Official UK procurement notice
P-0200 Provision of the Managed Print Service and Multifunctional Devices
Authority: Manchester City Council (Local council)
What is being bought
Published requirement descriptionManchester City Council (the Council) is inviting tenders for the Provision of the Managed Print Service and Multifunctional Devices.
At a high level, the scope of this contract is to:
- provide a number of Multifunctional Devices (MFDs) to replace those that currently exist on the corporate network.
- supply sufficient devices that will enable Managed Print Services to be provided to business areas that previously did not have this in place (e.g. Registration Services and our Disability Supported Accommodation Service and Short Breaks Service).
- supply device consumables (this includes toners, cartridges and staples, but excludes paper).
- provide support and maintenance across the Service.
- provide enhanced Management Information (MI) across the solutions.
The Contract period will be for 5 years with the option to extend for up to an additional 2 years.
CPV: Laser printers · Maintenance and repair of reprographic machinery · Office and computing machinery, equipment and supplies except furniture and software packages · Photocopiers · Photocopying equipment · Printers and plotters · Reprographic supplies · Software package and information systems
The lotProcurement structure
single lot · value publishedLot #1Further details are set out in the procurement documentsAwardedRenewalPublished value£2,500,000
Further details are set out in the procurement documents. Additional information: The Council is using the e-business portal known as the Chest. Applicants will need to register their details at the following link www.the-chest.org.uk ↗. Applicants will need to electronically submit their completed tender documents, including online questionnaire, via the on-line portal by 11am on 13th December 2024 as referred to in IV.2.2.
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Published sub-criteria (4)
- Quality: 40%
- price: 30%
- Social Value: 20%
- Environmental & Climate: 10%
Published award criteria (4)
- Quality: 40
- Social Value: 20
- Environmental & Climate: 10
- Price: 30
- Price carries 30 of 100 points: a 10% discount moves about 3 points. The method statement decides this lot, not the discount.
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.
Procedure terms & legal framework
From the official record · publisher note attached- Procedure method
- Open procedure
- Legal basis
- CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
- Procurement category
- Goods
- Notice status
- Awarded
- Procurement threshold
- Unspecified in notice
- Regulatory regime
- Standard
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Competitive procedure
- GPA / WTO covered
- Yes (GPA)
- Recurring procurement
- No (one-off requirement)
- First published
- 22 Oct 2024, 11:50 BST
- Last source update
- 26 Jun 2025, 10:01 BST
- Award evaluation window
- 13 Dec 2024 – …
- Authority reference
DN726962- FTS notice number
2025/S 000-035287- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-04b00aFind a Tender
- Review procedure
The Council will incorporate a minimum 10 calendar day standstill period at the point information on the award of the contract is communicated to tenderers prior to entering into the contract. If an appeal regarding the award of a contract has not been successfully resolved, the Public Contract Regulations 2015 provide for aggrieved parties who have been harmed or are at risk of harm by a breach of the rules to take action in the High Court (England, Wales and Northern Ireland).
Publisher note: The Council is using the e-business portal known as the Chest. Applicants will need to register their details at the following link www.the-chest.org.uk . Once registered, applicants will be emailed a log-in and password which will allow them to gain access to the documentation relating to this opportunity. Applicants will need to electronically submit their completed tender documents, including online questionnaire, via the on-line portal by 11am on 13th December 2024 as referred to in IV.2.2. Any clarification queries must also be submitted via the Chest website by the date referred to in the tender documentation. The contracts will be for 5 years, expected to commence on 1st July 2025 with option to extend for up to an additional 2 years. The successful supplier will be required to actively participate in the economic and social regeneration of the locality of, and surroundings of, the place of delivery of the contract. Therefore, selection and award criteria, specification requirements and contract performance conditions may relate in particular to social and environmental considerations as relevant to the subject matter of this project. The Council reserves the right not to award the contract, as a result of this Contract Notice. The Council shall not be liable for any costs or expenses incurred by any organisation in responding to this notice or in tendering for the proposed contract. All submissions must be in English, with any clarifications or discussions conducted in English. Tenders and supporting documents must be priced in pounds sterling and all payments under the proposed contract will be made in pounds sterling.
How it was run
Official notice- Submission deadline
- 13 Dec 2024, 11:00 GMT
- Submission channel
- {"electronicSubmission"}
- Accepted languages
- en
- Bids opened
- 13 Dec 2024, 11:00 GMT
Timeline
13 Dec 2024 → 26 Jun 2025 · 3 dates- Submission deadline13 Dec 2024, 11:00 GMT
- Bids opened13 Dec 2024, 11:00 GMT
- Notice published26 Jun 2025, 10:01 BST
Notice history
1 event · 2 releases on Find a Tender- Status changed to complete26 Jun 2025, 10:01 BST
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecast| Awarded to | Value | Date | Status |
|---|---|---|---|
| Apogee Corporation LimitedProvision of the Managed Print Service and Multifunctional Devices | £1,758,000 † | — | Awarded |
Contracts
Provision of the Managed Print Service and Multifunctional Devices · Apogee Corporation Limited
- Signed
- 3 Jun 2025
- Value
- £1,758,000
- Status
- active
Bid statistics published by the authority
| Bids | SME | VCSE | Valid bid range |
|---|---|---|---|
| 4bids | — | — | — |
Contracting authority & participating public bodies
Dispute resolution & review bodies
- The High Court (England, Wales and Northern Ireland)Review body
Bidders & participating suppliers
1 commercial party on the notice- Apogee Corporation LtdAwarded supplier
Official documents & specifications (2)
Official links; attachments are not copiedTender pack and attachments
- Economic and financial selection criteria
- Technical selection criteria