Find a TenderAwarded
Published 29 Jan 2025, 15:15 GMT

Official UK procurement notice

Pantomime Co-production at the Atkinson Theatre, Southport

Official notice

Authority: Sefton Council (Local council)

ServicesOpen procedureSME suitable
Budget not disclosedValue not published
Submissions closed 28 Feb 2025awarded 7 May 2025
Awarded to KD Productions Ltd
Contract term 2 yrsends 30 Apr 2027 · extension options published · starts 1 May 2025

What is being bought

Published requirement description

Sefton Council invited tenders for the supply of services in respect of collaborating

with an experienced producer of pantomimes to co-produce their annual Christmas

pantomime at The Atkinson.

Sefton’s Arts & Cultural service is based from The Atkinson arts centre in Southport.

Significant investment has been made in refurbishing the stunning 19th century buildings.

Today, The Atkinson is home to a public library, museum, art gallery, theatre, studio, shop

and café.

The Atkinson’s programme reflects its multi-disciplinary commitments to their curatorial,

theatrical and community programming. Their small but dedicated teams deliver a rich and

varied range of activities to a high standard, with limited resource. The Atkinson’s marketing

team work to promote the programmes across the whole centre, with support from Sefton

Council central communications. In previous years the pantomime season has been

supported by an external PR company.

The Atkinson has a track record in delivering a quality pantomime which is well loved by local

people. Sefton Council is seeking a collaborator to present pantomimes that are authentic to

Sefton, exciting, engaging and ensure a positive experience of which local people can feel

proud. The pantomime will form a key part of the creative ambitions for The Atkinson and will

form part of the Council’s wider strategy to improve pride of place, raise aspirations, prioritise the wellbeing of residents and contribute to inclusive growth for the borough.

The Atkinson’s core audience travel within a 30-minute drive time of the venue. This

encompasses North Sefton and West Lancashire, from Crosby to Skelmersdale and Preston.

The anticipated contract commencement date is 1st May 2025.

The Council proposes to enter one contract for an initial period of 24 months with the

preferred supplier, with an option to extend for a further period of 12 months, making 36

months in total.

  • Recurrence: The Council is seeking to award a contract from 01/05/2025 until 30th April 2027 with 1 x 12 month option to extend. The contract will be re-procured at the time.

CPV: Entertainment services · Theatrical producers', singer groups', bands' and orchestras' entertainment services

The lotProcurement structure

single lot · no lot value published
Lot #1AwardedRenewal 2 yrs
Contract period: 1 May 2025 – 30 Apr 2027 (2 yrs)
Delivery: North West
Extensions: Option renew the Contract for one further 12 month periodVariant bids: not allowed

What it takes to win
i

How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
How bids were scored
Quality: 70%Price: 20%Social value: 10%
Published award criteria (3)
  • Quality: 70
  • Social Value: 10
  • Price: 20
What this means for your bid
  • Price carries 20 of 100 points: a 10% discount moves about 2 points. The method statement decides this lot, not the discount.

Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.

Procedure terms & legal framework

From the official record
Procedure method
Open procedure
Legal basis
CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
Procurement category
Services
Notice status
Awarded
Procurement threshold
Unspecified in notice
Regulatory regime
Standard
Commercial structure
Stand-alone contract (no framework)
Competition type
Competitive procedure
GPA / WTO covered
Yes (GPA)
Recurring procurement

Yes · The Council is seeking to award a contract from 01/05/2025 until 30th April 2027 with 1 x 12 month option to extend.

The contract will be re-procured at the time.

First published
29 Jan 2025, 15:15 GMT
Last source update
16 Jul 2025, 15:35 BST
Award evaluation window
28 Feb 2025 – …
Authority reference
DN760304
FTS notice number
2025/S 000-040599
Classification (CPV)
Entertainment servicesTheatrical producers', singer groups', bands' and orchestras' entertainment services
Delivery area
North West (UKD)
Official registry OCID
ocds-h6vhtk-04d70f Find a Tender

How it was run

Official notice
Run through: ProContract (Due North) · Who buys & how to bid on ProContract
Supplier login requiredLanguage: EN
Access & registration note: Free · short registration with manual review; public opportunity list
Submission deadline
28 Feb 2025, 12:00 GMT
Submission channel
{"electronicSubmission"}
Accepted languages
en
Bids opened
28 Feb 2025, 12:00 GMT
Detailed submission instructions & authority contactsFrom official release

Timeline

28 Feb 2025 → 16 Jul 2025 · 4 dates
  1. Submission deadline
    28 Feb 2025, 12:00 GMT
  2. Bids opened
    28 Feb 2025, 12:00 GMT
  3. Contract starts
    1 May 2025, 00:00 BST
  4. Notice published
    16 Jul 2025, 15:35 BST

Notice history

1 event · 2 releases on Find a Tender
  1. Status changed to complete
    16 Jul 2025, 15:35 BST

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast
Awards 1
Bids received 66 from SMEs
Contracts signed 1latest 7 May 2025
Awarded toValueDateStatus
KD Productions LtdSME——Awarded

Contracts

  • Contract 040599-2025-1 · KD Productions LtdSME

    Signed
    7 May 2025
    Value
    —
    Period
    … – 30 Apr 2027
    Status
    active

Bid statistics published by the authority

LotBidsSMEVCSEValid bid range
Sefton Council invited tenders for the supply of services in respect of collaborating6bids · 6 electronic6—£192,000 – £288,000
Whole notice———£180,000 – £288,000

Contracting authority & participating public bodies

Sefton Council

Contracting authorityLocal CouncilRegional or local authorityGeneral public services 1st Floor Magdalen House, Trinity Road, Bootle, North West, L20 3NJContact name, email, phone Published organisation website ↗

Dispute resolution & review bodies

  • L20 3JAReview body Bootle

Bidders & participating suppliers

1 commercial party on the notice

Official documents & specifications

Official links; attachments are not copied

No document links were published on the notice.