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Published 11 Dec 2025, 17:42 GMT

Official UK procurement notice

P2025-223 - Digital Twin Design Centre US DoD High Level Architecture Compliant Software

Official notice

Authority: Digital Catapult (Public body)·Consortium: 2 public authorities

ServicesBelow threshold - open competitionBelow thresholdSME suitable
Sectors: IT Services & Software (72) Delivery: UKNorthern Ireland (UKN)
Published estimate£37,000≈ £37k / year · £44,400 inc. VAT · 1 value update0.2% below published estimate
Submissions closed 20 Feb 2026awarded 15 May 2026
Awarded to Bae Systems (Operations) Limited
Contract term 1 yrends 31 Mar 2027 · starts 1 Apr 2026

What is being bought

Published requirement description

The Digital Twin Design Centre, based in Belfast, delivers programmes to help businesses across the UK to demystify, demonstrate, and deploy digital twins. With expert support, test environments and tools to experiment and validate, combined with shared learnings from industry use cases, it offers a practical route to adoption.

CPV: IT services: consulting, software development, Internet and support

The lotProcurement structure

single lot · value published
Lot #1Awarded 1 yrSMEPublished value£37,000
Contract period: 1 Apr 2026 – 31 Mar 2027 (1 yr)Value: £37,000 exc. VAT · £44,400 inc. VAT
Delivery: UK, Northern IrelandEligibility: SME eligible
72000000 IT services: consulting, software development, Internet and support

What it takes to win
i

How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
How bids were scored
Quality: 15%Price: 80%Social value: 5%
Published sub-criteria (5)
  • Completeness of Software Proposal: 5%
  • Suitability of Proposed Training: 5%
  • Adequacy of Maintenance and Support: 5%
  • Pricing: 80%
  • Social Value: 5%
Published award criteria (5)
  • Completeness of Software Proposal: the supplier provides a full, itemised, and unambiguous quote covering all software components requested in the RFP
  • Suitability of Proposed Training: The proposed training approach demonstrates clear alignment with user need and required competencies for successful adoption
  • Adequacy of Maintenance and Support: The supplier provides maintenance and support that is sufficient in scope, responsiveness, and duration to ensure reliable operation of the solution.
  • Social Value: Sustainable procurement practices reducing carbon footprints, minimising waste, and promoting the use of clean energy and green technologies: Deliver additional environmental benefits in the performance of the contract, including working towards net zero greenhouse gas emissions and use of clean energy and green technologies
  • Pricing: Total Fixed Cost
What this means for your bid
  • Price carries 80 of 100 points: a 10% discount moves about 8 points. This one is won on the number: sharpen the price before polishing the prose.

Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.

Procedure terms & legal framework

From the official record
Procedure method
Below threshold - open competition
Legal basis
UKPGA · 2023/54 Procurement Act 2023
Procurement category
Services
Notice status
Awarded
Procurement threshold
Below threshold
Regulatory regime
Standard
Commercial structure
Stand-alone contract (no framework)
Competition type
Competitive procedure
GPA / WTO covered
Unspecified in notice
Recurring procurement
Unspecified in notice
First published
11 Dec 2025, 17:42 GMT
Last source update
17 Jul 2026, 11:46 BST
Authority reference
P2025-223
FTS notice number
2026/S 000-009733
Latest notice
Contract details notice (UK7)
Classification (CPV)
IT services: consulting, software development, Internet and support
Delivery area
UKNorthern Ireland (UKN)
Official registry OCID
ocds-h6vhtk-05f459 Find a Tender

How it was run

Official notice
Run through: mytenders · Who buys & how to bid on myTenders
Supplier login requiredElectronic submission allowed
Access & registration note: Free publication showcase; bidding happens on buyer portals
Submission deadline
20 Feb 2026, 12:00 GMT
Clarification deadline
9 Feb 2026, 12:00 GMT
Submission channel
Official e-sourcing portal
Electronic submission
Allowed
Detailed submission instructions & authority contactsFrom official release

www.mytenders.co.uk ↗

Timeline

11 Dec 2025 → 17 Jul 2026 · 7 dates
  1. Planning notice published315 days ago
    11 Dec 2025, 17:42 GMT
  2. Market engagement285 days ago
    9 Jan 2026, 23:59 GMT

    Digital Catapult is issuing this Prior Market Engagement notice (PME) to better understand the market's capability to provide software that is compliant with the IEEE 1516 High Level Architecture (HLA) to be used for the modelling of digital twins for distributed simulation, used when building a simulation for a larger purpose by combining (federating) several simulations.

    Interested suppliers should note that the publication of any subsequent Tender Notice for this requirement is dependent on Digital Catapult receiving funding approval from the relevant funding organisation(s).

    To participate in the PME, interested suppliers are required to read the Supplier Information Document and complete and return the Annex A - PME Response Questionnaire no later than Friday 9th January 2026 at 17:00hrs.

    Suppliers can access the PME documentation free of charge by registering on the MyTenders portal: www.mytenders.co.uk ↗.

  3. Tender notice published260 days ago
    4 Feb 2026, 08:40 GMT
  4. Clarification questions by255 days ago
    9 Feb 2026, 12:00 GMT
  5. Submission deadline244 days ago
    20 Feb 2026, 12:00 GMT
  6. Contract starts204 days ago
    1 Apr 2026, 00:00 BST
  7. Latest notice published97 days ago
    17 Jul 2026, 11:46 BST

Notice history

11 events · 5 releases on Find a Tender · since 11 Dec 2025
  1. Preliminary market engagement notice published
    11 Dec 2025, 17:42 GMT
    UK2
  2. Preliminary market engagement notice published
    12 Dec 2025, 09:29 GMT
    UK2
  3. Preliminary market engagement notice published
    12 Dec 2025, 09:40 GMT
    UK2
  4. Tender notice published
    4 Feb 2026, 08:40 GMT
    UK4
  5. Published value updated to £37,000
    4 Feb 2026, 08:40 GMT
    was £200,000
  6. Status changed to active
    4 Feb 2026, 08:40 GMT
  7. Procurement method changed
    4 Feb 2026, 08:40 GMT
  8. Deadline published: 20 Feb 2026, 12:00 GMT
    4 Feb 2026, 08:40 GMT
  9. Contract details notice published
    17 Jul 2026, 11:46 BST
    UK7
  10. Status changed to complete
    17 Jul 2026, 11:46 BST
  11. Buyer details updated
    17 Jul 2026, 11:46 BST
Published amendments (2)

Submission date for participation in PME process amended to 17:00pm, Friday 9 January 2026.

Updated documentation access information for suppliers.

Routine re-releases (5)
  • 2025-12: 2 releases · 11 Dec 2025, 12 Dec 2025

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast
Awards 1
Awarded value £36,9251 contract exc. VAT
Contracts signed 1latest 15 May 2026
Awarded toValueDateStatus
Bae Systems (Operations) Limited£36,925 †—Awarded

Contracts

Contracting authority & participating public bodies

2 public bodies on the notice

DIGITAL CATAPULT

Contracting authorityPublic authority - central governmentPublic undertaking GB-COH: 07964699 · GB-PPON: PQJV-5136-MHML Level 9, 101 Euston Road, London, London, NW1 2RAContact name, email

Bidders & participating suppliers

1 commercial party on the notice
  • BAE Systems (Operations) LimitedAwarded supplierGB-COH: 1996687GB-PPON: PBXB-4886-CXBX Victory Point, Lyon Way, Frimley, South East, GU16 7EXContact email

Official documents & specifications (8)

Official links; attachments are not copied

Tender pack and attachments

Notices published for this procedure