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Find a TenderAwardedContract details notice
Published 4 Apr 2025, 12:02 BST

Official UK procurement notice

Patent Lawyer Service · UK public procurement notice

Official notice

Authority: Cardiff University (Education)

ServicesBelow threshold - open competitionBelow thresholdSME suitable
Sectors: Business Services & Consultancy (79) Delivery: Wales (UKL22)
Published estimate£125,000≈ £63k / year · £150,000 inc. VAT56.9% below published estimate
Submissions closed 6 May 2025awarded 17 Jul 2025
Awarded to Symbiosis
Contract term 2 yrsends 31 Jul 2027 · up to 31 Jul 2029 with extensions · starts 1 Aug 2025

What is being bought

Published requirement description

A single supplier is required to manage UC3’s patent portfolio relating to official fees worldwide for maintenance and renewals

CPV: Legal services

The lotProcurement structure

single lot · value published
Lot #1AwardedRenewal 2 yrsSMEPublished value£125,000
Contract period: 1 Aug 2025 – 31 Jul 2027 (2 yrs) · up to 31 Jul 2029 with extensionsValue: £125,000 exc. VAT · £150,000 inc. VAT
Delivery: WalesEligibility: SME eligible
Extensions: At University's discretion there are two 12 month extensions included within the term.
79100000 Legal services

What it takes to win
i

How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
How bids were scored
Quality: 50%Price: 50%
Published sub-criteria (3)
  • Quality: 40%
  • Responsible Procurement: 10%
  • Price: 50%
Published award criteria (3)
  • Quality
  • Responsible Procurement
  • Price
What this means for your bid
  • Price carries 50 of 100 points: a 10% discount moves about 5 points. This one is won on the number: sharpen the price before polishing the prose.

Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.

Procedure terms & legal framework

From the official record
Procedure method
Below threshold - open competition
Legal basis
UKPGA · 2023/54 Procurement Act 2023
Procurement category
Services
Notice status
Awarded
Procurement threshold
Below threshold
Regulatory regime
Standard
Commercial structure
Stand-alone contract (no framework)
Competition type
Competitive procedure
GPA / WTO covered
Unspecified in notice
Recurring procurement
Unspecified in notice
First published
4 Apr 2025, 12:02 BST
Last source update
22 Jul 2025, 14:15 BST
Authority reference
CU.1252.SF
FTS notice number
2025/S 000-013048
Latest notice
Contract details notice (UK7)
Classification (CPV)
Legal services
Delivery area
Wales (UKL22)
Official registry OCID
ocds-h6vhtk-04fd39 Find a Tender

How it was run

Official notice
Run through: In-tend · Who buys & how to bid on In-tend
Supplier login requiredElectronic submission allowed
Access & registration note: Free · one account per buying organisation's portal · reCAPTCHA on signup
Submission deadline
6 May 2025, 12:00 BST
Clarification deadline
29 Apr 2025, 12:00 BST
Submission channel
Official e-sourcing portal
Electronic submission
Allowed
Detailed submission instructions & authority contactsFrom official release

in-tendhost.co.uk/cardiffuniversity/as… ↗

Timeline

4 Apr 2025 → 1 Aug 2025 · 5 dates
  1. Tender notice published
    4 Apr 2025, 12:02 BST
  2. Clarification questions by
    29 Apr 2025, 12:00 BST
  3. Submission deadline
    6 May 2025, 12:00 BST
  4. Latest notice published
    22 Jul 2025, 14:15 BST
  5. Contract starts
    1 Aug 2025, 00:00 BST

Notice history

3 events · 2 releases on Find a Tender · since 4 Apr 2025
  1. Tender notice published
    4 Apr 2025, 12:02 BST
    UK4
  2. Contract details notice published
    22 Jul 2025, 14:15 BST
    UK7
  3. Status changed to complete
    22 Jul 2025, 14:15 BST

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast
Awards 1
Awarded value £53,8651 contract exc. VAT
Contracts signed 1latest 17 Jul 2025
Awarded toValueDateStatus
SymbiosisSME——Awarded

Contracts

  • Patents Renewal Service · SymbiosisSME

    Signed
    17 Jul 2025
    Value
    £53,865
    Period
    1 Aug 2025 – 31 Jul 2027 · up to 31 Jul 2029 with extensions
    Status
    active
    Extensions
    Two x 12 month extensions

Contracting authority & participating public bodies

Cardiff University

Contracting authorityPublic undertakingWelsh devolved regulations apply GB-PPON: PHVT-4343-HWYR Procurement Services, Cardiff, Wales, CF24 4HQContact name, email, phone

Bidders & participating suppliers

1 commercial party on the notice
  • SymbiosisAwarded supplierGB-PPON: PBRZ-9318-DBXJ One Eleven Edmund Street, Birmingham, West Midlands, B3 2HJContact email

Official documents & specifications (2)

Official links; attachments are not copied

Notices published for this procedure

  • Contract details notice contractContract details noticeUK7Contract details notice on Find a Tender
  • Tender notice tenderTender noticeUK4Tender notice on Find a Tender