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Published 29 Jul 2025, 09:31 BST

Official UK procurement notice

PAN3220 · UK public procurement notice

Official notice

Authority: Leicester City Council (Local council)

Framework agreement2 lotsServicesOpen procedureAbove thresholdSME suitable
Sectors: Repair & Maintenance (50) Delivery: East Midlands (UKF21)
Framework ceiling (notional)£350,000envelope for 2 lots · framework ceiling, not attributable revenue
Submissions closed 12 Jun 2025awarded 22 Jul 2025
Awarded to E.ON Energy Solutions, Fletch Electrical Ltd2 awards
Framework period 2 yrsends 4 Aug 2027 · up to 4 Aug 2028 with extensions · starts 4 Aug 2025

What is being bought2 lots · detail below

Published requirement description

Leicester City Council (LCC) invites tenders for the provision of Street Lighting Services on a non-exclusive basis. Suppliers will be required on an ad hoc basis to aid in completing statutory duties. The Framework will be divided up into two Lots according to the type of Services required:

  • Lot 1 - Dayworks
  • Lot 2 - Schedule of Rates

Tenderers may choose to tender for one or both Lots depending on their offering. The authority anticipates awarding up to 5 suppliers per Lot under the Framework.

  • No preliminary market engagement: The Authority has not communicated with any Suppliers within the market as to the details of this tender opportunity. The Authority believes the requirement to be relatively straightforward and that there is an established market in this area of services. Therefore, preliminary market engagement was not deemed necessary.

CPV: Repair, maintenance and associated services related to roads and other equipment

How this framework works

From the published notice
Type
Closed framework
Call-offs
call-offs may be awarded directly or by further competition
Bids received
2 bids on the busiest of 2 lots · 2 suppliers appointed
Framework period
2 yrs · up to 3 yrs from 4 Aug 2025
Published description of the framework

The framework will operate for an initial two (2) years with an option to extend for periods totalling no more than a further one (1) year. The framework is divided into two Lots according to the type of Service required, these Lots are:

  • Lot 1 - Dayworks
  • Lot 2 - Schedule of Rates

For both Lots under the framework, there will be two ways of procuring from the framework:

  • Direct award (aka call-off without competition)
  • Mini competition

Lots and requirements (2)Procurement structure

2 lots · all with a published value · same evaluation weights on every lot

Every one of these 2 lots carries the same published figure, £175,000: it is the framework's maximum for the whole notice, not each lot's own budget, and no share per lot is published. The cards below say ceiling above rather than repeat it.

Lot #1DayworksAwardedRenewal 2 yrsceiling above

Lot 1 will be used for the provision of teams on a day rate basis to work under the general direction of the Employers staff. Materials on this work will be provided by the Employer free of charge. Waste and arisings on this should be deposited in the Employers skips at St Margarets Depot, Slater Street, Leicester or another location determined by the Employer.

Contract period: 4 Aug 2025 – 4 Aug 2027 (2 yrs) · up to 4 Aug 2028 with extensions
Delivery: East Midlands
Extensions: The proposed Contract will operate as a framework agreement and be for two (2) years with an option to extend for periods totalling no more than a further one (1) year.
50230000 Repair, maintenance and associated services related to roads and other equipment
Lot #2Schedule of WorksAwardedRenewal 2 yrsceiling above

Lot 2 will be used for work or programmes of work where the Employer can schedule the work more clearly and well in advance. In this case the Supplier is responsible for providing all the labour (people) and plant (equipment) to deliver the service. Materials on this work will be provided by the Employer free of charge. Waste and arisings on this work should be deposited in the Employers skips at St Margarets Depot, Slater Street, Leicester or another location determined by the Employer.

Contract period: 4 Aug 2025 – 4 Aug 2027 (2 yrs) · up to 4 Aug 2028 with extensions
Delivery: East Midlands
Extensions: The proposed Contract will operate as a framework agreement and be for two (2) years with an option to extend for periods totalling no more than a further one (1) year.
50230000 Repair, maintenance and associated services related to roads and other equipment

What it takes to win
i

How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
How bids were scored · same split on all 2 lots
Quality: 40%Price: 60%
Published award criteria (2)
  • Quality
  • Price
Lot distribution rule: A supplier may be awarded one or both Lots, there is no restriction.
What this means for your bid
  • Price carries 60 of 100 points: a 10% discount moves about 6 points. This one is won on the number: sharpen the price before polishing the prose.
  • “PAN3220” is a framework: the contest is a place on its panel, not a single contract: call-offs may be direct or by further competition.

Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.

Procedure terms & legal framework

From the official record
Procedure method
Open procedure
Legal basis
UKPGA · 2023/54 Procurement Act 2023
Procurement category
Services
Notice status
Awarded
Procurement threshold
Above threshold (FTS publication)
Regulatory regime
Standard
Commercial structure
Framework agreement
Who may use the vehicle
Not stated in the notice; call-off rights may be limited to the establishing authority
Competition type
Competitive procedure
GPA / WTO covered
Yes (GPA)
Recurring procurement
Unspecified in notice
First published
29 Jul 2025, 09:31 BST
Last source update
2 Sept 2025, 11:15 BST
Award evaluation window
Submission end – 5 Jul 2025
Authority reference
Street Lighting Services
FTS notice number
2025/S 000-020903
Latest notice
Contract details notice (UK7)
Classification (CPV)
Repair, maintenance and associated services related to roads and other equipment
Delivery area
East Midlands (UKF21)
Official registry OCID
ocds-h6vhtk-051226 Find a Tender

How it was run

Official notice
Run through: ProContract (Due North) · Who buys & how to bid on ProContract
Supplier login requiredElectronic submission allowedLanguage: EN
Access & registration note: Free · short registration with manual review; public opportunity list
Appointment period ends
12 Jun 2025, 12:00 BST
Clarification deadline
28 May 2025, 16:00 BST
Submission channel
Official e-sourcing portal
Electronic submission
Allowed
Accepted languages
en
Detailed submission instructions & authority contactsFrom official release

To tender: (a) Go directly to procontract.due-north.com/Advert ↗ , (b) Register (c) Express an interest (d) Download the tender from the website. Alternatively, (a) Go to www.eastmidstenders.org ↗, (b) Register (c) Search for tender opportunity 'PAN3220' d) Express an interest (e) Download the tender from the website.

Timeline

13 May 2025 → 2 Sept 2025 · 8 dates
  1. Tender notice published
    13 May 2025, 15:03 BST
  2. Clarification questions by
    28 May 2025, 16:00 BST
  3. Admission / appointment period endsperiod end, not a bid countdown
    12 Jun 2025, 12:00 BST
  4. Award decision expected by
    5 Jul 2025, 00:59 BST
  5. Assessment summaries sent
    22 Jul 2025, 00:00 BST
  6. Contract starts
    4 Aug 2025
  7. Standstill ends
    8 Aug 2025, 23:59 BST
  8. Latest notice published
    2 Sept 2025, 11:15 BST

Notice history

4 events · 2 releases on Find a Tender · since 13 May 2025
  1. Tender notice published
    13 May 2025, 15:03 BST
    UK4
  2. Contract award notice published
    29 Jul 2025, 09:31 BST
    UK6
  3. Contract signature expected
    11 Aug 2025, 23:59 BST
    scheduled
  4. Contract details notice published
    2 Sept 2025, 11:15 BST
    UK7

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast
Suppliers appointed 22 awards · see the list ↓
Bids received 21 from SMEs · busiest of 2 lots
Contracts signed 2latest 27 Aug 2025
Awarded toValueDateStatus
Lot 1 · Dayworks1 award
E.ON Energy Solutions, Fletch Electrical LtdSME +2 more18 Aug 2025 – 17 Aug 2027 · up to 17 Aug 2028Extensions: An initial term of 2 years with an option to extend for 1 more year.£411,80522 Jul 2025Awarded
Lot 2 · Schedule of Works1 award
E.ON Energy Solutions, Fletch Electrical LtdSME +2 moreLot 2 - Schedule of Rates18 Aug 2025 – 17 Aug 2027 · up to 17 Aug 2028Extensions: An initial term of 2 years with an option to extend for a year.£491,75722 Jul 2025Awarded

Contracts

  • Lot 1 - Dayworks · E.ON Energy Solutions, Fletch Electrical LtdSME +2 more

    Signed
    27 Aug 2025
    Value
    £411,805
    Period
    27 Aug 2025 – 26 Aug 2027 · up to 26 Aug 2028 with extensions
    Status
    active
    Extensions
    An initial term of 2 years with an option to extend for 1 more year.
    9 agreed KPIs: KPI 1 - Task Orders completed on time · KPI 2 - Average number of days overdue Task Orders are overdue by · KPI 3 - Number of times Task Order is refused …
    • KPI 1 - Task Orders completed on time
    • KPI 2 - Average number of days overdue Task Orders are overdue by
    • KPI 3 - Number of times Task Order is refused
    • KPI 4 - Quality of work (site checks)
    • KPI 5 - Health & Safety: Near Misses recorded
    • KPI 6 - Health & Safety: Incidents, Accidents, RIDDOR recorded
    • KPI 7 - Health & Safety – Days lost due to accidents
    • KPI 8 - Reinstatement and Site Clearance
    • KPI 9 - Electrical Test Certificates Supplied

  • Lot 2 - Schedule of Rates · E.ON Energy Solutions, Fletch Electrical LtdSME +2 more

    Signed
    27 Aug 2025
    Value
    £491,757
    Period
    27 Aug 2025 – 26 Aug 2027 · up to 26 Aug 2028 with extensions
    Status
    active
    Extensions
    An initial term of 2 years with an option to extend for a year.
    9 agreed KPIs: KPI 1 - Task orders completed to on time · KPI 2 - Average number of days overdue Task Orders are overdue by · KPI 3 - Number of times Task Order is refused …
    • KPI 1 - Task orders completed to on time
    • KPI 2 - Average number of days overdue Task Orders are overdue by
    • KPI 3 - Number of times Task Order is refused
    • KPI 4 - Quality of work (site checks)
    • KPI 5 - Health & Safety: Near Misses recorded
    • KPI 6 - Health & Safety: Incidents, Accidents, RIDDOR recorded
    • KPI 7 - Health & Safety – Days lost due to accidents
    • KPI 8 - Reinstatement and Site Clearance
    • KPI 9 - Electrical Test Certificates Supplied

Bid statistics published by the authority

LotBidsSMEVCSEValid bid range
1 · Dayworks2final-stage tenders · 4 at stage one10—
2 · Schedule of Works2final-stage tenders · 4 at stage one10—

Contracting authority & participating public bodies

Leicester City Council

Contracting authorityPublic authority - sub-central government GB-PPON: PXRT-5737-VBQD City Hall (4th Floor), Leicester, East Midlands, LE1 1FZContact name, email, phone

Framework contractors & participating bidders

4 commercial parties on the notice
  • E.ON ENERGY SOLUTIONS LIMITEDFramework contractorGB-COH: 03407430GB-PPON: PGHV-7766-GVDL Westwood Way, Coventry, West Midlands, CV4 8LGContact email
  • E.ON Energy Solutions LimitedFramework contractorGB-PPON: PGHV-7766-GVDL Westwood Way, Coventry, West Midlands, CV4 8LGContact email
  • FLETCH ELECTRICAL LTDFramework contractorGB-COH: 09320580GB-PPON: PLWX-3147-QCPH 55 Kenilworth Drive, Ilkeston, East Midlands, DE7 4FHContact email
  • Fletch Electrical LtdFramework contractorGB-PPON: PLWX-3147-QCPH 55 Kenilworth Drive, Ilkeston, East Midlands, DE7 4FHContact email

Official documents & specifications (6)

Official links; attachments are not copied

Tender pack and attachments

Notices published for this procedure

  • Contract details notice contractContract details noticeUK7Contract details notice on Find a Tender
  • Contract details notice contractContract details noticeUK7Contract details notice on Find a Tender
  • Contract award notice awardContract award noticeUK6Contract award notice on Find a Tender
  • Contract award notice awardContract award noticeUK6Contract award notice on Find a Tender
  • Tender notice tenderTender noticeUK4Tender notice on Find a Tender