Find a TenderAwardedContract details notice

Published 8 May 2025, 14:28 BST

Official UK procurement notice

Packed Lunches · UK public procurement notice

Official notice

Authority: Avon Fire Authority (Police & fire)

ServicesOpen procedureAbove thresholdSME suitable

Sectors: Hotel, restaurant and retail trade services (55) Delivery: South West (UKK1)

Published estimate£180,000≈ £90k / year · £216,000 inc. VAT10.8% below published estimate

Submissions closed 10 Jun 2025awarded 9 Jul 2025

Awarded to Wards catering Ltd TA wards event catering

Contract term 2 yrsends 1 Aug 2027 · up to 1 Aug 2029 with extensions · starts 1 Aug 2025

What is being bought

Published requirement description

Avon Fire & Rescue Service (AF&RS) is an Emergency Service that covers Bath and North East Somerset, Bristol, South Gloucestershire and North Somerset. Our Headquarters is currently situated in the Police & Fire Headquarters, Portishead. AF&RS have a total of 21 Fire Stations of which 7 are Wholetime stations, 3 are Whole-time and On-Call; and the remaining 11 are On-Call stations.

AF&RS are looking to procure a provision for packed lunches and buffet lunches that delivers to all AF&RS’ sites and some external training sites (mostly within the Avon area) on both weekdays and weekends.

AF&RS current estimated annual requirement is 5500 standard lunches, which required approximately 400 deliveries across the AF&RS estate per annum.

CPV: Catering services

The lotProcurement structure

single lot · value published

Lot #1AwardedRenewal 2 yrsSMEPublished value£180,000

Contract period: 1 Aug 2025 – 1 Aug 2027 (2 yrs) · up to 1 Aug 2029 with extensionsValue: £180,000 exc. VAT · £216,000 inc. VAT

Delivery: South WestEligibility: SME eligible

Extensions: 2 x 12 month extensions

55520000 Catering services

What it takes to win
i
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more

How bids were scored

Simple description: Award criteria is included within the tender documents

Procedure terms & legal framework

From the official record

Procedure method: Open procedure
Legal basis: UKPGA · 2023/54 Procurement Act 2023
Procurement category: Services
Notice status: Awarded
Procurement threshold: Above threshold (FTS publication)
Regulatory regime: Standard
Commercial structure: Stand-alone contract (no framework)
Competition type: Competitive procedure
GPA / WTO covered: Unspecified in notice
Recurring procurement: Unspecified in notice
First published: 8 May 2025, 14:28 BST
Last source update: 2 Sept 2025, 10:46 BST
Award evaluation window: Submission end – 16 Jul 2025
Authority reference: AFRS-02-2025-02
FTS notice number: 2025/S 000-019762
Latest notice: Contract details notice (UK7)
Classification (CPV): Catering services
Delivery area: South West (UKK1)
Official registry OCID: ocds-h6vhtk-050ee5 Find a Tender

How it was run

Official notice

Run through: In-tend · Who buys & how to bid on In-tend

Supplier login requiredElectronic submission allowedLanguage: EN

Access & registration note: Free · one account per buying organisation's portal · reCAPTCHA on signup

Submission deadline: 10 Jun 2025, 13:00 BST
Clarification deadline: 10 Jun 2025, 00:59 BST
Submission channel: Official e-sourcing portal
Electronic submission: Allowed
Accepted languages: en

Detailed submission instructions & authority contactsFrom official release

sell2.in-tend.co.uk/blpd/home ↗

Timeline

8 May 2025 → 2 Sept 2025 · 8 dates

Tender notice published
8 May 2025, 14:28 BST
Clarification questions by
10 Jun 2025, 00:59 BST
Submission deadline
10 Jun 2025, 13:00 BST
Assessment summaries sent
9 Jul 2025
Award decision expected by
16 Jul 2025, 00:59 BST
Standstill ends
21 Jul 2025, 23:59 BST
Contract starts
1 Aug 2025
Latest notice published
2 Sept 2025, 10:46 BST

Notice history

5 events · 3 releases on Find a Tender · since 8 May 2025

Tender notice published
8 May 2025, 14:28 BST
UK4
Contract award notice published
9 Jul 2025, 11:59 BST
UK6
Status changed to complete
9 Jul 2025, 11:59 BST
Contract signature expected
23 Jul 2025, 00:59 BST
scheduled
Contract details notice published
2 Sept 2025, 10:46 BST
UK7

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast

Awards 1

Awarded value £160,6001 award exc. VAT

Bids received 1

Named bidders 1published on the award notice

Contracts signed 1latest 24 Jul 2025

Awarded to	Value	Date	Status
Wards catering Ltd TA wards event catering Packed Lunches 2025-20271 Aug 2025 – 1 Aug 2027 · up to 1 Aug 2029Extensions: 2 x 12 month extensions available	£160,600	9 Jul 2025	Awarded

Contracts

Packed Lunches 2025-2027 · Wards catering Ltd TA wards event catering
Signed
24 Jul 2025
Value
£160,600
Period
1 Aug 2025 – 31 Jul 2027 · up to 31 Jul 2029 with extensions
Status
active
Extensions
2 x 12 month extensions available

Bid statistics published by the authority

Bids	SME	VCSE	Valid bid range
1final-stage tenders · 2 at stage one	0	0	—

Who bid

wonWards Catering Ltd · South West England

Bidders as named on the Procurement Act 2023 award notice. “Won” means the bidder holds an award on this notice.

Contracting authority & participating public bodies

Avon Fire Authority

Contracting authorityPublic authority - sub-central government GB-PPON: PYYL-6479-DWHX Valley Road, Portishead, South West, BS20 8JJContact name, email, phone

Bidders & participating suppliers

1 commercial party on the notice

Wards catering Ltd TA wards event catering Awarded supplierGB-PPON: PDQG-8973-VXVV East end , Marshfield , South West, Sn148nuContact email, phone

Official documents & specifications (3)

Official links; attachments are not copied

Notices published for this procedure

Contract details notice contractContract details noticeUK7Contract details notice on Find a Tender2 Sept 2025, 10:46 BST
Contract award notice awardContract award noticeUK6Contract award notice on Find a Tender9 Jul 2025, 11:59 BST
Tender notice tenderTender noticeUK4Tender notice on Find a Tender8 May 2025, 14:28 BST