutions to optimise storage, streamline inventory management, and facilitate quick dispatches. 4. Integration with Operations: Seamless integration with our existing operational processes to ensure smooth workflows, minimising disruptions, enhancing overall efficiency and supporting business continuity events. 5. Scalability and Flexibility: A scalable solution that can adapt to varying volumes and demands, with the flexibility to expand or adjust as needed to support business growth and dynamic market conditions.
- The authority expects to re-tender this requirement around 17 Jul 2025, 23:59 BST.
CPV: Courier services
The lotProcurement structure
single lot · value publishedLot #1RenewalPublished value£20,000,000
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
How bids were scored
Published sub-criteria (2)
- Quality: 55%
- cost: 45%
Published award criteria (2)
- cost: this is included in the procurement documentation
- Quality: Please see procurement documentation
What this means for your bid
- Price carries 45 of 100 points: a 10% discount moves about 4.5 points. Quality carries 55 of 100: the paper moves it further than the discount.
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.
Procedure terms & legal framework
From the official record- Procedure method
- Open procedure
- Legal basis
- UKPGA · 2023/54 Procurement Act 2023
- Procurement category
- Services
- Notice status
- Closed
- Procurement threshold
- Above threshold (FTS publication)
- Regulatory regime
- Standard
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Competitive procedure
- GPA / WTO covered
- Unspecified in notice
- Recurring procurement
- Yes · next expected 17 Jul 2025
- First published
- 14 Mar 2025, 15:37 GMT
- Last source update
- 14 Mar 2025, 15:37 GMT
- Award evaluation window
- Submission end – 17 Jul 2025
- FTS notice number
2025/S 000-009496- Latest notice
- Tender notice (UK4)
- Classification (CPV)
- Delivery area
- Not published
- Official registry OCID
ocds-h6vhtk-04ed6fFind a Tender- Contract terms summary
30 Days
How it was run
Official noticeRun through: Atamis legacy domain (health-family.force.com) · Who buys & how to bid on Atamis
Access & registration note: Legacy Salesforce domain still used in notices — use the current Atamis portal · this portal address is a legacy domain; the operator has migrated
- Submission deadline
- 14 Apr 2025, 12:00 BST
- Clarification deadline
- 2 Apr 2025, 12:00 BST
- Submission channel
- Official e-sourcing portal
- Electronic submission
- Allowed
- Accepted languages
- en
Detailed submission instructions & authority contactsFrom official release
Timeline
14 Mar 2025 → 22 Aug 2025 · 5 dates- Tender notice published14 Mar 2025, 15:37 GMT
- Clarification questions by2 Apr 2025, 12:00 BST
- Submission deadline14 Apr 2025, 12:00 BST
- Award decision expected by17 Jul 2025, 23:59 BST
- Contract starts22 Aug 2025, 00:00 BST
Notice history
1 event · 1 release on Find a Tender- Tender notice published14 Mar 2025, 15:37 GMTUK4
Contracting authority & participating public bodies
Official documents & specifications (1)
Official links; attachments are not copiedNotices published for this procedure
- Tender notice Tender notice on Find a Tender