Official UK procurement notice
Outsourced Data Protection Officer (DPO) Services (LSHW.006.2025)
Authority: Life Sciences Hub Wales Limited (Public body)
What is being bought
Published requirement descriptionLife Sciences Hub Wales seeks to procure the services of a suitably qualified and capable outsourced Data Protection Officer (DPO) services to ensure continued compliant with current and future data protection legislation, and to ensure that all organisational data continues to be processed in accordance with conforming and best practice information governance principles.
The successful supplier, in providing dedicated DPO services to Life Sciences Hub Wales, will: - Assist with monitoring internal compliance.- Inform and advise on data protection obligations and emerging issues.- Provide advice regarding Data Protection Impact Assessments (DPIAs) and act as a contact point for data subjects and the Information Commissioner’s Office (ICO) as required.
As well as providing the above, the successful supplier will assume all other responsibilities expected of a DPO.The successful supplier, as dedicated DPO to Life Sciences Hub Wales, must be independent, an expert in data protection and adequately resourced to provide the required, necessary services.
The successful supplier must act as an extension to the wider Life Sciences Hub Wales team, providing advice and guidance from the perspective of Life Sciences Hub Wales. Advice and guidance (etc) is to be provided directly on behalf of Life Sciences Hub Wales, including the editing of documentation at request. Life Sciences Hub Wales envisions the need for circa x18 days of DPO services per annum, principally to be retained as x1.5 days service provision per calendar month for use as needed, with unused days to be ‘banked’ for use later in the term as needed.
CPV: Business and management consultancy services
The lotProcurement structure
single lot · value publishedLot #1AwardedRenewalPublished value£30,000
- Condition of participation
The successful supplier must hold current and valid Cyber Essentials Plus accreditation at the point of award, to be maintained throughout the term of the agreement.
During the term of the agreement the successful Supplier must ensure that data is managed appropriately at all times, in-line with the Data Protection Act 2018 (Chapter 2) (UK GDPR).
The successful supplier must accept the terms and obligations of the Life Sciences Hub Wales Data Processing Agreement.
The successful supplier is required to comply with all applicable legislation (including without limitation the Data Protection Act 2018 and Welsh Language Act 1993) in their dealings with the Life Sciences Hub Wales.
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Published sub-criteria (2)
- Quality Award Criteria: 60%
- Commercial Award Criteria: 40%
Published award criteria (2)
- Quality Award Criteria: The agreement (if awarded) shall go to the Supplier submitting the Most Advantageous Tender (MAT) based on the award criteria outlined in Part 14.2.1 of the Invitation to Tender document. The Quality assessment shall carry 60% of the available 100%. The Quality assessment will be undertaken following the scoring methodology provided in Annex 1 of the Invitation to Tender document
- Commercial Award Criteria: The Commercial assessment shall carry the remaining 40% of the available 100%. The Commercial assessment will be evaluated on a proportional vs best basis and will be evaluated using the calculation provided in Part 14.2.7 of the Invitation to Tender document.
- Condition of participation
The successful supplier must hold current and valid Cyber Essentials Plus accreditation at the point of award, to be maintained throughout the term of the agreement.
During the term of the agreement the successful Supplier must ensure that data is managed appropriately at all times, in-line with the Data Protection Act 2018 (Chapter 2) (UK GDPR).
The successful supplier must accept the terms and obligations of the Life Sciences Hub Wales Data Processing Agreement.
The successful supplier is required to comply with all applicable legislation (including without limitation the Data Protection Act 2018 and Welsh Language Act 1993) in their dealings with the Life Sciences Hub Wales.
- Price carries 40 of 100 points: a 10% discount moves about 4 points. The method statement decides this lot, not the discount.
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.
Procedure terms & legal framework
From the official record- Procedure method
- Below threshold - open competition
- Legal basis
- UKPGA · 2023/54 Procurement Act 2023
- Procurement category
- Services
- Notice status
- Awarded
- Procurement threshold
- Below threshold
- Regulatory regime
- Standard
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Competitive procedure
- GPA / WTO covered
- Unspecified in notice
- Recurring procurement
- Unspecified in notice
- First published
- 2 Feb 2026, 15:35 GMT
- Last source update
- 13 Apr 2026, 14:58 BST
- Authority reference
LSHW.006.2025- FTS notice number
2026/S 000-009082- Latest notice
- Contract details notice (UK7)
- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-061480Find a Tender
How it was run
Official notice- Submission deadline
- 27 Feb 2026, 14:00 GMT
- Clarification deadline
- 18 Feb 2026, 17:00 GMT
- Submission channel
- Official e-sourcing portal
- Electronic submission
- Allowed
Tender submissions are to be submitted in electronic format to the Postbox facility on www.sell2wales.gov.wales ↗ by 14:00 on Friday 27th February 2026. Responses received after the deadline may not be considered.
Timeline
2 Feb 2026 → 13 Apr 2026 · 5 dates- Tender notice published262 days ago2 Feb 2026, 15:35 GMT
- Clarification questions by246 days ago18 Feb 2026, 17:00 GMT
- Submission deadline237 days ago27 Feb 2026, 14:00 GMT
- Contract starts205 days ago1 Apr 2026, 00:00 BST
- Latest notice published192 days ago13 Apr 2026, 14:58 BST
Notice history
7 events · 6 releases on Find a Tender · since 2 Feb 2026- Tender notice published2 Feb 2026, 15:35 GMTUK4
- Tender notice published3 Feb 2026, 10:45 GMTUK4
- Tender notice published4 Feb 2026, 08:47 GMTUK4
- Tender notice published6 Feb 2026, 13:14 GMTUK4
- Tender notice published6 Feb 2026, 15:50 GMTUK4
- Contract details notice published13 Apr 2026, 14:58 BSTUK7
- Status changed to complete13 Apr 2026, 14:58 BST
Published amendments (4)
Replaced the Qualification Questionnaire template with an updated and amended version. The new Qualification Questionnaire template has had errors amended and is now fit for purpose.
Added a new document - a Clarification Schedule. ITT Clarification Schedule (v1) uploaded, provides a response to all clarification questions received to date (4th Feb 2026).
New document uploaded - the second iteration of the ITT Clarification Schedule. ITT Clarification Schedule (v2), provides a response to all clarification questions received to date (6th Feb 2026).
New document uploaded - Clarification Schedule (v3): ITT Clarification Schedule (v3), provides a response to all clarification questions received to date (6th Feb 2026).
Routine re-releases (6)
- 2026-02: 3 releases · 2 Feb 2026, 4 Feb 2026
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecast| Awarded to | Value | Date | Status |
|---|---|---|---|
| TMW MANAGEMENT LIMITEDSME | £27,000 † | — | Awarded |
Contracts
Outsourced Data Protection Officer (DPO) Services (LSHW.006.2025) · TMW MANAGEMENT LIMITEDSME
- Signed
- 8 Apr 2026
- Value
- £27,000
- Period
- 8 Apr 2026 – 31 Mar 2027 · up to 31 Mar 2029 with extensions
- Status
- active
- Extensions
- Except for early termination, the Contract will run for a period of 12-months and will end 31st March 2027. At the sole discretion of Life Sciences Hub Wales the contract may be extended by a further 24-months, in separate 12-month instalments, giving a latest possible date of expiry of 31st March 2029.
Contracting authority & participating public bodies
Bidders & participating suppliers
1 commercial party on the notice- TMW Management LimitedAwarded supplier
Official documents & specifications (15)
Official links; attachments are not copiedTender pack and attachments
- Bidding documents and specifications ITT Clarification Schedule (v1), provides a response to all clarification questions received to date (4th Feb 2026).
- Bidding documents and specifications ITT Clarification Schedule (v2), provides a response to all clarification questions received to date (6th Feb 2026).
- Bidding documents and specifications ITT Clarification Schedule (v3), provides a response to all clarification questions received to date (6th Feb 2026).
- Bidding documents and specifications Qualification Questionnaire, tenderers are required to complete and return a Qualification Questionnaire as part of their tender response. The Qualification Questionnaire includes a number of qualifying questions that tenderers must answer as instructed in order for their respons…
- Bidding documents and specifications Quality Response Template, to be completed by the tenderer. Only responses provided using the Quality response template will be accepted for evaluation.
- Bidding documents and specifications Commercial Response Template, for the Commercial Assessment Tenderers are required to complete and return a Commercial response workbook by inserting the requested information as per the workbook guidance.
- Bidding documents and specifications Life Sciences Hub Wales Data Processing Agreement (DPA) template.
- Bidding documents and specifications Life Sciences Hub Wales Data Processing Agreement (DPA) template.
- Bidding documents and specifications Invitation to Tender document, includes full details of the requirement and award criteria.
Notices published for this procedure
- Contract details notice Contract details notice on Find a Tender
- Tender notice Tender notice on Find a Tender
- Tender notice Tender notice on Find a Tender
- Tender notice Tender notice on Find a Tender
- Tender notice Tender notice on Find a Tender
- Tender notice Tender notice on Find a Tender