Official UK procurement notice
Parc Clwyd Rhuthun Project - Cycle Equipment, Gym Equipment, and Canopy Shelters
Authority: Ruthin Town Council (Local council)
What is being bought2 lots · detail below
Published requirement descriptionRuthin Town Council, through the Parc Clwyd Rhuthun project, is seeking quotations for the provision, installation, and maintenance of cycle equipment, gym equipment, and canopy shelters as part of the redevelopment of Cae Ddol Park, Ruthin, and additional locations across the town.
This RFQ invites contractors to submit bids for:
- Lot 1 – Supply of the equipment.
- Lot 2 – Installation of the equipment (including concrete bases, surfacing, and site preparation).
Bidders may submit for one or both lots.
The Parc Clwyd Rhuthun project is a significant community initiative aimed at enhancing public access to outdoor recreational spaces. The scope includes:
- Cycle Equipment: Bike racks, bike shelters, bike pumps, and repair stands.
- Gym Equipment: Multi-unit outdoor gym equipment.
- Canopy Shelters: Providing protection and cover for cyclists, park users, and gym users.
Scope of Work
Lot 1 – Supply of Equipment
The successful contractor will be required to supply:
- Cycle racks, cycle shelters, bike pumps, and repair stands.
- Outdoor gym equipment, including multi-unit setups.
- Canopy shelters for outdoor activity spaces.
All equipment should comply with UK safety regulations, be durable, and designed for outdoor use. Bidders should provide manufacturer details, specifications, and warranty information.
Lot 2 – Installation of Equipment
The successful contractor will be required to:
- Install all items supplied under Lot 1.
- Prepare the site, including concrete foundations, bases, and surfacing as required.
- Ensure equipment is securely fixed and safe for public use.
CPV: Outdoor sports equipment
Lots and requirements (2)Procurement structure
2 lots · all with a published value (£320,000 together) · same evaluation weights on every lotLot #1Supply of EquipmentPublished value£160,000
The successful contractor will be required to supply:
Cycle racks, cycle shelters, bike pumps, and repair stands.
Outdoor gym equipment, including multi-unit setups.
Canopy shelters for outdoor activity spaces.
All equipment should comply with UK safety regulations, be durable, and designed for outdoor use. Bidders should provide manufacturer details, specifications, and warranty information.
Lot #2InstallationPublished value£160,000
The successful contractor will be required to:
Install all items supplied under Lot 1.
Prepare the site, including concrete foundations, bases, and surfacing as required.
Ensure equipment is securely fixed and safe for public use.
Installation Pricing Guidance:
Bidders for Lot 2 are asked to provide a price based on the indicative quantities, dimensions, and specifications in Appendix 1. Prices should include all site preparation, concrete foundations, surfacing, and installation work.
- Submit unit rates per item (e.g., per multi-gym unit, per bike shelter, per canopy) to allow flexibility once Lot 1 supply is confirmed.
- Any significant changes to equipment type, size, or quantity arising from Lot 1 will be negotiated with the successful Lot 2 contractor.
Porous Soft Pour Finish: Areas surrounding gym equipment should be finished with a porous soft pour surface to define the space and aid grass maintenance.
- Economic & financial standing
Please see RFQ document
- Technical & professional ability
Please see RFQ document
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Published sub-criteria (3)
- Suitability experience case studies compliance: 50%
- Competitiveness and transparency: 40%
- Sustainability local sourcing engagement: 10%
Published award criteria (3)
- Competitiveness and transparency: Provide a detailed breakdown including: ● Unit price for each item (Lot 1: Supply; Lot 2: Installation). ● Costs for installation, including concrete bases or site preparation. ● Additional costs (delivery, warranty, etc.). ● Payment terms.
- Suitability experience case studies compliance: Provide information on specifications, quality, and compliance, including: ● Manufacturer details ● Durability, material quality, warranty ● Compliance with safety and environmental standards ● Relevant case studies
- Sustainability local sourcing engagement: Outline contribution to social value, including: ● Local economic impact ● Sustainability initiatives ● Community engagement strategies
- Price carries 40 of 100 points: a 10% discount moves about 4 points. The method statement decides this lot, not the discount.
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.
Procedure terms & legal framework
From the official record- Procedure method
- Open procedure
- Legal basis
- UKPGA · 2023/54 Procurement Act 2023
- Procurement category
- Goods
- Notice status
- Closed
- Procurement threshold
- Above threshold (FTS publication)
- Regulatory regime
- Standard
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Competitive procedure
- GPA / WTO covered
- Unspecified in notice
- Recurring procurement
- Unspecified in notice
- First published
- 12 Feb 2026, 15:04 GMT
- Last source update
- 12 Feb 2026, 15:04 GMT
- Award evaluation window
- Submission end – 7 Apr 2026
- Authority reference
RTC parc clwyd 2026- FTS notice number
2026/S 000-013007- Accelerated
- State of urgency
- Latest notice
- Tender notice (UK4)
- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-0652ebFind a Tender
How it was run
Official notice- Submission deadline
- 2 Mar 2026, 12:00 GMT
- Clarification deadline
- 26 Feb 2026, 15:00 GMT
- Submission channel
- Official e-sourcing portal
- Electronic submission
- Allowed
- Accepted languages
- en, cy
Timeline
12 Feb 2026 → 1 May 2026 · 5 dates- Tender notice published252 days ago12 Feb 2026, 15:04 GMT
- Clarification questions by238 days ago26 Feb 2026, 15:00 GMT
- Submission deadline234 days ago2 Mar 2026, 12:00 GMT
- Award decision expected by197 days ago7 Apr 2026, 23:59 BST
- Contract starts174 days ago1 May 2026, 00:00 BST
Notice history
1 event · 1 release on Find a Tender- Tender notice published12 Feb 2026, 15:04 GMTUK4
Contracting authority & participating public bodies
Official documents & specifications (8)
Official links; attachments are not copiedTender pack and attachments
- Bidding documents and specifications request for quotation document
- Bidding documents and specifications Specifications
- Bidding documents and specifications Pricing schedule
- Bidding documents and specifications Quality and Social Value questions
- Bidding documents and specifications Evaluation scoring matrix
- Bidding documents and specifications Form of Tender
- Bidding documents and specifications Anti Colusion Certificate
Notices published for this procedure
- Tender notice Tender notice on Find a Tender