Find a TenderAwardedContract award notice
Published 8 Jul 2026, 11:38 BST

Official UK procurement notice

Overnight Short Break Respite and Residential Accommodation and Support for Disabled/SEND Children

Official notice

Authority: Swindon Borough Council (Local council)

ServicesOpen procedureAbove thresholdLight touch regime
Published estimate£7,000,000≈ £7.0m / year · £8,400,000 inc. VAT
Submissions closed 29 Jul 2026awarded 9 Sept 2026
Award (standstill) to John Edwards Care Homes LTD
Contract term 1 yrends 8 Sept 2027 · up to 8 Sept 2031 with extensions · starts 9 Sept 2026

What is being bought

Published requirement description

Swindon Borough Council has a statutory requirement to resource overnight short breaks for families. As well as providing residential care for children and young people with complex needs and disabilities. This tender covers the need for a Short Break Overnight Respite and Complex Needs residential home within the boundaries of Swindon. The initial contract term will be for 12 months with an option to extend for a further 2 x 2 year extensions for a potential total contract term of 5 years as stated in the ITT documents. Estimated contract spend is approximately £1,400,000million across the initial 1 year contract term and approximately £7,000,000million across the potential total 5 year contract term. Full details relating to the Services are provided in the tender documents. To participate, Suppliers will need to Register as a Supplier with ProContract, www.supplyingthesouthwest.org.uk ↗, then Register an Interest before obtaining access to the tender documents. In the event of difficulties registering as a supplier, please refer to the System Administrator Proactis support team [email protected] Tender clarifications to be submitted in writing via Messaging in ProContract tender portal by 22nd July 2026, 1200 hrs UK Local time. The Council’s responses to these clarification questions will be issued periodically on the ProContract tender portal. Tender Responses are required to be submitted no later than 29th July 2026, 1200 hrs UK Local time via ProContract tender portal - www.supplyingthesouthwest.org.uk ↗

CPV: Social work services with accommodation · Welfare services for children and young people

The lotProcurement structure

single lot · value published
Lot #1AwardedRenewal 1 yrPublished value£7,000,000
Contract period: 9 Sept 2026 – 8 Sept 2027 (1 yr) · up to 8 Sept 2031 with extensionsValue: £7,000,000 exc. VAT · £8,400,000 inc. VAT
Delivery: South West
Extensions: option to extend contract for 2 x 24 months

What it takes to win
i

How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
How bids were scored
Quality: 80%Price: 20%
Published sub-criteria (5)
  • Quality - Mobilisation: 30%
  • Quality - Services and Outcomes: 20%
  • Quality - Flexibility: 20%
  • Quality - Social Value: 10%
  • Price: 20%
Published award criteria (5)
  • Price
  • Quality - Mobilisation
  • Quality - Services and Outcomes
  • Quality - Flexibility
  • Quality - Social Value
What this means for your bid
  • Price carries 20 of 100 points: a 10% discount moves about 2 points. The method statement decides this lot, not the discount.

Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.

Procedure terms & legal framework

From the official record
Procedure method
Open procedure
Legal basis
UKPGA · 2023/54 Procurement Act 2023
Procurement category
Services
Notice status
Awarded
Procurement threshold
Above threshold (FTS publication)
Regulatory regime
Light touch regime
Commercial structure
Stand-alone contract (no framework)
Competition type
Competitive procedure
GPA / WTO covered
Yes (GPA)
Recurring procurement
Unspecified in notice
First published
8 Jul 2026, 11:38 BST
Last source update
11 Sept 2026, 10:10 BST
Award evaluation window
Submission end – 9 Sept 2026
Authority reference
DN821588
FTS notice number
2026/S 000-064099
Latest notice
Contract award notice (UK6)
Classification (CPV)
Social work services with accommodationWelfare services for children and young people
Delivery area
South West (UKK14)
Official registry OCID
ocds-h6vhtk-06c623 Find a Tender

How it was run

Official notice
Requests to participate (first stage)
29 Jul 2026, 12:00 BST
Submission deadline
29 Jul 2026, 12:00 BST
Clarification deadline
22 Jul 2026, 12:00 BST
Electronic submission
Allowed
Accepted languages
en
Detailed submission instructions & authority contactsFrom official release

In order to provide unrestricted, full, direct and free of charge access to the Tender documents the Authority is providing the documents in the attachment area of the ProContract e-tender portal at www.supplyingthesouthwest.org.uk ↗.

In order to access amendable version of the documents and to submit a response, suppliers will need to register as a supplier with ProContract at www.supplyingthesouthwest.org.uk ↗ then register and interest before obtaining access and download the Word and Excel format documents for completion and submission.

Timeline

8 Jul 2026 → 23 Sept 2026 · 8 dates
  1. Tender notice published111 days ago
    8 Jul 2026, 11:38 BST
  2. Clarification questions by97 days ago
    22 Jul 2026, 12:00 BST
  3. Submission deadline90 days ago
    29 Jul 2026, 12:00 BST
  4. Contract starts48 days ago
    9 Sept 2026, 00:00 BST
  5. Award decision expected by47 days ago
    9 Sept 2026, 23:59 BST
  6. Assessment summaries sent47 days ago
    10 Sept 2026, 00:00 BST
  7. Latest notice published46 days ago
    11 Sept 2026, 10:10 BST
  8. Standstill ends33 days ago
    23 Sept 2026, 23:59 BST

Notice history

4 events · 2 releases on Find a Tender · since 8 Jul 2026
  1. Tender notice published
    8 Jul 2026, 11:38 BST
    UK4
  2. Contract award notice published
    11 Sept 2026, 10:10 BST
    UK6
  3. Status changed to complete
    11 Sept 2026, 10:10 BST
  4. Contract signature expected
    24 Sept 2026, 23:59 BST
    scheduled

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast
Awards 1
Awarded value £7,000,0001 award exc. VAT
Bids received 1
Named bidders 1published on the award notice
Awarded toValueDateStatus
John Edwards Care Homes LTD25 Sept 2026 – 24 Sept 2027 · up to 24 Sept 2031Extensions: option to extend contract for 2 x 24 months£7,000,0009 Sept 2026standstill to 23 Sept 2026Standstill

Bid statistics published by the authority

BidsSMEVCSEValid bid range
1final-stage tenders00—

Who bid

Bidders as named on the Procurement Act 2023 award notice. “Won” means the bidder holds an award on this notice.

Contracting authority & participating public bodies

Swindon Borough Council

Contracting authorityPublic authority - sub-central government GB-PPON: PNPT-6195-XDWV Swindon Borough Council, Civic Offices, Swindon, South West, SN1 2JHContact name, email, phone

Bidders & participating suppliers

1 commercial party on the notice
  • John Edwards Care Homes LTDAwarded supplierGB-PPON: PJDC-1193-XZDZ 3rd Floor Mercury House, London, London, SE1 8ULContact email

Official documents & specifications (2)

Official links; attachments are not copied

Notices published for this procedure

  • Contract award notice awardContract award noticeUK6Contract award notice on Find a Tender
  • Tender notice tenderTender noticeUK4Tender notice on Find a Tender