Official UK procurement notice
P24-0081: Scottish Enterprise: Facilities Management - Office Services
Authority: Scottish Enterprise
What is being bought
Published requirement descriptionScottish Enterprise has 4 primary office locations in Scotland where our staff work, and we do business.
We are offering a contract opportunity for a supplier to provide professional, and customer focused on-site facilities and office support service in these locations, Glasgow, Edinburgh, Dundee, and Aberdeen, with Glasgow being our corporate headquarters. We also have some other smaller drop-in spaces in other towns across Scotland, which are shared locations with other agencies, and whilst on-site services are not needed at these additional sites, some virtual support will still be required.
We require a service which will include welcoming visitors to our offices, answering telephone calls, as well as supporting the general day to day running of the on-site facilities services for our staff, visitors, and other building users in conjunction with Scottish Enterprise staff.
It is anticipated that the contract will commence on 1 June 2024 for an initial period of 24 months to 31 May 2026.
Following the initial period, Scottish Enterprise will have the option of 3 x 12-month additional extension periods.
CPV: Accommodation and office services · Building and facilities management services · Facilities management services · Office-support services · Reception services
The lotProcurement structure
single lot · value publishedWhat it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Published sub-criteria (7)
- Methodology including Innovation: 40
- Project Team Structure: 20
- Fair Work First: 10
- Health & Safety: 10
- Business Continuity and Information Security: 10
- price: 40
- Net Zero and Sustainability: 10
Published award criteria (8)
- Prompt Payment (only relevant where sub-contractors are proposed): Pass/Fail
- Methodology including Innovation: 40
- Project Team Structure: 20
- Net Zero and Sustainability: 10
- Fair Work First: 10
- Health & Safety: 10
- Business Continuity and Information Security: 10
- Price: 40
- Suitability
The relevant selection criteria will be included in the SPD Scotland online module.
- Economic & financial standing
The relevant selection criteria will be included in the SPD Scotland online module.
- Technical & professional ability
The relevant selection criteria will be included in the SPD Scotland online module.
- Staff
- Names and qualifications of delivery staff must be submitted
- Price carries 40 of 140 points: a 10% discount moves about 4 points. The method statement decides this lot, not the discount.
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.
Procedure terms & legal framework
From the official record · publisher note attached- Procedure method
- Open procedure
- Legal basis
- CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
- Procurement category
- Services
- Notice status
- Awarded
- Procurement threshold
- Unspecified in notice
- Regulatory regime
- Standard
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Competitive procedure
- GPA / WTO covered
- Yes (GPA)
- Recurring procurement
- No (one-off requirement)
- First published
- 28 Mar 2024, 14:39 GMT
- Last source update
- 7 Jun 2024, 10:25 BST
- Award evaluation window
- 2 May 2024 – …
- Authority reference
P24-0081- FTS notice number
2024/S 000-017689- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-044e58Find a Tender
- Review procedure
In the first instance, contact the Head of Facilities Management and Procurement at Scottish Enterprise, with any concerns or enquiries. Email: www.scottish-enterprise.com/help/contact-us ↗.
An economic operator that suffers, or risks suffering, loss or damage attributable to a breach of duty under the Public Contracts (Scotland) Regulations 2015, may bring proceedings that will be started in the High Court.
Publisher note: This is a relevant climate change contract, bidders are required to complete and return the attached Climate Change Plan template as confirmed within the SPD Scotland module. SPD Statement for 2A.17 – Form of Participation (Notably as part of a group, consortium, joint venture or similar). Any contract will be entered into with the nominated lead organisation and all members of the consortium, who will in these circumstances each be required to execute said contract together with all ancillary documentation, evidencing their joint and several liability in respect of the obligations and liabilities of the contract. It will be for members of the consortium to sort out their respective duties and liabilities amongst each other. For administrative purposes, any associated documentation will be sent to the nominated lead organisation. SPD Statement for 2C.1 - Where the main bidder relies on the capacities of other entities in order to meet the selection criteria, the bidder must provide a separate SPD response setting out the information required under SPD (Scotland): Part II (sections A and B); Part III exclusion grounds; the relevant part of Section IV selection criteria; and Part V (if applicable) for each of the entities concerned. SPD Statement for 2D.1.2 – If the bidder proposes to subcontract any part(s) of the service and those sub-contractors are not relied upon, they should arrange for a separate SPD response from each potential subcontractor. The subcontractors must complete the relevant parts of the SPD (Scotland) (Sections A and B of Part II and Part III only) to self-declare whether there are grounds for their exclusion. (SC Ref:768343)
How it was run
Official notice- Submission deadline
- 2 May 2024, 11:00 BST
- Submission channel
- {"electronicSubmission"}
- Accepted languages
- en
- Bid validity
- 90 days from the deadline
- Bids opened
- 2 May 2024, 12:00 BST
Timeline
2 May 2024 → 7 Jun 2024 · 3 dates- Submission deadline2 May 2024, 11:00 BST
- Bids opened2 May 2024, 12:00 BST
- Notice published7 Jun 2024, 10:25 BST
Notice history
1 event · 2 releases on Find a Tender- Status changed to complete7 Jun 2024, 10:25 BST
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecast| Awarded to | Value | Date | Status |
|---|---|---|---|
| Vigilant Protect UK Limited | £1,812,502 † | — | Awarded |
Contracts
Contract 017689-2024-P24-0081-1 · Vigilant Protect UK Limited
- Signed
- 10 May 2024
- Value
- £1,812,502
- Status
- active
Bid statistics published by the authority
| Bids | SME | VCSE | Valid bid range |
|---|---|---|---|
| 2bids · 2 electronic · 2 from abroad | 1 | — | — |
Contracting authority & participating public bodies
Dispute resolution & review bodies
- Glasgow Sheriff Court and Justice of the Peace CourtReview body
- Scottish GovernmentMediation bodyReview contact point
Bidders & participating suppliers
1 commercial party on the notice- Vigilant Protect UK LimitedAwarded supplier
Official documents & specifications
Official links; attachments are not copiedNo document links were published on the notice.