Find a TenderClosed
Published 7 Aug 2023, 09:26 BST

Official UK procurement notice

Pan Government Small Works Framework 2024 (PIN NOTICE)

Official notice

Authority: CPD - Construction Division

Framework agreement3 lotsWorksOpen procedureMax 1 lot per supplier
Framework ceiling (notional)£48,000,000total for 3 lots · framework ceiling, not attributable revenue
Submissions closed 21 Aug 2023
Lots 3max 1 won per supplier

What is being bought3 lots · detail below

Published requirement description

This PIN is published in respect of a Framework Agreement for the delivery of small new and refurbishment construction works projects. It is proposed that the framework will consist of three Lots. The overall volume and value of work that will be procured through the Framework will be dependent on the Clients requirements, works programmes and budgets. The Pan Government Collaborative Small Works Framework 2024 Information Bulletin, issued with this PIN, provide further information on the proposed Framework. Economic operators are invited to submit feedback using the PIN feedback form which is also included. NOTE: Economic Operators are welcome to submit feedback on the framework proposal by replying to CFT:DOF 4932741 Pan Government Collaborative Small Works Framework 2024 Information Bulletin and Feedback.

CPV: Building construction work · Building installation work · Construction work · Electrical installation work · Mechanical installations · Repair and maintenance services of building installations

How this framework works

From the published notice
Places
up to 1 suppliers

Lots and requirements (3)Procurement structure

3 lots · all with a published value · win at most 1 of them

Every one of these 3 lots carries the same published figure, £48,000,000: it is the framework's maximum for the whole notice, not each lot's own budget, and no share per lot is published. The cards below say ceiling above rather than repeat it.

Lot #1Property Maintenance NorthRenewalceiling above
Delivery: Northern Ireland · Northern Region of NI
Extensions: The Framework Agreement will be awarded for a period of 2 years with the option for the Authority to extend at the end of Year 2 and Year 3. If deemed necessary the Authority may extend the period of the Framework Agreement for more than 4 years.Variant bids: not allowed
Lot #2Property Maintenance SouthRenewalceiling above
Delivery: Northern Ireland · Southern region of NI
Extensions: The Framework Agreement will be awarded for a period of 2 years with the option for the Authority to extend at the end of Year 2 and Year 3. If deemed necessary the Authority may extend the period of the Framework Agreement for more than 4 years.Variant bids: not allowed
Lot #3Property Maintenance WestRenewalceiling above
Extensions: The Framework Agreement will be awarded for a period of 2 years with the option for the Authority to extend at the end of Year 2 and Year 3. If deemed necessary the Authority may extend the period of the Framework Agreement for more than 4 years.Variant bids: not allowedElectronic catalogue: required

What it takes to win
i

How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
Conditions of participation1
  • Suitability

    In order for a Contractor/Consultant to be eligible to participate in this competition they must hold licenses, accreditations or certificates for specific categories and sectors as set out below:

What this means for your bid
  • “Pan Government Small Works Framework 2024 (PIN NOTICE)” is a framework: the contest is a place on its panel, up to 1 suppliers, not a single contract.

Procedure terms & legal framework

From the official record
Procedure method
Open procedure
Legal basis
CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
Procurement category
Works
Notice status
Closed
Procurement threshold
Unspecified in notice
Regulatory regime
Standard
Commercial structure
Framework agreement
Who may use this agreement
Not stated in the notice; call-off rights may be limited to the establishing authority
Competition type
Competitive procedure
GPA / WTO covered
Yes (GPA)
Recurring procurement
No (one-off requirement)
First published
7 Aug 2023, 09:26 BST
Last source update
7 Aug 2023, 09:26 BST
Award evaluation window
21 Aug 2023 – …
FTS notice number
2023/S 000-022857
Classification (CPV)
Building construction workBuilding installation workConstruction workElectrical installation workMechanical installationsRepair and maintenance services of building installations
Delivery area
Northern Ireland (UKN)
Official registry OCID
ocds-h6vhtk-03ed6a Find a Tender
Contract terms
Performance terms

The Economic Operators’ performance on this Contract will be regularly monitored. As part of its contract management procedures, the Contracting Authority will use the Protocol for Managing Poor Supplier Performance contained in the Construction Toolkit:. Construction Toolkit (finance-ni.gov.uk). If an Economic Operator has received more than one current Notice of Written Warning or a Notice of Unsatisfactory Performance, the Contracting Authority, at its discretion, can consider an Economic Operator’s exclusion from future procurements, being undertaken on behalf of bodies covered by the Northern Ireland Public Procurement Policy (NIPP), for a minimum period of 12 months or 3 years respectively. . A list of bodies subject to Northern Ireland Public Procurement Policy can be viewed at: . www.finance-ni.gov.uk/articles/list-public… ↗.

Review and risk notes
Review procedure

This procurement is governed by the Public Contracts Regulations 2015 and provides for economic operators who have suffered, or who risk suffering, loss, or damage, as a consequence of an alleged breach of the duty owed in accordance with Regulation 91 to start proceedings in the High Court.. A standstill period will commence at the point information on the award of the contract is communicated to tenderers. That notification will provide information on the award decision. The standstill period, which will be for a minimum of 10 calendar days, provides time for unsuccessful tenderers to challenge the award decision before the contract is entered into.. Any proceedings relating to any perceived non-compliance with the relevant law must be started within 30 days, beginning with the date when the economic operator first knew, or ought to have known that grounds for starting the proceedings had arisen. (A court may extend the time limit to 3 months, where the court considers that there is a good reason for doing so)..

How it was run

Official notice
Run through: eTendersNI · Who buys & how to bid on eTendersNI
Supplier login requiredLanguage: EN
Access & registration note: Free Northern Ireland registration

Tender documents are also served through a separate tool: https://etendersni.gov.uk/epps ↗

Appointment period ends
21 Aug 2023, 15:00 BST
Submission channel
{"electronicSubmission","written"}
Accepted languages
en
Bids opened
21 Aug 2023, 15:30 BST
Detailed submission instructions & authority contactsFrom official release

Timeline

7 Aug 2023 → 19 Nov 2023 · 4 dates
  1. Notice published
    7 Aug 2023, 09:26 BST
  2. Admission / appointment period endsperiod end, not a bid countdown
    21 Aug 2023, 15:00 BST
  3. Bids opened
    21 Aug 2023, 15:30 BST
  4. Bids must remain valid until
    19 Nov 2023, 23:59 GMT

Contracting authority & participating public bodies

CPD - Construction Division

Contracting authorityMinistry or any other national or federal authority, including their regional or local subdivisionsThe Contracting Authority is purchasing on behalf of other Contracting Authorities 303 Airport Road West, BELFAST, UK, BT3 9EDContact name, email, phone Published organisation website ↗

Dispute resolution & review bodies

  • Department of Finance, Construction and Procurement Delivery Procurement Operations BranchReview body BelfastContact email

Official documents & specifications (2)

Official links; attachments are not copied

Tender pack and attachments

  • Economic and financial selection criteriatenderEconomic and financial selection criteria
  • Technical selection criteriatenderTechnical selection criteria