Find a TenderClosedTender notice
Published 7 Sept 2026, 13:28 BST

Official UK procurement notice

Outsourced Catering Tender - Ivy Education Trust

Official notice

Authority: Ivy Education Trust (Public body)·On behalf of: PHP Law LLP

ServicesOpen procedureAbove thresholdLight touch regimeSME suitable
Published estimate£5,000,000≈ £1.7m / year · £6,000,000 inc. VAT
Submissions closed 16 Oct 2026
Contract term 3 yrsends 31 Mar 2030 · up to 31 Mar 2032 with extensions · starts 1 Apr 2027

What is being bought

Published requirement description

The Trust is seeking a Contractor to provide a high-quality outsourced catering service, whilst delivering value for money for the school, parents and pupils using the Services. The Contract will include all food and staff provision to support the delivery of the service requirement.

  • The authority expects to re-tender this requirement around 1 Jan 2032, 23:59 GMT.
  • No preliminary market engagement: The justification is that the requirements are not complex, or niche, the Trust already understands what they want the service to deliver, and the market is known.

CPV: School catering services

The lotProcurement structure

single lot · value published
Lot #1Renewal 3 yrsSMEPublished value£5,000,000
Contract period: 1 Apr 2027 – 31 Mar 2030 (3 yrs) · up to 31 Mar 2032 with extensionsValue: £5,000,000 exc. VAT · £6,000,000 inc. VAT
Delivery: South WestEligibility: SME eligible
Extensions: Further schools may be added that join the Trust · Two further 1 year extensions - (3+1+1)
Pre-qualification & selection criteria (PQQ)2
  • Economic & financial standing

    Financial Capacity Tenderers must demonstrate their economic and financial standing in accordance with the following: Due diligence checks will be undertaken on the preferred Tenderer’s accounts to determine a Tenderer’s financial standing. This will incorporate credit checks and a financial appraisal. Please refer to Appendix A of Document 1 Instructions & Information for the financial assessment process. Insurance requirements to be in place for the start of the Contract: Minimum employer's liability insurance: £10 million. Minimum public liability insurance: £5 million. Minimum professional indemnity insurance: £1 million. Minimum Product liability Insurance: £2m

  • Technical & professional ability

    To constitute a pass, the contract examples provided shall be relevant to the requirement, with a sufficient level of detail that provides confidence in the Tenderer’s established past experience in similar and relevant projects/contracts. The contracts must be within the education sector and similar complexity in delivering a managed catering service in a multi-site environment across a geographical area. Tenderers must provide a minimum of two and a maximum of three examples of contracts delivered within the last three years which demonstrate experience relevant to the requirement. Where a Tenderer cannot provide a relevant contract example, or cannot provide the requested number of examples, alternative evidence demonstrating equivalent technical capability may be submitted and will be assessed by the Authority.

What it takes to win
i

How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
How bids were scored
Quality: 60%Price: 40%
Published sub-criteria (2)
  • Quality Questions: 60%
  • Commercial Model: 40%
Published award criteria (2)
  • Quality Questions: Set of Quality Questions 1 Catering service offer 2 Innovation 3 Meal Uptake 4 Weekly Menu Offer 5 Menu Planning and Development 6 Food Supply Chain 7 Allergy Management 8 Contractor staff 9 Contract Management 10 Complaint Management 11 Contract Mobilisation and Risk Management 12.1 Sustainability – Organisational Net Zero Strategy 12.2 Sustainability – Food miles and carbon footprint 12.3 Sustainability – Energy use in production
  • Commercial Model: Commercial Model – The model shows that the service will operate at net zero cost to the Academy Trust. The Trust is not required to provide any subsidy. - Pass/Fail Requirement Further set of Cost Written Questions in response to the Commercial Model Submitted: 2 Overall Structure and Clarity 3 Commercial Viability 4 Free School Meal Equity of Access 5 Paid Pupil and Menu Item Pricing & Uptake 6 Labour Model 7 Risk Management
Conditions of participation2
  • Economic & financial standing

    Financial Capacity Tenderers must demonstrate their economic and financial standing in accordance with the following: Due diligence checks will be undertaken on the preferred Tenderer’s accounts to determine a Tenderer’s financial standing. This will incorporate credit checks and a financial appraisal. Please refer to Appendix A of Document 1 Instructions & Information for the financial assessment process. Insurance requirements to be in place for the start of the Contract: Minimum employer's liability insurance: £10 million. Minimum public liability insurance: £5 million. Minimum professional indemnity insurance: £1 million. Minimum Product liability Insurance: £2m

  • Technical & professional ability

    To constitute a pass, the contract examples provided shall be relevant to the requirement, with a sufficient level of detail that provides confidence in the Tenderer’s established past experience in similar and relevant projects/contracts. The contracts must be within the education sector and similar complexity in delivering a managed catering service in a multi-site environment across a geographical area. Tenderers must provide a minimum of two and a maximum of three examples of contracts delivered within the last three years which demonstrate experience relevant to the requirement. Where a Tenderer cannot provide a relevant contract example, or cannot provide the requested number of examples, alternative evidence demonstrating equivalent technical capability may be submitted and will be assessed by the Authority.

What this means for your bid
  • Price carries 40 of 100 points: a 10% discount moves about 4 points. The method statement decides this lot, not the discount.

Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.

Procedure terms & legal framework

From the official record
Procedure method
Open procedure
Legal basis
UKPGA · 2023/54 Procurement Act 2023
Procurement category
Services
Notice status
Closed
Procurement threshold
Above threshold (FTS publication)
Regulatory regime
Light touch regime
Commercial structure
Stand-alone contract (no framework)
Competition type
Competitive procedure
GPA / WTO covered
Yes (GPA)
Recurring procurement
Yes · next expected 1 Jan 2032
First published
7 Sept 2026, 13:28 BST
Last source update
7 Sept 2026, 13:28 BST
Award evaluation window
Submission end – 15 Dec 2026
Authority reference
IET01.47
FTS notice number
2026/S 000-084410
Latest notice
Tender notice (UK4)
Classification (CPV)
School catering services
Delivery area
South West (UKK4)
Official registry OCID
ocds-h6vhtk-06f37e Find a Tender
Contract terms summary

One Trustinvoice per month, Invoicing for UIFSM & FSM based on actual meals taken, broken down by school

Review and risk notes
Risks
  1. Financial Inflation and Rising Costs: Food price inflation, energy bills, and wage increases. Caterers locked into long-term contracts may struggle to remain profitable, risking service quality or contract withdrawal. Staffing Challenges Recruitment Difficulties: Shortages of skilled catering staff, especially in rural or low-income areas. Difficulty attracting and retaining staff due to limited pay and benefits. Training Gaps: Inadequate training in food safety, allergens, and safeguarding can lead to compliance issues. Reputational and Compliance Risks Non-compliance with School Food Standards can result in reputational damage and regulatory scrutiny. Non-compliance with the tender specification or compliance requirement

How it was run

Official notice
Run through: EU-Supply (CTM) · Who buys & how to bid on EU-Supply
Public notice page · account needed to bidElectronic submission allowedLanguage: EN
Access & registration note: Free · 5–10 minutes
Submission deadline
16 Oct 2026, 12:00 BST
Clarification deadline
16 Oct 2026, 12:00 BST
Submission channel
Official e-sourcing portal
Electronic submission
Allowed
Accepted languages
en
Detailed submission instructions & authority contactsFrom official release

Timeline

7 Sept 2026 → 1 Apr 2027 · 5 dates
  1. Tender notice published49 days ago
    7 Sept 2026, 13:28 BST
  2. Clarification questions by10 days ago
    16 Oct 2026, 12:00 BST
  3. Submission deadline10 days ago
    16 Oct 2026, 12:00 BST
  4. Today
    26 Oct 2026
  5. Award decision expected byin 50 days
    15 Dec 2026, 23:59 GMT
  6. Contract startsin 156 days
    1 Apr 2027

Notice history

1 event · 1 release on Find a Tender
  1. Tender notice published
    7 Sept 2026, 13:28 BST
    UK4

Contracting authority & participating public bodies

2 public bodies on the notice

Ivy Education Trust

Contracting authorityPublic authority - sub-central government GB-PPON: PTGV-4879-MXYD Exeter Road, Teignmouth, South West, TQ14 9HZContact name, email

Other public bodies

  • PHP Law LLPProcess contact pointProcuring entityProcurement ConsultanGB-PPON: PPRM-9434-VNYQ Totnes, South WestContact name, email

Official documents & specifications (1)

Official links; attachments are not copied

Notices published for this procedure

  • Tender notice tenderTender noticeUK4Tender notice on Find a Tender