Outgoing Mail Solution

{
  "id": "020077-2025",
  "tag": [
    "planning"
  ],
  "date": "2025-05-09T13:39:10+01:00",
  "ocid": "ocds-h6vhtk-050fbe",
  "buyer": {
    "id": "GB-PPON-PGDV-8944-CMBP",
    "name": "West Northamptonshire Council"
  },
  "tender": {
    "id": "WNC00000528",
    "lots": [
      {
        "id": "1",
        "status": "planning",
        "hasRenewal": true,
        "suitability": {
          "sme": true
        },
        "contractPeriod": {
          "endDate": "2028-01-03T23:59:59Z",
          "startDate": "2026-01-04T00:00:00Z",
          "maxExtentDate": "2030-01-03T23:59:59Z"
        }
      }
    ],
    "items": [
      {
        "id": "1",
        "relatedLot": "1",
        "additionalClassifications": [
          {
            "id": "64216120",
            "scheme": "CPV",
            "description": "Electronic mail services"
          },
          {
            "id": "79810000",
            "scheme": "CPV",
            "description": "Printing services"
          }
        ]
      }
    ],
    "title": "Outgoing Mail Solution",
    "status": "planning",
    "legalBasis": {
      "id": "2023/54",
      "uri": "https://www.legislation.gov.uk/ukpga/2023/54/contents",
      "scheme": "UKPGA"
    },
    "description": "West Northamptonshire Council (WNC) is undertaking preliminary market engagement in advance of a potential procurement for an Outgoing Mail Solution. This notice invites suppliers to participate in a market engagement exercise to help inform the Council's options appraisal, specification development, and procurement approach.\nThe service will enable the electronic submission of documents for printing, enveloping, and postal dispatch, with options for fully electronic delivery. The solution must be cost-effective, reduce carbon emissions, and integrate with existing Council systems.\nPlease note: this is not a call for competition and does not signify the beginning of a procurement process. Participation or non-participation in this exercise will not be taken into account in any future procurement process.",
    "aboveThreshold": true,
    "mainProcurementCategory": "services"
  },
  "parties": [
    {
      "id": "GB-PPON-PGDV-8944-CMBP",
      "name": "West Northamptonshire Council",
      "roles": [
        "buyer"
      ],
      "address": {
        "region": "UKF24",
        "country": "GB",
        "locality": "Northampton",
        "postalCode": "NN1 1ED",
        "countryName": "United Kingdom",
        "streetAddress": "Angel Street"
      },
      "details": {
        "url": "https://www.westnorthants.gov.uk/working-us/doing-business-council",
        "classifications": [
          {
            "id": "publicAuthoritySubCentralGovernment",
            "scheme": "UK_CA_TYPE",
            "description": "Public authority - sub-central government"
          }
        ]
      },
      "identifier": {
        "id": "PGDV-8944-CMBP",
        "scheme": "GB-PPON"
      },
      "contactPoint": {
        "email": "procurement@westnorthants.gov.uk"
      }
    }
  ],
  "language": "en",
  "planning": {
    "documents": [
      {
        "id": "020077-2025",
        "url": "https://www.find-tender.service.gov.uk/Notice/020077-2025",
        "format": "text/html",
        "noticeType": "UK2",
        "description": "Preliminary market engagement notice on Find a Tender",
        "documentType": "marketEngagementNotice",
        "datePublished": "2025-05-09T13:39:10+01:00"
      }
    ],
    "milestones": [
      {
        "id": "engagement",
        "type": "engagement",
        "status": "scheduled",
        "dueDate": "2025-05-31T23:59:59+01:00",
        "description": "Interested suppliers are invited to read the engagement document and complete the accompanying questionnaire.\nTo access the full Pre-Market Engagement document and questionnaire, please email:\nprocurement@westnorthants.gov.uk\nResponses must be submitted by 31 May 2025 via email to:\nprocurement@westnorthants.gov.uk\nFollowing review of submissions, the Council will invite up to five suppliers to attend a demonstration session during the week commencing 16 June 2025. These sessions will:\nAllow suppliers to showcase their proposed solution\nProvide clarification on their responses\nHelp WNC shape its specification and procurement approach\nThese sessions are purely for market research and do not form part of any future evaluation or procurement process. No contract will be awarded through this exercise.\nThe final decision on next steps will be made by 30 June 2025. Participation is optional and will not impact any future tendering opportunity."
      }
    ]
  },
  "initiationType": "tender"
}