Find a TenderAwarded
Published 23 Nov 2021, 14:55 GMT

Official UK procurement notice

Outdoor Play and Sports Facilities Framework

Official notice

Authority: Scotland Excel

Framework agreement11 lotsWorksOpen procedureSME suitable
Framework ceiling (notional)£60,000,000total for 11 lots · framework ceiling, not attributable revenue
Submissions closed 14 Apr 2022awarded 28 Nov 2022
Lots 11see the lot list below

What is being bought11 lots · detail below

Published requirement description

This framework will provide councils and other participating bodies with a mechanism to procure a range of works, goods and services, including the design, supply, installation, inspection, maintenance, repair and refurbishment of outdoor play and sports facilities which include, but are not limited to, outdoor play parks, outdoor gym parks, outdoor learning areas, multi-use games areas, wheeled sports areas and artificial surfaces.

For more information about the requirements for each lot: Please see summary information, below, and the tender documentation which is available in the relevant PCS-T project for this procurement exercise .

CPV: Architectural design services · Architectural, construction, engineering and inspection services · Building construction work · Construction work · Construction work in connection with structures for sports ground · Construction work of leisure facilities · Engineering design services · Field and court sports equipment · Fitness equipments · Flatwork · Flatwork for children's play area · Flatwork for sports fields · +21 more

How this framework works

From the published notice
Places
up to 35 suppliers · 15 bids on the busiest of 11 lots (0.4 per place) · 30 appointed
Electronic auction

Tenderers are advised that whether electronic auction, electronic ordering, invoicing and payment will be used or accepted is at the discretion of each Scotland Excel Council, associate member or other bodies participating which will be settled by them during the procedure for the call-off of a contract under this proposed framework agreement.

Lots and requirements (11)Procurement structure

11 lots · no lot values published · evaluation weights differ by lot
Lot #1Design, Supply and Installation of Outdoor Play AreasCancelled

The scope of this lot is for design, supply and installation of outdoor play areas which will include outdoor play parks, outdoor gym parks and outdoor learning areas.

Whilst this is a national framework for Scotland, within the Procurement Documents, Tenderers are able to select which geographical areas (by local authority area) they are able to service. Additional information: Economic operators may be excluded from this competition if they are in any of the situations referred to in Regulation 58 of the Public Contracts (Scotland) Regulations 2015. Please see the Invitation to Tender contained on the PCS-Tender project relevant to this procurement and the other Procurement Documents for further information.

Delivery: Scotland · Various locations throughout the geographical boundaries of the participating councils and associate members within Scotland.
Extensions: The Framework Contract will run from 1 August 2022 until 31 July 2024 with the option to extend for up to a further two twelve month periods until 31 July 2026.Variant bids: not allowed
Lot #2Supply and Installation of Outdoor Play AreasCancelled

The scope of this lot is for supply and installation of outdoor play areas which will include outdoor play parks, outdoor gym parks and outdoor learning areas.

Whilst this is a national framework for Scotland, within the Procurement Documents Tenderers are able to select which geographical areas (by local authority area) they are able to service. Additional information: Economic operators may be excluded from this competition if they are in any of the situations referred to in Regulation 58 of the Public Contracts (Scotland) Regulations 2015. Please see the Invitation to Tender contained on the PCS-Tender project relevant to this procurement and the other Procurement Documents for further information.

Delivery: Scotland · Various locations throughout the geographical boundaries of the participating Councils and associate members within Scotland.
Extensions: The Framework Contract will run from 1 August 2022 until 31 July 2024 with the option to extend for up to a further two twelve month periods until 31 July 2026Variant bids: not allowed
Lot #3Design, Supply and Installation of Multi-Use Games AreasCancelled

The scope of this lot is for design, supply and installation of multi-use games areas.

Whilst this is a national framework for Scotland, within the Procurement Documents, Tenderers are able to select which geographical areas (by local authority area) they are able to service. Additional information: Economic operators may be excluded from this competition if they are in any of the situations referred to in Regulation 58 of the Public Contracts (Scotland) Regulations 2015. Please see the Invitation to Tender contained on the PCS-Tender project relevant to this procurement and the other Procurement Documents for further information.

Delivery: Scotland · Various locations throughout the geographical boundaries of the participating Councils and associate members within Scotland.
Extensions: The Framework Contract will run from 1 August 2022 until 31 July 2024 with the option to extend for up to a further two twelve month periods until 31 July 2026Variant bids: not allowed
Lot #4Design, Supply and Installation of Wheeled Sports AreasCancelled

The scope of this lot is for design, supply and installation of wheeled sports areas for use by a variety of wheeled sports including, but not limited to, skateboards, micro scooters, BMX and inline skates.

Whilst this is a national framework for Scotland, within the Procurement Documents, Tenderers are able to select which geographical areas (by local authority area) they are able to service. Additional information: Economic operators may be excluded from this competition if they are in any of the situations referred to in Regulation 58 of the Public Contracts (Scotland) Regulations 2015. Please see the Invitation to Tender contained on the PCS-Tender project relevant to this procurement and the other Procurement Documents for further information.

Delivery: Scotland · Various locations throughout the geographical boundaries of the participating Councils and associate members within Scotland.
Extensions: The Framework Contract will run from 1 August 2022 until 31 July 2024 with the option to extend for up to a further two twelve month periods until 31 July 2026.Variant bids: not allowed
Lot #5Design of Artificial SurfacesCancelled

The scope of this lot is for design artificial surfaces which includes, but is not limited to, second generation (2G) and third generation (3G) pitches intended for sports such as football, hockey and rugby.

Whilst this is a national framework for Scotland, within the Procurement Documents, Tenderers are able to select which geographical areas (by local authority area) they are able to service. Additional information: Economic operators may be excluded from this competition if they are in any of the situations referred to in Regulation 58 of the Public Contracts (Scotland) Regulations 2015. Please see the Invitation to Tender contained on the PCS-Tender project relevant to this procurement and the other Procurement Documents for further information.

Delivery: Scotland · Various locations throughout the geographical boundaries of the participating councils and associate members within Scotland.
Extensions: The Framework Contract will run from 1 August 2022 until 31 July 2024 with the option to extend for up to a further two twelve month periods until 31 July 2026.Variant bids: not allowed
Lot #6Design, Supply and Installation of Artificial SurfacesCancelled

The scope of this lot is for design, supply and installation of artificial surfaces which includes, but is not limited to, second generation (2G) and third generation (3G) pitches intended for sports such as football, hockey and rugby.

Whilst this is a national framework for Scotland, within the Procurement Documents, Tenderers are able to select which geographical areas (by local authority area) they are able to service. Additional information: Economic operators may be excluded from this competition if they are in any of the situations referred to in Regulation 58 of the Public Contracts (Scotland) Regulations 2015. Please see the Invitation to Tender contained on the PCS-Tender project relevant to this procurement and the other Procurement Documents for further information.

Delivery: Scotland · Various locations throughout the geographical boundaries of the participating councils and associate members within Scotland.
Extensions: The Framework Contract will run from 1 August 2022 until 31 July 2024 with the option to extend for up to a further two twelve month periods until 31 July 2026.Variant bids: not allowed
Lot #7Supply and Installation of Safer SurfacingCancelled

The scope of this lot is for safer surfacing in outdoor play areas including outdoor play parks, outdoor gyms and outdoor learning areas.

Whilst this is a national framework for Scotland, within the Procurement Documents, Tenderers are able to offer on a defined ‘region’ basis, within which they may offer on a defined ‘region’ basis, within which they may select which geographical areas (by local authority area) they are able to service. Additional information: Economic operators may be excluded from this competition if they are in any of the situations referred to in Regulation 58 of the Public Contracts (Scotland) Regulations 2015. Please see the Invitation to Tender contained on the PCS-Tender project relevant to this procurement and the other Procurement Documents for further information.

Delivery: Scotland · Various locations throughout the geographical boundaries of the participating councils and associate members within Scotland.
Extensions: The Framework Contract will run from 1 August 2022 until 31 July 2024 with the option to extend for up to a further two twelve month periods until 31 July 2026.Variant bids: not allowed
Lot #8InstallationCancelled

The scope of this lot is for supply and installation of safer surfacing in outdoor play areas including outdoor play parks, outdoor gyms and outdoor learning areas.

Whilst this is a national framework for Scotland, within the Procurement Documents, Tenderers are able to offer on a defined ‘region’ basis, within which they may select which geographical areas (by local authority area) they are able to service. Additional information: Economic operators may be excluded from this competition if they are in any of the situations referred to in Regulation 58 of the Public Contracts (Scotland) Regulations 2015. Please see the Invitation to Tender contained on the PCS-Tender project relevant to this procurement and the other Procurement Documents for further information.

Delivery: Scotland · Various locations throughout the geographical boundaries of the participating councils and associate members within Scotland.
Extensions: The Framework Contract will run from 1 August 2022 until 31 July 2024 with the option to extend for up to a further two twelve month periods until 31 July 2026.Variant bids: not allowed
Lot #9Annual InspectionCancelled

The scope of this lot is for primarily annual inspection of outdoor play parks however may also include other inspections for outdoor play areas, outdoor gym areas, outdoor learning areas and Multi-Use Games Areas.

Whilst this is a national framework for Scotland, within the Procurement Documents, Tenderers are able to offer on a defined ‘region’ basis, within which they may select which geographical areas (by local authority area) they are able to service. Additional information: Economic operators may be excluded from this competition if they are in any of the situations referred to in Regulation 58 of the Public Contracts (Scotland) Regulations 2015. Please see the Invitation to Tender contained on the PCS-Tender project relevant to this procurement and the other Procurement Documents for further information.

Delivery: Scotland · Various locations throughout the geographical boundaries of the participating councils and associate members within Scotland.
Extensions: The Framework Contract will run from 1 August 2022 until 31 July 2024 with the option to extend for up to a further two twelve month periods until 31 July 2026.Variant bids: not allowed
Lot #10MaintenanceCancelled

The scope of this lot is for maintenance and repair of outdoor play areas, outdoor gym areas, multi-use games areas, wheeled

sports areas and artificial surfaces.

Whilst this is a national framework for Scotland, within the Procurement Documents, Tenderers are able to offer on a defined ‘region’ basis, within which they may select which geographical areas (by local authority area) they are able to service. Additional information: Economic operators may be excluded from this competition if they are in any of the situations referred to in Regulation 58 of the Public Contracts (Scotland) Regulations 2015. Please see the Invitation to Tender contained on the PCS-Tender project relevant to this procurement and the other Procurement Documents for further information.

Delivery: Scotland · Various locations throughout the geographical boundaries of the participating councils and associate members within Scotland.
Extensions: The Framework Contract will run from 1 August 2022 until 31 July 2024 with the option to extend for up to a further two twelve month periods until 31 July 2026.Variant bids: not allowed
Lot #11Supply and DeliveryCancelled

The scope of this lot is for the supply and delivery of equipment relating to outdoor play areas, outdoor learning areas, safer surfaces, outdoor gym areas, artificial surfaces, wheeled sports areas and multi-use games areas and any further ancillary materials, components, surfacing or fencing related to these areas.

Whilst this is a national framework for Scotland, within the Procurement Documents, Tenderers are able to select which geographical areas (by local authority area) they are able to service. Additional information: Economic operators may be excluded from this competition if they are in any of the situations referred to in Regulation 58 of the Public Contracts (Scotland) Regulations 2015. Please see the Invitation to Tender contained on the PCS-Tender project relevant to this procurement and the other Procurement Documents for further information.

Delivery: Scotland · Various locations throughout the geographical boundaries of the participating councils and associate members within Scotland.
Extensions: The Framework Contract will run from 1 August 2022 until 31 July 2024 with the option to extend for up to a further two twelve month periods until 31 July 2026Variant bids: not allowed

What it takes to win
i

How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
Conditions of participation3
  • Suitability

    SPD (SCOTLAND) QUESTIONS 4A.2 - Suitability: Tenderers bidding for lot 9 - Annual Inspection only, are required to confirm that inspection will be carried out by competent persons who have suitable training, experience and qualifications such as through The Royal Society for the Prevention of Accidents (ROSPA) or Register of Play Inspectors International (RPII) or equivalent.

    Further to the identified selection criteria outlined above, full guidance and the minimum levels of standards required are outlined in the"0420 OPSF Information and Instructions to Tenderers incl Evaluation Methodology" document, which can be found in the in the "Buyer Attachments" area, within ITT 40102.

  • Economic & financial standing

    In accordance with Regulation 59(12), as this proposed Framework Agreement is divided into Lots, these Economic and Financial Standing selection criteria apply separately in relation to each individual lot.

    SPD (SCOTLAND) QUESTIONS 4B.5.1 AND 4B.5.2 - Insurance Requirements

    SPD (SCOTLAND) QUESTIONS 4B.6 - Other Economic and Financial Requirements

    Minimum: SPD (SCOTLAND) QUESTIONS 4B.5.1 AND 4B.5.2 - INSURANCE REQUIREMENTS: It is a requirement of this contract that bidders hold, or can commit to obtain prior to the commencement of any subsequently awarded contract, the types and levels of insurance indicated below: ALL LOTS EMPLOYE…
  • Technical & professional ability

    SPD (Scotland) Question 4C.1.2 - Works Contracts (Lot 6 ONLY)

    SPD (Scotland) Question 4C.10 - Subcontracting

    SPD (Scotland) Question 4D.1 - Quality Management Procedures

    SPD (Scotland) Question 4D.1 - Health and Safety Procedures

    SPD (Scotland) Question 4D.2 - Environmental Management Systems or Standards

    In accordance with Regulation 59(12), as this proposed Framework Agreement is divided into lots, these Technical and Professional Ability selection criteria apply separately in relation to each individual lot.

    Minimum: Further to the identified selection criteria outlined above, full guidance and the minimum levels of standards required are outlined in the "0420 OPSF Information and Instructions to Tenderers incl Evaluation Methodology" document, which can be found in the in the "Buyer Attachme…
What this means for your bid
  • Price carries 20–80 points depending on the lot. Read the split per lot below.
  • “Outdoor Play and Sports Facilities Framework” is a framework: the contest is a place on its panel, up to 35 suppliers, not a single contract.

Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.

Procedure terms & legal framework

From the official record · publisher note attached
Procedure method
Open procedure
Legal basis
CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
Procurement category
Works
Notice status
Awarded
Procurement threshold
Unspecified in notice
Regulatory regime
Standard
Commercial structure
Framework agreement
Who may use this agreement
Not stated in the notice; call-off rights may be limited to the establishing authority
Competition type
Competitive procedure
GPA / WTO covered
Yes (GPA)
Recurring procurement
No (one-off requirement)
First published
23 Nov 2021, 14:55 GMT
Last source update
24 May 2023, 10:17 BST
Award evaluation window
21 Mar 2022 – …
Authority reference
0420
FTS notice number
2023/S 000-014727
Classification (CPV)
Architectural design servicesArchitectural, construction, engineering and inspection servicesBuilding construction workConstruction workConstruction work in connection with structures for sports groundConstruction work of leisure facilitiesEngineering design servicesField and court sports equipmentFitness equipmentsFlatwork
+23 moreFlatwork for children's play areaFlatwork for sports fields
Delivery area
Scotland (UKM)
Official registry OCID
ocds-h6vhtk-02f952 Find a Tender
Contract terms
Electronic trading
e-invoicing allowed · electronic ordering · electronic payment
Performance terms

For full details of the conditions relevant to the proposed Framework Contract and contracts to be called off thereunder (to the extent known or settled at this stage), please see the procurement documents).

Scotland Excel will require the members of any tendering group of entities (including, but not limited to consortium members, members of a group of economic operators and/or sub-contractors) to be jointly and severally liable for the performance of the contract (no matter the legal form taken by those entities in order to enter into the contract).

For further information relative to the submission of consortia tenders, tenders by groups of economic operators and sub-contracting, please refer to the procurement documentation including (without limitation) the "0420 OPSF Information and Instructions to Tenderers incl Evaluation Methodology" document, which can be found in the in the "Buyer Attachments" area, within ITT 40102.

Review and risk notes
Review procedure

An economic operator that suffers, or risks suffering, loss or damage attributable to a breach of duty under the Public Contracts (Scotland) Regulations 2015 (SSI 2015/446) (as amended) may bring proceedings in the Sheriff Court or the Court of Session.

Publisher note: (SC Ref:726428)

How it was run

Official notice
Run through: Public Contracts Scotland · Who buys & how to bid on PCS
Supplier login requiredLanguage: EN
Access & registration note: Free single registration for Scotland; PCS-Tender (Jaggaer) for full bidding
Appointment period ends
14 Apr 2022, 12:00 BST
Submission channel
{"electronicSubmission"}
Accepted languages
en
Bids opened
21 Mar 2022, 12:00 GMT
Detailed submission instructions & authority contactsFrom official release

Timeline

20 Jan 2022 → 24 May 2023 · 5 dates
  1. Next notice expected
    20 Jan 2022
  2. Bids opened
    21 Mar 2022, 12:00 GMT
  3. Admission / appointment period endsperiod end, not a bid countdown
    14 Apr 2022, 12:00 BST
  4. Bids must remain valid until
    19 Sept 2022, 23:59 BST
  5. Notice published
    24 May 2023, 10:17 BST

Notice history

5 events · 4 releases on Find a Tender · since 16 Mar 2022
  1. Status changed to active
    16 Mar 2022, 13:51 GMT
  2. Procurement method changed
    16 Mar 2022, 13:51 GMT
  3. Deadline moved to 14 Apr 2022, 12:00 BST
    16 Mar 2022, 13:51 GMT
    +24 days · was 21 Mar 2022, 12:00 GMT
  4. Deadline published: 21 Mar 2022, 12:00 GMT
    16 Mar 2022, 13:51 GMT
  5. Status changed to complete
    24 May 2023, 10:17 BST
Published amendments (1 · 1 deadline change)
WhenWhatBeforeAfterShift
—DeadlineTime limit · IV.2.221 Mar 202214 Apr 2022+24 d
—Bid validityMinimum time frame during which the tenderer must maintain the tender · IV.2.619 Sept 20223 Oct 2022+14 d
—Bid openingConditions for opening of tenders · IV.2.721 Mar 202214 Apr 2022+24 d

IMPORTANT UPDATE: This message confirms an important change and clarification in the insurance requirements for the above tender, and a related change in the tender period. The changes are summarised as follows:- 1. The professional indemnity requirements will change for Professional Indemnity from a minimum of 5 million GBP each and every claim or in the aggregate to a minimum of 2 million GBP e…

Routine re-releases (4)
  • 2021-11: 1 release · 23 Nov 2021

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast
Suppliers appointed 30admitted to the panel · see the list ↓
Bids received 1515 from SMEs · busiest of 11 lots
Contracts signed 11latest 28 Nov 2022

11 suppliers are admitted to this framework without individual award values or dates, see the supplier list below.

Contracts

All 4 of these contracts carry the same published figure, £600,000, the framework's maximum for the whole notice, not each contract's own value. They are not eleven separate sums.

  • Design, Supply and Installation of Outdoor Play Areas

    Signed
    28 Nov 2022
    Value
    £21,000,000
    Status
    active
  • Maintenance

    Signed
    28 Nov 2022
    Value
    ceiling above
    Status
    active
  • Supply and Delivery

    Signed
    28 Nov 2022
    Value
    £4,800,000
    Status
    active
  • Supply and Installation of Outdoor Play Areas

    Signed
    28 Nov 2022
    Value
    £6,000,000
    Status
    active
  • Design, Supply and Installation of Multi-Use Games Areas

    Signed
    28 Nov 2022
    Value
    £3,000,000
    Status
    active
  • Design of Artificial Surfaces

    Signed
    28 Nov 2022
    Value
    ceiling above
    Status
    active
  • Design, Supply and Installation of Artificial Surfaces

    Signed
    28 Nov 2022
    Value
    £9,000,000
    Status
    active
  • Supply and Installation of Safer Surfacing

    Signed
    28 Nov 2022
    Value
    ceiling above
    Status
    active
  • Installation

    Signed
    28 Nov 2022
    Value
    £12,000,000
    Status
    active
  • Annual Inspection

    Signed
    28 Nov 2022
    Value
    £1,800,000
    Status
    active
  • Design, Supply and Installation of Wheeled Sports Areas

    Signed
    28 Oct 2022
    Value
    ceiling above
    Status
    active

Bid statistics published by the authority

LotBidsSMEVCSEValid bid range
1 · Design, Supply and Installation of Outdoor Play Areas10bids · 10 electronic · 10 from abroad10——
2 · Supply and Installation of Outdoor Play Areas10bids · 10 electronic · 10 from abroad10——
3 · Design, Supply and Installation of Multi-Use Games Areas11bids · 11 electronic · 11 from abroad11——
4 · Design, Supply and Installation of Wheeled Sports Areas1bids · 1 electronic · 1 from abroad1——
5 · Design of Artificial Surfaces4bids · 4 electronic · 4 from abroad4——
6 · Design, Supply and Installation of Artificial Surfaces9bids · 9 electronic · 9 from abroad9——
7 · Supply and Installation of Safer Surfacing7bids · 7 electronic · 7 from abroad7——
8 · Installation11bids · 11 electronic · 11 from abroad11——
9 · Annual Inspection2bids · 2 electronic · 2 from abroad2——
10 · Maintenance9bids · 9 electronic · 9 from abroad9——
11 · Supply and Delivery15bids · 15 electronic · 15 from abroad15——

Contracting authority & participating public bodies

Scotland Excel

Contracting authorityRegional or local authorityGeneral public services Renfrewshire House, Cotton Street, Paisley, Scotland, PA1 1ARContact name, email, phone Published organisation website ↗

Dispute resolution & review bodies

  • Court of SessionReview body Edinburgh

Framework contractors & participating bidders

30 commercial parties on the notice
Show 20 more suppliers

Official documents & specifications

Official links; attachments are not copied

No document links were published on the notice.