Official UK procurement notice
Overnight Short Break Respite and Residential Accommodation and Support for Disabled/SEND Children
Authority: Swindon Borough Council (Local council)
What is being bought
Published requirement descriptionSwindon Borough Council has a statutory requirement to resource overnight short breaks for families. As well as providing residential care for children and young people with complex needs and disabilities. This tender covers the need for a Short Break Overnight Respite and Complex Needs residential home within the boundaries of Swindon. The initial contract term will be for 12 months with an option to extend for a further 2 x 2 year extensions for a potential total contract term of 5 years as stated in the ITT documents. Estimated contract spend is approximately £1,400,000million across the initial 1 year contract term and approximately £7,000,000million across the potential total 5 year contract term. Full details relating to the Services are provided in the tender documents. To participate, Suppliers will need to Register as a Supplier with ProContract, www.supplyingthesouthwest.org.uk ↗, then Register an Interest before obtaining access to the tender documents. In the event of difficulties registering as a supplier, please refer to the System Administrator Proactis support team [email protected] Tender clarifications to be submitted in writing via Messaging in ProContract tender portal by 22nd July 2026, 1200 hrs UK Local time. The Council’s responses to these clarification questions will be issued periodically on the ProContract tender portal. Tender Responses are required to be submitted no later than 29th July 2026, 1200 hrs UK Local time via ProContract tender portal - www.supplyingthesouthwest.org.uk ↗
CPV: Social work services with accommodation · Welfare services for children and young people
The lotProcurement structure
single lot · value publishedLot #1AwardedRenewalPublished value£7,000,000
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Published sub-criteria (5)
- Quality - Mobilisation: 30%
- Quality - Services and Outcomes: 20%
- Quality - Flexibility: 20%
- Quality - Social Value: 10%
- Price: 20%
Published award criteria (5)
- Price
- Quality - Mobilisation
- Quality - Services and Outcomes
- Quality - Flexibility
- Quality - Social Value
- Price carries 20 of 100 points: a 10% discount moves about 2 points. The method statement decides this lot, not the discount.
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.
Procedure terms & legal framework
From the official record- Procedure method
- Open procedure
- Legal basis
- UKPGA · 2023/54 Procurement Act 2023
- Procurement category
- Services
- Notice status
- Awarded
- Procurement threshold
- Above threshold (FTS publication)
- Regulatory regime
- Light touch regime
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Competitive procedure
- GPA / WTO covered
- Yes (GPA)
- Recurring procurement
- Unspecified in notice
- First published
- 8 Jul 2026, 11:38 BST
- Last source update
- 11 Sept 2026, 10:10 BST
- Award evaluation window
- Submission end – 9 Sept 2026
- Authority reference
DN821588- FTS notice number
2026/S 000-064099- Latest notice
- Contract award notice (UK6)
- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-06c623Find a Tender
How it was run
Official notice- Requests to participate (first stage)
- 29 Jul 2026, 12:00 BST
- Submission deadline
- 29 Jul 2026, 12:00 BST
- Clarification deadline
- 22 Jul 2026, 12:00 BST
- Electronic submission
- Allowed
- Accepted languages
- en
In order to provide unrestricted, full, direct and free of charge access to the Tender documents the Authority is providing the documents in the attachment area of the ProContract e-tender portal at www.supplyingthesouthwest.org.uk ↗.
In order to access amendable version of the documents and to submit a response, suppliers will need to register as a supplier with ProContract at www.supplyingthesouthwest.org.uk ↗ then register and interest before obtaining access and download the Word and Excel format documents for completion and submission.
Timeline
8 Jul 2026 → 23 Sept 2026 · 8 dates- Tender notice published111 days ago8 Jul 2026, 11:38 BST
- Clarification questions by97 days ago22 Jul 2026, 12:00 BST
- Submission deadline90 days ago29 Jul 2026, 12:00 BST
- Contract starts48 days ago9 Sept 2026, 00:00 BST
- Award decision expected by47 days ago9 Sept 2026, 23:59 BST
- Assessment summaries sent47 days ago10 Sept 2026, 00:00 BST
- Latest notice published46 days ago11 Sept 2026, 10:10 BST
- Standstill ends33 days ago23 Sept 2026, 23:59 BST
Notice history
4 events · 2 releases on Find a Tender · since 8 Jul 2026- Tender notice published8 Jul 2026, 11:38 BSTUK4
- Contract award notice published11 Sept 2026, 10:10 BSTUK6
- Status changed to complete11 Sept 2026, 10:10 BST
- Contract signature expected24 Sept 2026, 23:59 BSTscheduled
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecast| Awarded to | Value | Date | Status |
|---|---|---|---|
| John Edwards Care Homes LTD25 Sept 2026 – 24 Sept 2027 · up to 24 Sept 2031Extensions: option to extend contract for 2 x 24 months | £7,000,000 | 9 Sept 2026standstill to 23 Sept 2026 | Standstill |
Bid statistics published by the authority
| Bids | SME | VCSE | Valid bid range |
|---|---|---|---|
| 1final-stage tenders | 0 | 0 | — |
Who bid
- wonJohn Edwards Care Homes LTD · Greater London
Bidders as named on the Procurement Act 2023 award notice. “Won” means the bidder holds an award on this notice.
Contracting authority & participating public bodies
Bidders & participating suppliers
1 commercial party on the notice- John Edwards Care Homes LTDAwarded supplier
Official documents & specifications (2)
Official links; attachments are not copiedNotices published for this procedure
- Contract award notice Contract award notice on Find a Tender
- Tender notice Tender notice on Find a Tender