Official UK procurement notice
Parts & Lubricants for Vehicles and Plant Machinery
Authority: Ubico Ltd (Public body)
Re-procurement plannedHire of Vehicles and Plant/Machinery
What is being bought8 lots · detail below
Published requirement descriptionUbico Ltd is a local authority–owned environmental services company operating across Gloucestershire and West Oxfordshire, delivering a wide range of services including waste and recycling collections, street cleansing, grounds and garden maintenance, building and facilities support, fleet services, and other operational activities.
To maintain a diverse fleet of vehicles and plant machinery, ranging from refuse collection vehicles and sweepers to light commercial vans, agricultural equipment, and specialist plant. Ubico requires a reliable and cost‐effective supply of high‐quality parts and lubricants. Ensuring consistent availability of these items is essential to maintaining fleet performance, supporting operational efficiency, minimising downtime, and meeting statutory compliance and safety standards. This tender seeks to appoint suppliers capable of providing robust, responsive, and value‐driven solutions that align with Ubico’s service demands and commitment to operational excellence.
CPV: Greases and lubricants · Grounds-maintenance equipment · Internal-combustion engines for motor vehicles and motorcycles · Lubricants · Parts and accessories for vehicles and their engines · Parts of forestry machinery · Parts of other vehicles · Parts of trailers, semi-trailers and other vehicles
How this framework works
From the published notice- Type
- Closed framework
- Call-offs
- call-offs may be awarded directly or by further competition
- Bids received
- 4 bids on the busiest of 8 lots · 2 suppliers appointed
- Framework period
- 4 yrs · up to 4 yrs 9 mo from 1 Oct 2026
Published description of the framework
See ITT document for further details.
Pricing shall be submitted by bidders, contracts shall be awarded based on MAT.
Lots and requirements (8)Procurement structure
8 lots · all with a published value · same evaluation weights on every lotLot #1Dennis EagleAwardedRenewalPublished value£2,400,000
The source published no individual description for this lot.
Lot #2DafAwardedPublished value£1,200,000
The source published no individual description for this lot.
Lot #3IsuzuAwardedPublished value£280,000
The source published no individual description for this lot.
Lot #4Citroen Lot 4b – Peugeot Lot 4c – Iveco Lot 4d – Nissan Lot 4e – Vauxhall Lot 4f – Ford Lot 4g – Renault Lot 4h – Toyota Lot 4i – Fiat Lot 4j – MercedesAwardedPublished value£140,000
The source published no individual description for this lot.
Lot #5LubricationAwardedPublished value£960,000
The source published no individual description for this lot.
Lot #6Miscellaneous PartsAwardedPublished value£16,000
The source published no individual description for this lot.
Lot #7Plant Machinery & Equipment - parts for plant and grounds equipmentAwardedPublished value£200,000
The source published no individual description for this lot.
Lot #8Terberg PartsAwardedPublished value£360,000
The source published no individual description for this lot.
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Published award criteria (2)
- PRICE
- QUALITY
- Price carries 30 of 100 points: a 10% discount moves about 3 points. The method statement decides this lot, not the discount.
- “Parts & Lubricants for Vehicles and Plant Machinery” is a framework: the contest is a place on its panel, not a single contract: call-offs may be direct or by further competition.
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.
Procedure terms & legal framework
From the official record- Procedure method
- Open procedure
- Legal basis
- UKPGA · 2023/54 Procurement Act 2023
- Procurement category
- Goods
- Notice status
- Awarded
- Procurement threshold
- Above threshold (FTS publication)
- Regulatory regime
- Standard
- Commercial structure
- Framework agreement
- Who may use this agreement
- Not stated in the notice; call-off rights may be limited to the establishing authority
- Competition type
- Competitive procedure
- GPA / WTO covered
- Unspecified in notice
- Recurring procurement
- Unspecified in notice
- First published
- 12 Feb 2026, 14:05 GMT
- Last source update
- 16 Sept 2026, 10:59 BST
- Award evaluation window
- Submission end – 3 Aug 2026
- FTS notice number
2026/S 000-041548- Latest notice
- Contract details notice (UK7)
- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-064f25Find a Tender
How it was run
Official notice- Appointment period ends
- 1 Jun 2026, 12:00 BST
- Clarification deadline
- 22 May 2026, 12:00 BST
- Submission channel
- Official e-sourcing portal
- Electronic submission
- Allowed
- Accepted languages
- en
www.delta-esourcing.comfor ↗ more information about this opportunity, please visit the Delta portal at: www.delta-esourcing.com/tenders/UK-Cheltenha… ↗
To respond to this opportunity, please click here: www.delta-esourcing.com/respond/2Y63C47967 ↗
If you experience any technical difficulties from accessing the above url, then please contact the Delta eSourcing Helpdesk on call 0800 923 9236 or email [email protected].
Timeline
12 Feb 2026 → 1 Oct 2026 · 10 dates- Planning notice published255 days ago12 Feb 2026, 14:05 GMT
- Market engagement208 days ago31 Mar 2026, 23:59 BST
We are conducting a Preliminary Market Engagement (PME) exercise in line with the Procurement Act 2023 to help shape our upcoming tender for the supply of parts and lubricants for vehicles and plant machinery. This engagement allows us to understand market capabilities, gather feedback on our requirements, and explore opportunities for innovation and social value.
Your responses will inform the final specification and commercial approach, ensuring the procurement is fair, competitive, and delivers best value.
Participation in this exercise does not form part of any evaluation and will not give any supplier an unfair advantage in the future tender.
To take part in this PME, please complete the Microsoft Forms questionnaire provided below. The form is straightforward to use, simply follow the on‑screen prompts and answer each section as fully as possible so we can capture meaningful and comparable feedback.
- Tender notice published172 days ago6 May 2026, 14:59 BST
- Clarification questions by157 days ago22 May 2026, 12:00 BST
- Admission / appointment period ends147 days ago · period end, not a bid countdown1 Jun 2026, 12:00 BST
- Assessment summaries sent88 days ago30 Jul 2026, 00:00 BST
- Award decision expected by83 days ago3 Aug 2026, 23:59 BST
- Standstill ends75 days ago11 Aug 2026, 23:59 BST
- Latest notice published40 days ago16 Sept 2026, 10:59 BST
- Contract starts25 days ago1 Oct 2026, 00:00 BST
Notice history
11 events · 5 releases on Find a Tender · since 12 Feb 2026- Preliminary market engagement notice published12 Feb 2026, 14:05 GMTUK2
- Tender notice published6 May 2026, 14:59 BSTUK4
- Published value updated to £5,556,0006 May 2026, 14:59 BSTwas £4,500,000
- Status changed to active6 May 2026, 14:59 BST
- Procurement method changed6 May 2026, 14:59 BST
- Deadline published: 1 Jun 2026, 12:00 BST6 May 2026, 14:59 BST
- Tender notice published7 May 2026, 17:01 BSTUK4
- Contract award notice published30 Jul 2026, 10:04 BSTUK6
- Status changed to complete30 Jul 2026, 10:04 BST
- Contract signature expected17 Aug 2026, 23:59 BSTscheduled
- Contract details notice published16 Sept 2026, 10:59 BSTUK7
Routine re-releases (5)
- 2026-05: 1 release · 6 May 2026
- 2026-02: 1 release · 12 Feb 2026
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecastContracts
Contract 1 · Alliance Automotive UK CV LtdSME, Picksons PlcSME
- Signed
- 16 Sept 2026
- Value
- £2,400,000
- Period
- 1 Oct 2026 – 30 Sept 2030
- Status
- active
Contract 2 · Picksons PlcSME
- Signed
- 16 Sept 2026
- Value
- £1,200,000
- Period
- 1 Oct 2026 – 30 Sept 2030
- Status
- active
Contract 3 · Alliance Automotive UK CV LtdSME
- Signed
- 16 Sept 2026
- Value
- £280,000
- Period
- 1 Oct 2026 – 30 Sept 2030
- Status
- active
Contract 4 · Alliance Automotive UK CV LtdSME
- Signed
- 16 Sept 2026
- Value
- £140,000
- Period
- 1 Oct 2026 – 30 Sept 2030
- Status
- active
Contract 5 · Alliance Automotive UK CV LtdSME
- Signed
- 16 Sept 2026
- Value
- £960,000
- Period
- 1 Oct 2026 – 30 Sept 2030
- Status
- active
Contract 6 · Alliance Automotive UK CV LtdSME
- Signed
- 16 Sept 2026
- Value
- £16,000
- Period
- 1 Oct 2026 – 30 Sept 2030
- Status
- active
Contract 7 · Alliance Automotive UK CV LtdSME
- Signed
- 16 Sept 2026
- Value
- £200,000
- Period
- 1 Oct 2026 – 30 Sept 2030
- Status
- active
Contract 8 · Alliance Automotive UK CV LtdSME
- Signed
- 16 Sept 2026
- Value
- £360,000
- Period
- 1 Oct 2026 – 30 Sept 2030
- Status
- active
Bid statistics published by the authority
| Lot | Bids | SME | VCSE | Valid bid range |
|---|---|---|---|---|
| 1 · Dennis Eagle | 4final-stage tenders | 2 | 0 | — |
| 2 · Daf | 4final-stage tenders | 2 | 0 | — |
| 3 · Isuzu | 4final-stage tenders | 2 | 0 | — |
| 4 · Citroen Lot 4b – Peugeot Lot 4c – Iveco Lot 4d – Nissan Lot 4e – Vauxhall Lot 4f – Ford Lot 4g – Renault Lot 4h – Toyota Lot 4i – Fiat Lot 4j – Mercedes | 2final-stage tenders | 2 | 0 | — |
| 5 · Lubrication | 3final-stage tenders · 4 at stage one | 2 | 0 | — |
| 6 · Miscellaneous Parts | 3final-stage tenders | 2 | 0 | — |
| 7 · Plant Machinery & Equipment - parts for plant and grounds equipment | 2final-stage tenders | 2 | 0 | — |
| 8 · Terberg Parts | 2final-stage tenders | 2 | 0 | — |
Contracting authority & participating public bodies
Framework contractors & participating bidders
2 commercial parties on the notice- ALLIANCE AUTOMOTIVE UK CV LIMITEDFramework contractor
- PICKSONS PLCFramework contractor
Official documents & specifications (19)
Official links; attachments are not copiedNotices published for this procedure
- Contract details notice Contract details notice on Find a Tender
- Contract details notice Contract details notice on Find a Tender
- Contract details notice Contract details notice on Find a Tender
- Contract details notice Contract details notice on Find a Tender
- Contract details notice Contract details notice on Find a Tender
- Contract details notice Contract details notice on Find a Tender
- Contract details notice Contract details notice on Find a Tender
- Contract details notice Contract details notice on Find a Tender
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- Contract award notice Contract award notice on Find a Tender
- Contract award notice Contract award notice on Find a Tender
- Contract award notice Contract award notice on Find a Tender
- Tender notice Tender notice on Find a Tender
- Tender notice Tender notice on Find a Tender
- Preliminary market engagement notice Preliminary market engagement notice on Find a Tender