Official UK procurement notice
Outdoor Play and Sports Facilities Framework
Authority: Scotland Excel
What is being bought11 lots · detail below
Published requirement descriptionThis framework will provide councils and other participating bodies with a mechanism to procure a range of works, goods and services, including the design, supply, installation, inspection, maintenance, repair and refurbishment of outdoor play and sports facilities which include, but are not limited to, outdoor play parks, outdoor gym parks, outdoor learning areas, multi-use games areas, wheeled sports areas and artificial surfaces.
For more information about the requirements for each lot: Please see summary information, below, and the tender documentation which is available in the relevant PCS-T project for this procurement exercise .
CPV: Architectural design services · Architectural, construction, engineering and inspection services · Building construction work · Construction work · Construction work in connection with structures for sports ground · Construction work of leisure facilities · Engineering design services · Field and court sports equipment · Fitness equipments · Flatwork · Flatwork for children's play area · Flatwork for sports fields · +21 more
How this framework works
From the published notice- Places
- up to 35 suppliers · 15 bids on the busiest of 11 lots (0.4 per place) · 30 appointed
- Electronic auction
Tenderers are advised that whether electronic auction, electronic ordering, invoicing and payment will be used or accepted is at the discretion of each Scotland Excel Council, associate member or other bodies participating which will be settled by them during the procedure for the call-off of a contract under this proposed framework agreement.
Lots and requirements (11)Procurement structure
11 lots · no lot values published · evaluation weights differ by lotLot #1Design, Supply and Installation of Outdoor Play AreasCancelled
The scope of this lot is for design, supply and installation of outdoor play areas which will include outdoor play parks, outdoor gym parks and outdoor learning areas.
Whilst this is a national framework for Scotland, within the Procurement Documents, Tenderers are able to select which geographical areas (by local authority area) they are able to service. Additional information: Economic operators may be excluded from this competition if they are in any of the situations referred to in Regulation 58 of the Public Contracts (Scotland) Regulations 2015. Please see the Invitation to Tender contained on the PCS-Tender project relevant to this procurement and the other Procurement Documents for further information.
Lot #2Supply and Installation of Outdoor Play AreasCancelled
The scope of this lot is for supply and installation of outdoor play areas which will include outdoor play parks, outdoor gym parks and outdoor learning areas.
Whilst this is a national framework for Scotland, within the Procurement Documents Tenderers are able to select which geographical areas (by local authority area) they are able to service. Additional information: Economic operators may be excluded from this competition if they are in any of the situations referred to in Regulation 58 of the Public Contracts (Scotland) Regulations 2015. Please see the Invitation to Tender contained on the PCS-Tender project relevant to this procurement and the other Procurement Documents for further information.
Lot #3Design, Supply and Installation of Multi-Use Games AreasCancelled
The scope of this lot is for design, supply and installation of multi-use games areas.
Whilst this is a national framework for Scotland, within the Procurement Documents, Tenderers are able to select which geographical areas (by local authority area) they are able to service. Additional information: Economic operators may be excluded from this competition if they are in any of the situations referred to in Regulation 58 of the Public Contracts (Scotland) Regulations 2015. Please see the Invitation to Tender contained on the PCS-Tender project relevant to this procurement and the other Procurement Documents for further information.
Lot #4Design, Supply and Installation of Wheeled Sports AreasCancelled
The scope of this lot is for design, supply and installation of wheeled sports areas for use by a variety of wheeled sports including, but not limited to, skateboards, micro scooters, BMX and inline skates.
Whilst this is a national framework for Scotland, within the Procurement Documents, Tenderers are able to select which geographical areas (by local authority area) they are able to service. Additional information: Economic operators may be excluded from this competition if they are in any of the situations referred to in Regulation 58 of the Public Contracts (Scotland) Regulations 2015. Please see the Invitation to Tender contained on the PCS-Tender project relevant to this procurement and the other Procurement Documents for further information.
Lot #5Design of Artificial SurfacesCancelled
The scope of this lot is for design artificial surfaces which includes, but is not limited to, second generation (2G) and third generation (3G) pitches intended for sports such as football, hockey and rugby.
Whilst this is a national framework for Scotland, within the Procurement Documents, Tenderers are able to select which geographical areas (by local authority area) they are able to service. Additional information: Economic operators may be excluded from this competition if they are in any of the situations referred to in Regulation 58 of the Public Contracts (Scotland) Regulations 2015. Please see the Invitation to Tender contained on the PCS-Tender project relevant to this procurement and the other Procurement Documents for further information.
Lot #6Design, Supply and Installation of Artificial SurfacesCancelled
The scope of this lot is for design, supply and installation of artificial surfaces which includes, but is not limited to, second generation (2G) and third generation (3G) pitches intended for sports such as football, hockey and rugby.
Whilst this is a national framework for Scotland, within the Procurement Documents, Tenderers are able to select which geographical areas (by local authority area) they are able to service. Additional information: Economic operators may be excluded from this competition if they are in any of the situations referred to in Regulation 58 of the Public Contracts (Scotland) Regulations 2015. Please see the Invitation to Tender contained on the PCS-Tender project relevant to this procurement and the other Procurement Documents for further information.
Lot #7Supply and Installation of Safer SurfacingCancelled
The scope of this lot is for safer surfacing in outdoor play areas including outdoor play parks, outdoor gyms and outdoor learning areas.
Whilst this is a national framework for Scotland, within the Procurement Documents, Tenderers are able to offer on a defined ‘region’ basis, within which they may offer on a defined ‘region’ basis, within which they may select which geographical areas (by local authority area) they are able to service. Additional information: Economic operators may be excluded from this competition if they are in any of the situations referred to in Regulation 58 of the Public Contracts (Scotland) Regulations 2015. Please see the Invitation to Tender contained on the PCS-Tender project relevant to this procurement and the other Procurement Documents for further information.
Lot #8InstallationCancelled
The scope of this lot is for supply and installation of safer surfacing in outdoor play areas including outdoor play parks, outdoor gyms and outdoor learning areas.
Whilst this is a national framework for Scotland, within the Procurement Documents, Tenderers are able to offer on a defined ‘region’ basis, within which they may select which geographical areas (by local authority area) they are able to service. Additional information: Economic operators may be excluded from this competition if they are in any of the situations referred to in Regulation 58 of the Public Contracts (Scotland) Regulations 2015. Please see the Invitation to Tender contained on the PCS-Tender project relevant to this procurement and the other Procurement Documents for further information.
Lot #9Annual InspectionCancelled
The scope of this lot is for primarily annual inspection of outdoor play parks however may also include other inspections for outdoor play areas, outdoor gym areas, outdoor learning areas and Multi-Use Games Areas.
Whilst this is a national framework for Scotland, within the Procurement Documents, Tenderers are able to offer on a defined ‘region’ basis, within which they may select which geographical areas (by local authority area) they are able to service. Additional information: Economic operators may be excluded from this competition if they are in any of the situations referred to in Regulation 58 of the Public Contracts (Scotland) Regulations 2015. Please see the Invitation to Tender contained on the PCS-Tender project relevant to this procurement and the other Procurement Documents for further information.
Lot #10MaintenanceCancelled
The scope of this lot is for maintenance and repair of outdoor play areas, outdoor gym areas, multi-use games areas, wheeled
sports areas and artificial surfaces.
Whilst this is a national framework for Scotland, within the Procurement Documents, Tenderers are able to offer on a defined ‘region’ basis, within which they may select which geographical areas (by local authority area) they are able to service. Additional information: Economic operators may be excluded from this competition if they are in any of the situations referred to in Regulation 58 of the Public Contracts (Scotland) Regulations 2015. Please see the Invitation to Tender contained on the PCS-Tender project relevant to this procurement and the other Procurement Documents for further information.
Lot #11Supply and DeliveryCancelled
The scope of this lot is for the supply and delivery of equipment relating to outdoor play areas, outdoor learning areas, safer surfaces, outdoor gym areas, artificial surfaces, wheeled sports areas and multi-use games areas and any further ancillary materials, components, surfacing or fencing related to these areas.
Whilst this is a national framework for Scotland, within the Procurement Documents, Tenderers are able to select which geographical areas (by local authority area) they are able to service. Additional information: Economic operators may be excluded from this competition if they are in any of the situations referred to in Regulation 58 of the Public Contracts (Scotland) Regulations 2015. Please see the Invitation to Tender contained on the PCS-Tender project relevant to this procurement and the other Procurement Documents for further information.
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Lots publish different evaluation splits; there is no single procedure weighting.
- Suitability
SPD (SCOTLAND) QUESTIONS 4A.2 - Suitability: Tenderers bidding for lot 9 - Annual Inspection only, are required to confirm that inspection will be carried out by competent persons who have suitable training, experience and qualifications such as through The Royal Society for the Prevention of Accidents (ROSPA) or Register of Play Inspectors International (RPII) or equivalent.
Further to the identified selection criteria outlined above, full guidance and the minimum levels of standards required are outlined in the"0420 OPSF Information and Instructions to Tenderers incl Evaluation Methodology" document, which can be found in the in the "Buyer Attachments" area, within ITT 40102.
- Economic & financial standing
In accordance with Regulation 59(12), as this proposed Framework Agreement is divided into Lots, these Economic and Financial Standing selection criteria apply separately in relation to each individual lot.
SPD (SCOTLAND) QUESTIONS 4B.5.1 AND 4B.5.2 - Insurance Requirements
SPD (SCOTLAND) QUESTIONS 4B.6 - Other Economic and Financial Requirements
Minimum: SPD (SCOTLAND) QUESTIONS 4B.5.1 AND 4B.5.2 - INSURANCE REQUIREMENTS: It is a requirement of this contract that bidders hold, or can commit to obtain prior to the commencement of any subsequently awarded contract, the types and levels of insurance indicated below: ALL LOTS EMPLOYE… - Technical & professional ability
SPD (Scotland) Question 4C.1.2 - Works Contracts (Lot 6 ONLY)
SPD (Scotland) Question 4C.10 - Subcontracting
SPD (Scotland) Question 4D.1 - Quality Management Procedures
SPD (Scotland) Question 4D.1 - Health and Safety Procedures
SPD (Scotland) Question 4D.2 - Environmental Management Systems or Standards
In accordance with Regulation 59(12), as this proposed Framework Agreement is divided into lots, these Technical and Professional Ability selection criteria apply separately in relation to each individual lot.
Minimum: Further to the identified selection criteria outlined above, full guidance and the minimum levels of standards required are outlined in the "0420 OPSF Information and Instructions to Tenderers incl Evaluation Methodology" document, which can be found in the in the "Buyer Attachme…
- Price carries 20–80 points depending on the lot. Read the split per lot below.
- “Outdoor Play and Sports Facilities Framework” is a framework: the contest is a place on its panel, up to 35 suppliers, not a single contract.
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.
Procedure terms & legal framework
From the official record · publisher note attached- Procedure method
- Open procedure
- Legal basis
- CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
- Procurement category
- Works
- Notice status
- Awarded
- Procurement threshold
- Unspecified in notice
- Regulatory regime
- Standard
- Commercial structure
- Framework agreement
- Who may use this agreement
- Not stated in the notice; call-off rights may be limited to the establishing authority
- Competition type
- Competitive procedure
- GPA / WTO covered
- Yes (GPA)
- Recurring procurement
- No (one-off requirement)
- First published
- 23 Nov 2021, 14:55 GMT
- Last source update
- 24 May 2023, 10:17 BST
- Award evaluation window
- 21 Mar 2022 – …
- Authority reference
0420- FTS notice number
2023/S 000-014727- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-02f952Find a Tender
- Electronic trading
- e-invoicing allowed · electronic ordering · electronic payment
- Performance terms
For full details of the conditions relevant to the proposed Framework Contract and contracts to be called off thereunder (to the extent known or settled at this stage), please see the procurement documents).
Scotland Excel will require the members of any tendering group of entities (including, but not limited to consortium members, members of a group of economic operators and/or sub-contractors) to be jointly and severally liable for the performance of the contract (no matter the legal form taken by those entities in order to enter into the contract).
For further information relative to the submission of consortia tenders, tenders by groups of economic operators and sub-contracting, please refer to the procurement documentation including (without limitation) the "0420 OPSF Information and Instructions to Tenderers incl Evaluation Methodology" document, which can be found in the in the "Buyer Attachments" area, within ITT 40102.
- Review procedure
An economic operator that suffers, or risks suffering, loss or damage attributable to a breach of duty under the Public Contracts (Scotland) Regulations 2015 (SSI 2015/446) (as amended) may bring proceedings in the Sheriff Court or the Court of Session.
Publisher note: (SC Ref:726428)
How it was run
Official notice- Appointment period ends
- 14 Apr 2022, 12:00 BST
- Submission channel
- {"electronicSubmission"}
- Accepted languages
- en
- Bids opened
- 21 Mar 2022, 12:00 GMT
Timeline
20 Jan 2022 → 24 May 2023 · 5 dates- Next notice expected20 Jan 2022
- Bids opened21 Mar 2022, 12:00 GMT
- Admission / appointment period endsperiod end, not a bid countdown14 Apr 2022, 12:00 BST
- Bids must remain valid until19 Sept 2022, 23:59 BST
- Notice published24 May 2023, 10:17 BST
Notice history
5 events · 4 releases on Find a Tender · since 16 Mar 2022- Status changed to active16 Mar 2022, 13:51 GMT
- Procurement method changed16 Mar 2022, 13:51 GMT
- Deadline moved to 14 Apr 2022, 12:00 BST16 Mar 2022, 13:51 GMT+24 days · was 21 Mar 2022, 12:00 GMT
- Deadline published: 21 Mar 2022, 12:00 GMT16 Mar 2022, 13:51 GMT
- Status changed to complete24 May 2023, 10:17 BST
Published amendments (1 · 1 deadline change)
| When | What | Before | After | Shift |
|---|---|---|---|---|
| — | DeadlineTime limit · IV.2.2 | 21 Mar 2022 | 14 Apr 2022 | +24 d |
| — | Bid validityMinimum time frame during which the tenderer must maintain the tender · IV.2.6 | 19 Sept 2022 | 3 Oct 2022 | +14 d |
| — | Bid openingConditions for opening of tenders · IV.2.7 | 21 Mar 2022 | 14 Apr 2022 | +24 d |
IMPORTANT UPDATE: This message confirms an important change and clarification in the insurance requirements for the above tender, and a related change in the tender period. The changes are summarised as follows:- 1. The professional indemnity requirements will change for Professional Indemnity from a minimum of 5 million GBP each and every claim or in the aggregate to a minimum of 2 million GBP e…
Routine re-releases (4)
- 2021-11: 1 release · 23 Nov 2021
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecast11 suppliers are admitted to this framework without individual award values or dates, see the supplier list below.
Contracts
All 4 of these contracts carry the same published figure, £600,000, the framework's maximum for the whole notice, not each contract's own value. They are not eleven separate sums.
Design, Supply and Installation of Outdoor Play Areas
- Signed
- 28 Nov 2022
- Value
- £21,000,000
- Status
- active
Maintenance
- Signed
- 28 Nov 2022
- Value
- ceiling above
- Status
- active
Supply and Delivery
- Signed
- 28 Nov 2022
- Value
- £4,800,000
- Status
- active
Supply and Installation of Outdoor Play Areas
- Signed
- 28 Nov 2022
- Value
- £6,000,000
- Status
- active
Design, Supply and Installation of Multi-Use Games Areas
- Signed
- 28 Nov 2022
- Value
- £3,000,000
- Status
- active
Design of Artificial Surfaces
- Signed
- 28 Nov 2022
- Value
- ceiling above
- Status
- active
Design, Supply and Installation of Artificial Surfaces
- Signed
- 28 Nov 2022
- Value
- £9,000,000
- Status
- active
Supply and Installation of Safer Surfacing
- Signed
- 28 Nov 2022
- Value
- ceiling above
- Status
- active
Installation
- Signed
- 28 Nov 2022
- Value
- £12,000,000
- Status
- active
Annual Inspection
- Signed
- 28 Nov 2022
- Value
- £1,800,000
- Status
- active
Design, Supply and Installation of Wheeled Sports Areas
- Signed
- 28 Oct 2022
- Value
- ceiling above
- Status
- active
Bid statistics published by the authority
| Lot | Bids | SME | VCSE | Valid bid range |
|---|---|---|---|---|
| 1 · Design, Supply and Installation of Outdoor Play Areas | 10bids · 10 electronic · 10 from abroad | 10 | — | — |
| 2 · Supply and Installation of Outdoor Play Areas | 10bids · 10 electronic · 10 from abroad | 10 | — | — |
| 3 · Design, Supply and Installation of Multi-Use Games Areas | 11bids · 11 electronic · 11 from abroad | 11 | — | — |
| 4 · Design, Supply and Installation of Wheeled Sports Areas | 1bids · 1 electronic · 1 from abroad | 1 | — | — |
| 5 · Design of Artificial Surfaces | 4bids · 4 electronic · 4 from abroad | 4 | — | — |
| 6 · Design, Supply and Installation of Artificial Surfaces | 9bids · 9 electronic · 9 from abroad | 9 | — | — |
| 7 · Supply and Installation of Safer Surfacing | 7bids · 7 electronic · 7 from abroad | 7 | — | — |
| 8 · Installation | 11bids · 11 electronic · 11 from abroad | 11 | — | — |
| 9 · Annual Inspection | 2bids · 2 electronic · 2 from abroad | 2 | — | — |
| 10 · Maintenance | 9bids · 9 electronic · 9 from abroad | 9 | — | — |
| 11 · Supply and Delivery | 15bids · 15 electronic · 15 from abroad | 15 | — | — |
Contracting authority & participating public bodies
Dispute resolution & review bodies
- Court of SessionReview body
Framework contractors & participating bidders
30 commercial parties on the notice- Abacus Playgrounds LtdFramework contractor
- Active Playground Management Ltd.Framework contractor
- Allplay Ireland LtdFramework contractor
- Allsports Construction & Maintenance LtdFramework contractor
- Bendcrete Leisure LtdFramework contractor
- Broxap LimitedFramework contractor
- Caledonia Play LtdFramework contractor
- Doe Sport (North) LtdFramework contractor
- Fairways Sportsgrounds LtdFramework contractor
- HAGS-SMP Limited.Framework contractor
Show 20 more suppliers
- HAWTHORN HEIGHTS LTDFramework contractor
- Hunter Construction (Aberdeen) limitedFramework contractor
- Inclusive Play (UK) LtdFramework contractor
- Jupiter Play & Leisure LtdFramework contractor
- KOMPAN Scotland LimitedFramework contractor
- Landcare Solutions (Scotland) LtdFramework contractor
- MAC Consulting (Scotland) LimitedFramework contractor
- Play Services Ireland LtdFramework contractor
- Playscapes Scotland LtdFramework contractor
- Proludic LtdFramework contractor
- Russell Leisure LtdFramework contractor
- Scotplay and Sports LimitedFramework contractor
- Sportex Group LtdFramework contractor
- Sports Labs LtdFramework contractor
- Sportsmasters UK LtdFramework contractor
- Sutcliffe Play (Scotland) LtdFramework contractor
- T & N Gilmartin (Contractors) LtdFramework contractor
- Timberplay Scotland LtdFramework contractor
- Tony Patterson Sportsgrounds LimitedFramework contractor
- Wicksteed Leisure LtdFramework contractor
Official documents & specifications
Official links; attachments are not copiedNo document links were published on the notice.