Official UK procurement notice
Outdoor & Practical Residential & Musical Study Weekends
Authority: East Renfrewshire Council (Local council)
What is being bought2 lots · detail below
Published requirement descriptionLot 1 - Outdoor residential education visits
Lot 2 - Duke of Edinburgh Award
Top 3 suppliers after evaluation will be awarded onto each lot
- Recurrence: January 2026
CPV: Education and training services
How this framework works
From the published notice- Places
- up to 3 suppliers · 3 bids on the busiest of 2 lots (1.0 per place) · 4 appointed (full)
Lots and requirements (2)Procurement structure
2 lots · all with a published value · evaluation weights differ by lotLot #1Outdoor Residential Education VisitsAwardedRenewalPublished value£1,483,200
Outdoor Residential Education and Residential visits for Primary and Secondary schools and children with additional support needs. Additional information: Quality Weightings above are sub weights. Total Quality Weight is 40%
The top 3 suppliers after evaluation will be awarded onto this lot.
As per the procurement regulations from 1 January 2022 there is a need to include VAT where applicable when calculating the estimated value of contracts please refer to tender information pack on PCS-T for all values including and excluding VAT.
Lot #2Provision of Duke of Edinburgh Scheme (DofE)AwardedRenewalPublished value£620,000
Throughout the academic year, East Renfrewshire Council secondary schools including pupils with additional support needs will support pupils who wish to participate in achieving their Duke of Edinburgh Award. Additional information: Quality Weighting above are sub weights. Total Quality weighting is 40%
The top 3 suppliers after evaluation will be awarded onto this lot.
As per the procurement regulations from 1 January 2022 there is a need to include VAT where applicable when calculating the estimated value of contracts please refer to tender information pack on PCS-T for all values including and excluding VAT.
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Lots publish different evaluation splits; there is no single procedure weighting.
| Lot | Quality | Price | Environmental | Split |
|---|---|---|---|---|
| 1 · Outdoor Residential Education Visits | 96 | 60 | 4 | |
| 2 · Provision of Duke of Edinburgh Scheme (DofE) | 95 | 60 | 5 |
- Suitability
Adventure Activities Licensing Authority (AALA)
Expedition Approved Activity Provider (APP)
All Bidders must complete the Master ITT first before they can move on to complete the Technical & Commercial Envelopes of individual lots they wish to participate in. Bidders can submit a bid for either one or all Lots.
Failure to complete the Master ITT or the Technical Envelope and Commercial Envelope within each lot you are bidding for will result in the rejection of your submission.
- Economic & financial standing
To establish the financial standing of a bidder, the Council will:
Take into account a risk report provided independently by Creditsafe. Within such reports, the risk of business failure is expressed as a
score ranging from 1 -100. In the event that a company is determined to have a risk failure rating of below 30 i.e. that the company is
considered to have a high risk of business failure, the submission will not be considered further. Where the score is 30+ the Council will
consider all information available from the report.
Where you are not registered on credit safe e.g. charitable organisations, new start companies and Sole Traders you are to submit 2 years
financial accounts, including Profit & Loss Statement and Balance Sheet for consideration.
It should be noted that in addition to the above checks the Council reserves the right at its own discretion to seek such other information
from the Applicant in accordance with Regulation 61(7) or Regulation 61(8) of the Public Contracts (Scotland) Regulations 2015 to
determine the Applicant’s economic and financial standing. The final decision on bidder inclusion rests with the Council.
The successful tender will be expected to maintain a Creditsafe level of 30+ throughout the contract period. The offer of any extension to the contract will be dependent on an acceptable crediting rating of 30+. The council reserve the right to terminate the contract should the financial standing decline to an unacceptable level.
Tenderers shoul…
- Technical & professional ability
Adventure Activities Licensing Authority (AALA)
Expedition Approved Activity Provider (APP)
As detailed within the Tender Information Pack within the Technical Envelope in each of the 2 Lots
- Price carries 60 points on every lot: a 10% discount moves about 6 points.
- “Outdoor & Practical Residential & Musical Study Weekends” is a framework: the contest is a place on its panel, up to 3 suppliers, not a single contract.
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.
Procedure terms & legal framework
From the official record · publisher note attached- Procedure method
- Open procedure
- Legal basis
- CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
- Procurement category
- Services
- Notice status
- Awarded
- Procurement threshold
- Unspecified in notice
- Regulatory regime
- Standard
- Commercial structure
- Framework agreement
- Who may use this agreement
- Not stated in the notice; call-off rights may be limited to the establishing authority
- Competition type
- Competitive procedure
- GPA / WTO covered
- Yes (GPA)
- Recurring procurement
- Yes · January 2026
- First published
- 28 Jan 2022, 10:25 GMT
- Last source update
- 25 May 2022, 14:36 BST
- Award evaluation window
- 28 Feb 2022 – …
- Authority reference
ERC000012- FTS notice number
2022/S 000-014650- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-03106aFind a Tender
- Electronic trading
- e-invoicing allowed · electronic ordering · electronic payment
Publisher note: Bidders should note that all questions relevant to this exercise should be posted using the Message Board facility for this project. Please ensure that all documentation is read thoroughly. Please note that the dates on this notice are indicative and subject to change. All values indicated are indicative figure only and no guarantee is given with regard to the Council’s overall uptake of any resulting contract. Bidders are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time and date to avoid any last minute problems. East Renfrewshire Council reserves the right inline with Regulation 72 of the Public Contracts (Scotland) Regulations 2015, to modified any awarded contract without a new procurement procedure. This is a framework and a maximum of 3 contractors will be appointed to each Lots. (SC Ref:694438)
How it was run
Official noticeTender documents are also served through a separate tool: https://www.publictendersscotland.publiccontractsscotland.gov.uk/web/login.html ↗
- Appointment period ends
- 28 Feb 2022, 12:00 GMT
- Submission channel
- {"electronicSubmission"}
- Accepted languages
- en
- Bid validity
- 180 days from the deadline
- Bids opened
- 28 Feb 2022, 12:00 GMT
Timeline
28 Feb 2022 → 25 May 2022 · 3 dates- Admission / appointment period endsperiod end, not a bid countdown28 Feb 2022, 12:00 GMT
- Bids opened28 Feb 2022, 12:00 GMT
- Notice published25 May 2022, 14:36 BST
Notice history
1 event · 2 releases on Find a Tender- Status changed to complete25 May 2022, 14:36 BST
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecast2 suppliers are admitted to this framework without individual award values or dates, see the supplier list below.
Contracts
Outdoor Residential Education Visits
- Signed
- 13 May 2022
- Value
- —
- Status
- active
Provision of Duke of Edinburgh Scheme (DofE)
- Signed
- 8 Apr 2022
- Value
- —
- Status
- active
Bid statistics published by the authority
| Lot | Bids | SME | VCSE | Valid bid range |
|---|---|---|---|---|
| 1 · Outdoor Residential Education Visits | 3bids · 3 electronic · 3 from abroad | 3 | — | £676 – £941 |
| 2 · Provision of Duke of Edinburgh Scheme (DofE) | 3bids · 3 electronic · 3 from abroad | 3 | — | £342 – £941 |
| Whole notice | — | — | — | £342 – £941 |
Contracting authority & participating public bodies
Dispute resolution & review bodies
- Paisley Sheriff Court and Justice of the Peace CourtReview body
Framework contractors & participating bidders
4 commercial parties on the notice- Adventure ExpeditionsFramework contractor
- Manor AdventureFramework contractor
- Scottish Outdoor Education CentresFramework contractor
- scout scotlandFramework contractor
Official documents & specifications
Official links; attachments are not copiedNo document links were published on the notice.