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Published 19 Apr 2021, 10:52 BST

Official UK procurement notice

Packaging Standardisation for NHS Test & Trace

Official notice

Authority: Department of Health & Social Care (Central government)

5 lotsGoodsOpen procedureAccelerated
Sectors: Construction Materials & Prefab (44) Delivery: UK
Final published estimate£5,760,000initial estimate £1,090,000 · 2 value updates
Submissions closed 29 Sept 2021
Lots 5see the lot list below

What is being bought5 lots · detail below

Published requirement description

NHS Test and Trace is the national organisation under the Department for Health and Social Care (DHSC) responsible for conducting Covid-19 testing in response to the Covid-19 pandemic. The ambition of NHS Test and Trace is to ensure that everyone who needs a test in the UK has access to one.DHSC are looking to standardise the packaging requirements for the test kits to move to a more effective and economic packaging solution that can protect test kits in transport to homes as well as meeting the legal requirements to safely transport samples returned to test laboratories. This packaging also needs to be handled efficiently at laboratories to maximise testing throughput.DHSC are now advising the market of our intention to procure these goods. Please see Lot information for specific goods required.

CPV: Cartons · Labels · Mail or parcel bags · Medical consumables · Sacks and bags · Self-adhesive labels

Lots and requirements (5)Procurement structure

5 lots · no lot values published
Lot #1Individual Sample Return BoxRenewal

DHSC are looking to standardise the packaging requirements for the test kits to move to a more effective and economic packaging solution that can protect test kits in transport to homes as well as meeting the legal requirements to safely transport samples returned to test laboratories. This packaging also needs to be handled efficiently at laboratories to maximise testing throughput. Based on lab and end user feedback a packaging solution has been designed to meet these requirements. It includes LOT 1 individual sample return box, LOT 2 a grip seal bag, LOT 3 an absorbent sheet (to protect against leaks), LOT 4 a tamper evident seal and LOT 5 a mailing bag. This is Lot 1 individual sample return box.Suppliers are invited to bid for one or multiple Lots.

Delivery: UK · United Kingdom
Extensions: The Authority extend the duration of the Agreement for any period up to a maximum of additional 6 months in total from the expiry of the initial Term and then for any period up to a maximum 6 months in total from the expiry of the first extension (5 months + 6 months + 6 months)Variant bids: not allowed
44617100 Cartons
Lot #2Grip Seal BagRenewal

DHSC are looking to standardise the packaging requirements for the test kits to move to a more effective and economic packaging solution that can protect test kits in transport to homes as well as meeting the legal requirements to safely transport samples returned to test laboratories. This packaging also needs to be handled efficiently at laboratories to maximise testing throughput. Based on lab and end user feedback a packaging solution has been designed to meet these requirements. It includes LOT 1 individual sample return box, LOT 2 a grip seal bag, LOT 3 an absorbent sheet (to protect against leaks), LOT 4 a tamper evident seal and LOT 5 a mailing bag. This is Lot 2 grip seal bag.Suppliers are invited to bid for one or multiple Lots.

Delivery: UK
Extensions: The Authority extend the duration of the Agreement for any period up to a maximum of additional 6 months in total from the expiry of the initial Term and then for any period up to a maximum 6 months in total from the expiry of the first extension (5 months + 6 months + 6 months)Variant bids: not allowed
18930000 Sacks and bags
Lot #3Absorbent SheetRenewal

DHSC are looking to standardise the packaging requirements for the test kits to move to a more effective and economic packaging solution that can protect test kits in transport to homes as well as meeting the legal requirements to safely transport samples returned to test laboratories. This packaging also needs to be handled efficiently at laboratories to maximise testing throughput. Based on lab and end user feedback a packaging solution has been designed to meet these requirements. It includes LOT 1 individual sample return box, LOT 2 a grip seal bag, LOT 3 an absorbent sheet (to protect against leaks), LOT 4 a tamper evident seal and LOT 5 a mailing bag. This is Lot 3 absorbent sheet.Suppliers are invited to bid for one or multiple Lots.

Delivery: UK
Extensions: The Authority extend the duration of the Agreement for any period up to a maximum of additional 6 months in total from the expiry of the initial Term and then for any period up to a maximum 6 months in total from the expiry of the first extension (5 months + 6 months + 6 months)Variant bids: not allowed
33140000 Medical consumables
Lot #4Tamper Evident SealRenewal

DHSC are looking to standardise the packaging requirements for the test kits to move to a more effective and economic packaging solution that can protect test kits in transport to homes as well as meeting the legal requirements to safely transport samples returned to test laboratories. This packaging also needs to be handled efficiently at laboratories to maximise testing throughput. Based on lab and end user feedback a packaging solution has been designed to meet these requirements. It includes LOT 1 individual sample return box, LOT 2 a grip seal bag, LOT 3 an absorbent sheet (to protect against leaks), LOT 4 a tamper evident seal and LOT 5 a mailing bag. This is Lot 4 tamper evident seal.Suppliers are invited to bid for one or multiple Lots.

Delivery: UK
Extensions: The Authority extend the duration of the Agreement for any period up to a maximum of additional 6 months in total from the expiry of the initial Term and then for any period up to a maximum 6 months in total from the expiry of the first extension (5 months + 6 months + 6 months)Variant bids: not allowed
30192800 Self-adhesive labels30199760 Labels
Lot #5Mailing BagRenewal

DHSC are looking to standardise the packaging requirements for the test kits to move to a more effective and economic packaging solution that can protect test kits in transport to homes as well as meeting the legal requirements to safely transport samples returned to test laboratories. This packaging also needs to be handled efficiently at laboratories to maximise testing throughput. Based on lab and end user feedback a packaging solution has been designed to meet these requirements. It includes LOT 1 individual sample return box, LOT 2 a grip seal bag, LOT 3 an absorbent sheet (to protect against leaks), LOT 4 a tamper evident seal and LOT 5 a mailing bag. This is Lot 5 mailing bag.Suppliers are invited to bid for one or multiple Lots.

Delivery: UK
Extensions: The Authority extend the duration of the Agreement for any period up to a maximum of additional 6 months in total from the expiry of the initial Term and then for any period up to a maximum 6 months in total from the expiry of the first extension (5 months + 6 months + 6 months)Variant bids: not allowed
18933000 Mail or parcel bags

Procedure terms & legal framework

From the official record · publisher note attached
Procedure method
Open procedure
Legal basis
CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
Procurement category
Goods
Notice status
Closed
Procurement threshold
Unspecified in notice
Regulatory regime
Standard
Commercial structure
Stand-alone contract (no framework)
Competition type
Competitive procedure
GPA / WTO covered
Yes (GPA)
Recurring procurement
No (one-off requirement)
First published
19 Apr 2021, 10:52 BST
Last source update
23 Sept 2021, 16:46 BST
Award evaluation window
22 Sept 2021 – …
FTS notice number
2021/S 000-023729
Accelerated

The COVID-19 outbreak has given rise to an urgent need for the supply of the relevant packaging requirements detailed in this procurement to ensure continuity of supply early 2022. This does not give DHSC sufficient time to comply with the standard open procedure timescales for this procurement. DHSC considers this to be a state of urgency which it has duly substantiated. Accordingly, DHSC is using the accelerated time limits permitted under the Public Contract Regulations 2015 (regulation 27(5) for the open procedure) in respect of this procurement

Classification (CPV)
CartonsLabelsMail or parcel bagsMedical consumablesSacks and bagsSelf-adhesive labels
Delivery area
UK
Official registry OCID
ocds-h6vhtk-02a760 Find a Tender
Review and risk notes
Review procedure

The Department for Health and Social Care will incorporate a minimum 10 calendar day standstill period at the point information on award of the contract is communicated to tenderers. Appeals must be lodged in accordance with the Public Contracts Regulations 2015 (SI 2015 No 102) as amended.

Publisher note: Suppliers instructions: The opportunity will be available on the DHSC Atamis eTendering System. Select this link to access and register your organisation to the Atamis system https://health-family.force.com/s/Welcome, if you have not already done so. Select “Find Opportunities” and then select the “Packaging Standardisation for NHS Test & Trace (ITT stage)” opportunity. Once you have selected the Opportunity, press the ‘Register Interest’ button to register your interest. As you select the Opportunity, you can review documents, send clarification messages, submit the response, or decline to respond, if you decide not to participate in the opportunity. For further assistance please consult the online help, or the eTendering help desk. DHSC expressly reserves the rights:(i) to use a reverse auction;(ii) to cancel this procurement at any stage;(iii) to not award any contract as a result of the procurement process commenced by publication of this notice;(iv) and in no circumstances will DHSC be liable for any costs incurred by potential suppliers.

How it was run

Official notice
Run through: Atamis (Health Family) · Who buys & how to bid on Atamis
Supplier login requiredLanguage: EN
Access & registration note: Free · one account PER buying organisation portal · password resets come "from Salesforce.com" (check spam)

Tender documents are also served through a separate tool: http://health.atamis.co.uk ↗

Submission deadline
29 Sept 2021, 17:00 BST
Submission channel
{"electronicSubmission","written"}
Accepted languages
en
Bid validity
120 days from the deadline
Bids opened
22 Sept 2021, 17:00 BST
Detailed submission instructions & authority contactsFrom official release

health.atamis.co.uk ↗

Timeline

10 May 2021 → 29 Sept 2021 · 4 dates
  1. Next notice expected
    10 May 2021, 00:00 BST
  2. Bids opened
    22 Sept 2021, 17:00 BST
  3. Notice published
    23 Sept 2021, 16:46 BST
  4. Submission deadline
    29 Sept 2021, 17:00 BST

Notice history

6 events · 6 releases on Find a Tender · since 31 Aug 2021
  1. Published value published: £1,090,000
    31 Aug 2021, 15:26 BST
  2. Status changed to active
    31 Aug 2021, 15:26 BST
  3. Procurement method changed
    31 Aug 2021, 15:26 BST
  4. Deadline published: 7 Jul 2021, 15:00 BST
    31 Aug 2021, 15:26 BST
  5. Published value updated to £5,760,000
    23 Sept 2021, 16:46 BST
    was £1,090,000
  6. Deadline moved to 22 Sept 2021, 17:00 BST
    23 Sept 2021, 16:46 BST
    +77 days · was 7 Jul 2021, 15:00 BST
Published amendments (3 · 2 deadline changes)
WhenWhatBeforeAfterShift
—TextEstimated total value · II.1.5.11090000.005760000
—DeadlineDeadline for EOI date · IV.2.2.17 Jul 202122 Sept 2021+78 d
—DateEstimated date of invitation · IV.2.3.117 Jun 202125 Aug 2021+69 d
—ClassificationII.2.2——
—DeadlineDeadline for EOI date · IV.2.2.122 Sept 202129 Sept 2021+7 d
—Bid openingTender opening date · IV.2.7.122 Sept 202129 Sept 2021+7 d

There has been an update to the dates for the market engagement: We intend to run an initial supplier engagement event including a Webinar and RFI (prior to the issue of the tender) on Thursday 20th May at 10am. The webinar is intended to provide those who may be interested in participating in this procurement with details of the outline business case and proposed procurement approach. The RFI is …

2 amendments published without a description.

Routine re-releases (6)
  • 2021-08: 1 release · 31 Aug 2021
  • 2021-05: 1 release · 14 May 2021
  • 2021-04: 1 release · 19 Apr 2021

Contracting authority & participating public bodies

Department of Health and Social Care

Contracting authorityCentral GovernmentMinistry or any other national or federal authority, including their regional or local subdivisionsHealth 39 Victoria Street, London, London, SW1H 0EUContact name, email Published organisation website ↗

Dispute resolution & review bodies

  • The High CourtReview body LondonContact email

Official documents & specifications (4)

Official links; attachments are not copied

Tender pack and attachments

  • Economic and financial selection criteriatenderEconomic and financial selection criteria
  • Technical selection criteriatenderTechnical selection criteria
  • Economic and financial selection criteriatenderEconomic and financial selection criteria
  • Technical selection criteriatenderTechnical selection criteria