Official UK procurement notice
Outsourced Catering Tender - Ivy Education Trust
Authority: Ivy Education Trust (Public body)·On behalf of: PHP Law LLP
What is being bought
Published requirement descriptionThe Trust is seeking a Contractor to provide a high-quality outsourced catering service, whilst delivering value for money for the school, parents and pupils using the Services. The Contract will include all food and staff provision to support the delivery of the service requirement.
- The authority expects to re-tender this requirement around 1 Jan 2032, 23:59 GMT.
- No preliminary market engagement: The justification is that the requirements are not complex, or niche, the Trust already understands what they want the service to deliver, and the market is known.
CPV: School catering services
The lotProcurement structure
single lot · value publishedLot #1RenewalPublished value£5,000,000
- Economic & financial standing
Financial Capacity Tenderers must demonstrate their economic and financial standing in accordance with the following: Due diligence checks will be undertaken on the preferred Tenderer’s accounts to determine a Tenderer’s financial standing. This will incorporate credit checks and a financial appraisal. Please refer to Appendix A of Document 1 Instructions & Information for the financial assessment process. Insurance requirements to be in place for the start of the Contract: Minimum employer's liability insurance: £10 million. Minimum public liability insurance: £5 million. Minimum professional indemnity insurance: £1 million. Minimum Product liability Insurance: £2m
- Technical & professional ability
To constitute a pass, the contract examples provided shall be relevant to the requirement, with a sufficient level of detail that provides confidence in the Tenderer’s established past experience in similar and relevant projects/contracts. The contracts must be within the education sector and similar complexity in delivering a managed catering service in a multi-site environment across a geographical area. Tenderers must provide a minimum of two and a maximum of three examples of contracts delivered within the last three years which demonstrate experience relevant to the requirement. Where a Tenderer cannot provide a relevant contract example, or cannot provide the requested number of examples, alternative evidence demonstrating equivalent technical capability may be submitted and will be assessed by the Authority.
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Published sub-criteria (2)
- Quality Questions: 60%
- Commercial Model: 40%
Published award criteria (2)
- Quality Questions: Set of Quality Questions 1 Catering service offer 2 Innovation 3 Meal Uptake 4 Weekly Menu Offer 5 Menu Planning and Development 6 Food Supply Chain 7 Allergy Management 8 Contractor staff 9 Contract Management 10 Complaint Management 11 Contract Mobilisation and Risk Management 12.1 Sustainability – Organisational Net Zero Strategy 12.2 Sustainability – Food miles and carbon footprint 12.3 Sustainability – Energy use in production
- Commercial Model: Commercial Model – The model shows that the service will operate at net zero cost to the Academy Trust. The Trust is not required to provide any subsidy. - Pass/Fail Requirement Further set of Cost Written Questions in response to the Commercial Model Submitted: 2 Overall Structure and Clarity 3 Commercial Viability 4 Free School Meal Equity of Access 5 Paid Pupil and Menu Item Pricing & Uptake 6 Labour Model 7 Risk Management
- Economic & financial standing
Financial Capacity Tenderers must demonstrate their economic and financial standing in accordance with the following: Due diligence checks will be undertaken on the preferred Tenderer’s accounts to determine a Tenderer’s financial standing. This will incorporate credit checks and a financial appraisal. Please refer to Appendix A of Document 1 Instructions & Information for the financial assessment process. Insurance requirements to be in place for the start of the Contract: Minimum employer's liability insurance: £10 million. Minimum public liability insurance: £5 million. Minimum professional indemnity insurance: £1 million. Minimum Product liability Insurance: £2m
- Technical & professional ability
To constitute a pass, the contract examples provided shall be relevant to the requirement, with a sufficient level of detail that provides confidence in the Tenderer’s established past experience in similar and relevant projects/contracts. The contracts must be within the education sector and similar complexity in delivering a managed catering service in a multi-site environment across a geographical area. Tenderers must provide a minimum of two and a maximum of three examples of contracts delivered within the last three years which demonstrate experience relevant to the requirement. Where a Tenderer cannot provide a relevant contract example, or cannot provide the requested number of examples, alternative evidence demonstrating equivalent technical capability may be submitted and will be assessed by the Authority.
- Price carries 40 of 100 points: a 10% discount moves about 4 points. The method statement decides this lot, not the discount.
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.
Procedure terms & legal framework
From the official record- Procedure method
- Open procedure
- Legal basis
- UKPGA · 2023/54 Procurement Act 2023
- Procurement category
- Services
- Notice status
- Closed
- Procurement threshold
- Above threshold (FTS publication)
- Regulatory regime
- Light touch regime
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Competitive procedure
- GPA / WTO covered
- Yes (GPA)
- Recurring procurement
- Yes · next expected 1 Jan 2032
- First published
- 7 Sept 2026, 13:28 BST
- Last source update
- 7 Sept 2026, 13:28 BST
- Award evaluation window
- Submission end – 15 Dec 2026
- Authority reference
IET01.47- FTS notice number
2026/S 000-084410- Latest notice
- Tender notice (UK4)
- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-06f37eFind a Tender- Contract terms summary
One Trustinvoice per month, Invoicing for UIFSM & FSM based on actual meals taken, broken down by school
- Risks
- Financial Inflation and Rising Costs: Food price inflation, energy bills, and wage increases. Caterers locked into long-term contracts may struggle to remain profitable, risking service quality or contract withdrawal. Staffing Challenges Recruitment Difficulties: Shortages of skilled catering staff, especially in rural or low-income areas. Difficulty attracting and retaining staff due to limited pay and benefits. Training Gaps: Inadequate training in food safety, allergens, and safeguarding can lead to compliance issues. Reputational and Compliance Risks Non-compliance with School Food Standards can result in reputational damage and regulatory scrutiny. Non-compliance with the tender specification or compliance requirement
How it was run
Official notice- Submission deadline
- 16 Oct 2026, 12:00 BST
- Clarification deadline
- 16 Oct 2026, 12:00 BST
- Submission channel
- Official e-sourcing portal
- Electronic submission
- Allowed
- Accepted languages
- en
Timeline
7 Sept 2026 → 1 Apr 2027 · 5 dates- Tender notice published49 days ago7 Sept 2026, 13:28 BST
- Clarification questions by10 days ago16 Oct 2026, 12:00 BST
- Submission deadline10 days ago16 Oct 2026, 12:00 BST
- Today26 Oct 2026
- Award decision expected byin 50 days15 Dec 2026, 23:59 GMT
- Contract startsin 156 days1 Apr 2027
Notice history
1 event · 1 release on Find a Tender- Tender notice published7 Sept 2026, 13:28 BSTUK4
Contracting authority & participating public bodies
2 public bodies on the noticeOther public bodies
- PHP Law LLPProcess contact pointProcuring entityProcurement Consultan
Official documents & specifications (1)
Official links; attachments are not copiedNotices published for this procedure
- Tender notice Tender notice on Find a Tender