Official UK procurement notice
YPO 001283 Outdoor Furniture
Authority: Yorkshire Purchasing Organisation (Public body)
Sectors: Furniture (incl. office furniture), furnishings, domestic appliances (excl. lighting) and cleaning products (39) Delivery: UK
Framework ceiling (notional)£3,333,333envelope for 3 lots · framework ceiling, not attributable revenue · 1 value update
Submissions closed 23 Oct 2025awarded 17 Mar 2026
Awarded to Marmax products LTD +2 more3 awards
Framework period 2 yrsends 31 Dec 2027 · up to 31 Dec 2029 with extensions · starts 1 Jan 2026
What is being bought3 lots · detail below
Published requirement descriptionYPO have appointed Suppliers onto a Framework Agreement following a Competitive Tendering Procedure for the supply of Outdoor Furniture [for use primarily in the education market and local authority sectors. However private customers are also able to buy from YPO]. This Framework is designed to allow YPO to meet the needs of all public sector Contracting Authorities by establishing an agreement for Suppliers to deliver to YPO customers on a direct basis whereby the end customer places the order with YPO and YPO places the order with the Supplier, but the Supplier delivers direct to the end
customer.
- The authority expects to re-tender this requirement around 23 Sept 2029, 23:59 BST.
CPV: Furniture (incl. office furniture), furnishings, domestic appliances (excl. lighting) and cleaning products
How this framework works
From the published notice- Type
- Open framework
- Call-offs
- call-offs are awarded directly to appointed suppliers, without further competition
- Bids received
- 2 bids on the busiest of 3 lots · 3 suppliers appointed
- Framework period
- 2 yrs · up to 4 yrs from 1 Jan 2026
- Supplier levy on call-offs (max %)
5.50% of call-off value · This tender will have the following rebates:
Marketing and Catalogue contribution - 3%
Retrospective Rebate - 2.5%
Who may buy through it
Published description of the framework
A completed pricing appendix for a basket of goods was required as part of suppliers submission and was evaluated using the CIPFA % difference model.
This pricing is to be held for an Initial Period from 1st April 2026 (the commencement date of this Contract) to March 2027. After this Initial Period, any amendments to price must be
agreed with YPO in writing at least 45 days before any proposed implementation. Any price increases must be backed up with evidence to support the increase.
Suppliers will then be able to submit new pricing yearly for the following years catalogue.
Lots and requirements (3)Procurement structure
3 lots · all with a published value · same conditions of participation on every lot · same evaluation weights on every lotEvery one of these 3 lots carries the same published figure, £3,333,333: it is the framework's maximum for the whole notice, not each lot's own budget, and no share per lot is published. The cards below say ceiling above rather than repeat it.
Lot #1100% Recycled Plastic Outdoor FurnitureAwardedRenewalceiling above
The source published no individual description for this lot.
Pre-qualification & selection criteria (PQQ)2
- Economic & financial standing
Please refer to the procurement documents
- Technical & professional ability
Please refer to the procurement documents
Lot #260-70% Recycled Plastic Outdoor FurnitureAwardedRenewalceiling above
The source published no individual description for this lot.
Pre-qualification & selection criteria (PQQ)2
- Economic & financial standing
Please refer to the procurement documents
- Technical & professional ability
Please refer to the procurement documents
Lot #3Wooden Outdoor FurnitureAwardedRenewalceiling above
The source published no individual description for this lot.
Pre-qualification & selection criteria (PQQ)2
- Economic & financial standing
Please refer to the procurement documents
- Technical & professional ability
Please refer to the procurement documents
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
How bids were scored · same split on all 3 lots
Published sub-criteria (4)
- Quality: 15%
- Delivery and Customer Service: 15%
- Cost: 50%
- Social Value /Sustainability: 20%
Published award criteria (4)
- Cost: There will be one requirement in this criterion which will be to submit pricing on a basket of goods for evaluation
- Quality: There will be one requirement in this criterion which will be to answer a question around product quality
- Delivery and Customer Service: There will be one requirement in this criterion which will be to answer a question around delivery and customer service
- Social Value /Sustainability: There will be one requirement in this criterion which will be to answer a question around Social Value and Sustainability
Conditions of participation · identical on every lot2
- Economic & financial standing
Please refer to the procurement documents
- Technical & professional ability
Please refer to the procurement documents
What this means for your bid
- Price carries 50 of 100 points: a 10% discount moves about 5 points. This one is won on the number: sharpen the price before polishing the prose.
- “YPO 001283 Outdoor Furniture” is a framework: the contest is a place on its panel, not a single contract, and call-offs are awarded directly: getting appointed is the whole game.
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.
Procedure terms & legal framework
From the official record- Procedure method
- Open procedure
- Legal basis
- UKPGA · 2023/54 Procurement Act 2023
- Procurement category
- Goods
- Notice status
- Awarded
- Procurement threshold
- Above threshold (FTS publication)
- Regulatory regime
- Standard
- Commercial structure
- Framework agreement
- Who may use the vehicle
- https://www.ypo.co.uk/about/customers/permissible-users
- Competition type
- Competitive procedure
- GPA / WTO covered
- Unspecified in notice
- Recurring procurement
- Yes · next expected 23 Sept 2029
- First published
- 23 May 2025, 13:39 BST
- Last source update
- 21 May 2026, 15:05 BST
- Award evaluation window
- Submission end – 24 Nov 2025
- Authority reference
001283- FTS notice number
2025/S 000-059046- Latest notice
- Contract details notice (UK7)
- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-05229dFind a Tender- Contract terms summary
Please refer to the procurement documentation
Review and risk notes
- Risks
Please refer to the procurement documentation
How it was run
Official noticeRun through: ProContract (Due North) · Who buys & how to bid on ProContract
Access & registration note: Free · short registration with manual review; public opportunity list
- Appointment period ends
- 23 Oct 2025, 14:00 BST
- Clarification deadline
- 8 Oct 2025, 14:00 BST
- Submission channel
- Official e-sourcing portal
- Electronic submission
- Allowed
- Accepted languages
- en
- Supplier levy on call-offs (max %)
call-off levy · 5.50% of call-off value · This tender will have the following rebates:
Marketing and Catalogue contribution - 3%
Retrospective Rebate - 2.5%
Detailed submission instructions & authority contactsFrom official release
Timeline
23 May 2025 → 21 May 2026 · 10 dates- Planning notice published23 May 2025, 13:39 BST
- Market engagement13 Jun 2025, 23:59 BST
YPO are looking to start the pre market engagement for the provision of outdoor furniture. YPO wishes to procure Outdoor Furniture products in 2025 and start the tender process within the next month.
The aim of the pre-engagement is to improve on the previous framework, discuss any potential new products, innovation, along with reviewing the current terms and conditions, the specification and social value.
YPO has pre-prepared a document for any supplier who may be interested in this opportunity. The Pre engagement period will be from 23nd May 2025 to 13th June 2025. Please contact Amiee Price at [email protected] for the document and any further information.
YPO reserves the right to not commit to advertising this tender if we do so wish. Should YPO wish to proceed further a formal procurement process will be followed in accordance with YPO's contract procedure rules and in line with the Procurement Act 2023 as relevant. Please note that any information is being sought without prejudice and without commitment.
- Tender notice published387 days ago23 Sept 2025, 18:57 BST
- Clarification questions by372 days ago8 Oct 2025, 14:00 BST
- Admission / appointment period ends357 days ago · period end, not a bid countdown23 Oct 2025, 14:00 BST
- Award decision expected by325 days ago24 Nov 2025, 23:59 GMT
- Contract starts288 days ago1 Jan 2026
- Assessment summaries sent213 days ago17 Mar 2026
- Standstill ends202 days ago27 Mar 2026, 23:59 GMT
- Latest notice published147 days ago21 May 2026, 15:05 BST
Notice history
12 events · 6 releases on Find a Tender · since 23 May 2025- Preliminary market engagement notice published23 May 2025, 13:39 BSTUK2
- Tender notice published23 Sept 2025, 18:57 BSTUK4
- Published value updated to £3,333,33323 Sept 2025, 18:57 BSTwas £4,000,000
- Status changed to active23 Sept 2025, 18:57 BST
- Procurement method changed23 Sept 2025, 18:57 BST
- Deadline published: 23 Oct 2025, 14:00 BST23 Sept 2025, 18:57 BST
- Contract award notice published17 Mar 2026, 14:27 GMTUK6
- Status changed to complete17 Mar 2026, 14:27 GMT
- Contract signature expected31 Mar 2026, 23:59 BSTscheduled
- Contract details notice published16 Apr 2026, 14:58 BSTUK7
- Contract award notice published21 May 2026, 15:01 BSTUK6
- Contract details notice published21 May 2026, 15:05 BSTUK7
Routine re-releases (6)
- 2026-03: 1 release · 17 Mar 2026
- 2025-09: 1 release · 23 Sept 2025
- 2025-05: 1 release · 23 May 2025
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecastSuppliers appointed 33 awards · see the list ↓
Bids received 22 from SMEs · busiest of 3 lots
Contracts signed 3latest 1 Apr 2026
£3,333,333 is the framework's published maximum, restated by the publisher on 3 award rows. It is one ceiling, not 3 separate sums, and no share per lot is published; those rows read “ceiling above”.
| Awarded to | Value | Date | Status |
|---|---|---|---|
| Lot 1 · 100% Recycled Plastic Outdoor Furniture1 award | |||
| Marmax products LTDSMELot 1 - 100% Recycled Furniture1 Apr 2026 – 31 Mar 2028 · up to 31 Mar 2030Extensions: The Framework Agreement will cover the period from the 1st April 2026 to 31st March 2028 with one option to extend for an additional 24 months. The first decision to extend the Framework period will be taken by the end of January 2028 and will be dependent on satisfactory completion of all aspects of the Framework Agreement to date, the current market conditions for this category and YPO's contracting structures. The maximum Framework Agreement period will therefore be 4 years, from 1st April 2026 to 31st March 2030 (subject to an annual review, incorporating price re-establishment and KPI performance). · Options: Any resulting Contract shall be deemed to cover any item that can be supplied by the successful Tenderer(s) over the life of the Contract within the scope of Outdoor Furniture. | ceiling above | 17 Mar 2026 | Awarded |
| Lot 2 · 60-70% Recycled Plastic Outdoor Furniture1 award | |||
| Plastic Furniture Company LimitedSME1 Apr 2026 – 31 Mar 2028 · up to 31 Mar 2030Extensions: The Framework Agreement will cover the period from the 1st April 2026 to 31st March 2028 with one option to extend for an additional 24 months. The first decision to extend the Framework period will be taken by the end of January 2028 and will be dependent on satisfactory completion of all aspects of the Framework Agreement to date, the current market conditions for this category and YPO's contracting structures. The maximum Framework Agreement period will therefore be 4 years, from 1st April 2026 to 31st March 2030 (subject to an annual review, incorporating price re-establishment and KPI performance). · Options: Any resulting Contract shall be deemed to cover any item that can be supplied by the successful Tenderer(s) over the life of the Contract within the scope of Outdoor Furniture | ceiling above | 17 Mar 2026 | Awarded |
| Lot 3 · Wooden Outdoor Furniture1 award | |||
| LeisureBench LtdSME1 Apr 2026 – 31 Mar 2028 · up to 31 Mar 2030Extensions: The Framework Agreement will cover the period from the 1st April 2026 to 31st March 2028 with one option to extend for an additional 24 months. The first decision to extend the Framework period will be taken by the end of January 2028 and will be dependent on satisfactory completion of all aspects of the Framework Agreement to date, the current market conditions for this category and YPO's contracting structures. The maximum Framework Agreement period will therefore be 4 years, from 1st April 2026 to 31st March 2030 (subject to an annual review, incorporating price re-establishment and KPI performance). · Options: Any resulting Contract shall be deemed to cover any item that can be supplied by the successful Tenderer(s) over the life of the Contract within the scope of Outdoor Furniture | ceiling above | 17 Mar 2026 | Awarded |
Contracts
All 3 of these contracts carry the same published figure, £3,333,333, the framework's maximum for the whole notice, not each contract's own value. They are not eleven separate sums.
Lot 1. 100% Recycled Plastic Outdoor Furniture · Marmax products LTDSME
- Signed
- 1 Apr 2026
- Value
- ceiling above
- Period
- 1 Apr 2026 – 31 Mar 2028 · up to 31 Mar 2030 with extensions
- Status
- active
- Extensions
- The Framework Agreement will cover the period from the 1st April 2026 to 31st March 2028 with one option to extend for an additional 24 months. The first decision to extend the Framework period will be taken by the end of January 2028 and will be dependent on satisfactory completion of all aspects of the Framework Agreement to date, the current market conditions for this category and YPO's contracting structures. The maximum Framework Agreement period will therefore be 4 years, from 1st April 2026 to 31st March 2030 (subject to an annual review, incorporating price re-establishment and KPI performance).
- Options
- The right to additional purchases while the contract is valid. Any resulting Contract shall be deemed to cover any item that can be supplied by the successful Tenderer(s) over the life of the Contract within the scope of Outdoor Furniture.
6 agreed KPIs: Social Value 100% · Delivery and Quality Performance Reports · Invoice, delivery and credit note accuracy and on time - to 98% …
- Social Value 100%, - Delivering the proxies committed to in Appendix 3 - Social Value Commitment Response - Social Value engine to be updated by the last working day of every month.
- Delivery and Quality Performance Reports, - Total number of orders delivered in full i.e., all orders delivered 100% complete on the same day; - Total number of order lines delivered; - Line fill - to the standard of 98% first time fill; - No of late deliveries outside agreed window i.e., time and day; - Number of orders with any rejection due to damage; - Number of orders with any rejection due to errors; - Number of orders with any rejection due to quality; - Quantity of each product rejected due to damage; - Total quantity of orders delivered.
- Invoice, delivery and credit note accuracy and on time - to 98%, - Quantity of invoices sent to YPO; - Quantity of invoices queried due to error (price/delivery discrepancies).
- Rebate Payments, - Notification that the rebate and catalogue/marketing contribution payments are paid timely and accurately. 3% catalogue/marketing contribution paid annually and 2.5% rebate to be paid every 6 months.
- Sustainability, - An annual report to give your annual improvements (from the award of the Framework Agreement) regarding sustainability performance within your company. Details will be agreed at the award of the Framework Agreement; - An annual report detailing the progress towards the organisations carbon net zero plans; - An annual report detailing the risks in the supply chain in relation to modern slavery and the mitigations put in place to reduce this risk.
- Website and Catalogue Information, - All ranges and products will feature on the YPO website. The Supplier is expected to work with the Buyer and YPO marketing team to provide a full and detailed description for all products to gain sales and optimise website search engines including price, full description, dimensions, added value features, selling points, images showing multiple angles, room shot images and colour options. This is to be provided to YPO within 2 weeks of the request.
Lot 2 - 60% - 70% Recycled Plastic Outdoor Furniture · Plastic Furniture Company LimitedSME
- Signed
- 1 Apr 2026
- Value
- ceiling above
- Period
- 1 Apr 2026 – 31 Mar 2028 · up to 31 Mar 2030 with extensions
- Status
- active
- Extensions
- The Framework Agreement will cover the period from the 1st April 2026 to 31st March 2028 with one option to extend for an additional 24 months. The first decision to extend the Framework period will be taken by the end of January 2028 and will be dependent on satisfactory completion of all aspects of the Framework Agreement to date, the current market conditions for this category and YPO's contracting structures. The maximum Framework Agreement period will therefore be 4 years, from 1st April 2026 to 31st March 2030 (subject to an annual review, incorporating price re-establishment and KPI performance).
- Options
- The right to additional purchases while the contract is valid. Any resulting Contract shall be deemed to cover any item that can be supplied by the successful Tenderer(s) over the life of the Contract within the scope of Outdoor Furniture
6 agreed KPIs: Social Value 100% · Delivery and Quality Performance Reports · Invoice, delivery and credit note accuracy and on time - to 98% …
- Social Value 100%, - Delivering the proxies committed to in Appendix 3 - Social Value Commitment Response - Social Value engine to be updated by the last working day of every month.
- Delivery and Quality Performance Reports, - Total number of orders delivered in full i.e., all orders delivered 100% complete on the same day; - Total number of order lines delivered; - Line fill - to the standard of 98% first time fill; - No of late deliveries outside agreed window i.e., time and day; - Number of orders with any rejection due to damage; - Number of orders with any rejection due to errors; - Number of orders with any rejection due to quality; - Quantity of each product rejected due to damage; - Total quantity of orders delivered.
- Invoice, delivery and credit note accuracy and on time - to 98%, - Quantity of invoices sent to YPO; - Quantity of invoices queried due to error (price/delivery discrepancies).
- Rebate Payments, - Notification that the rebate and catalogue/marketing contribution payments are paid timely and accurately. 3% catalogue/marketing contribution paid annually and 2.5% rebate to be paid every 6 months.
- Sustainability, - An annual report to give your annual improvements (from the award of the Framework Agreement) regarding sustainability performance within your company. Details will be agreed at the award of the Framework Agreement; - An annual report detailing the progress towards the organisations carbon net zero plans; - An annual report detailing the risks in the supply chain in relation to modern slavery and the mitigations put in place to reduce this risk.
- Website and Catalogue Information, - All ranges and products will feature on the YPO website. The Supplier is expected to work with the Buyer and YPO marketing team to provide a full and detailed description for all products to gain sales and optimise website search engines including price, full description, dimensions, added value features, selling points, images showing multiple angles, room shot images and colour options. This is to be provided to YPO within 2 weeks of the request.
Lot 3 - Wooden Outdoor Furniture · LeisureBench LtdSME
- Signed
- 1 Apr 2026
- Value
- ceiling above
- Period
- 1 Apr 2026 – 31 Mar 2028 · up to 31 Mar 2030 with extensions
- Status
- active
- Extensions
- The Framework Agreement will cover the period from the 1st April 2026 to 31st March 2028 with one option to extend for an additional 24 months. The first decision to extend the Framework period will be taken by the end of January 2028 and will be dependent on satisfactory completion of all aspects of the Framework Agreement to date, the current market conditions for this category and YPO's contracting structures. The maximum Framework Agreement period will therefore be 4 years, from 1st April 2026 to 31st March 2030 (subject to an annual review, incorporating price re-establishment and KPI performance).
- Options
- The right to additional purchases while the contract is valid. Any resulting Contract shall be deemed to cover any item that can be supplied by the successful Tenderer(s) over the life of the Contract within the scope of Outdoor Furniture
6 agreed KPIs: Social Value 100% · Delivery and Quality Performance Reports · Invoice, delivery and credit note accuracy and on time - to 98% …
- Social Value 100%, - Delivering the proxies committed to in Appendix 3 - Social Value Commitment Response - Social Value engine to be updated by the last working day of every month.
- Delivery and Quality Performance Reports, Total number of orders delivered in full i.e., all orders delivered 100% complete on the same day; - Total number of order lines delivered; - Line fill - to the standard of 98% first time fill; - No of late deliveries outside agreed window i.e., time and day; - Number of orders with any rejection due to damage; - Number of orders with any rejection due to errors; - Number of orders with any rejection due to quality; - Quantity of each product rejected due to damage; - Total quantity of orders delivered.
- Invoice, delivery and credit note accuracy and on time - to 98%, - Quantity of invoices sent to YPO; - Quantity of invoices queried due to error (price/delivery discrepancies).
- Rebate Payments, - Notification that the rebate and catalogue/marketing contribution payments are paid timely and accurately. 3% catalogue/marketing contribution paid annually and 2.5% rebate to be paid every 6 months.
- Sustainability, - An annual report to give your annual improvements (from the award of the Framework Agreement) regarding sustainability performance within your company. Details will be agreed at the award of the Framework Agreement; - An annual report detailing the progress towards the organisations carbon net zero plans; - An annual report detailing the risks in the supply chain in relation to modern slavery and the mitigations put in place to reduce this risk.
- Website and Catalogue Information, - All ranges and products will feature on the YPO website. The Supplier is expected to work with the Buyer and YPO marketing team to provide a full and detailed description for all products to gain sales and optimise website search engines including price, full description, dimensions, added value features, selling points, images showing multiple angles, room shot images and colour options. This is to be provided to YPO within 2 weeks of the request.
Bid statistics published by the authority
| Lot | Bids | SME | VCSE | Valid bid range |
|---|---|---|---|---|
| 1 · 100% Recycled Plastic Outdoor Furniture | 1final-stage tenders · 5 at stage one | 1 | 0 | — |
| 2 · 60-70% Recycled Plastic Outdoor Furniture | 1final-stage tenders · 2 at stage one | 1 | 0 | — |
| 3 · Wooden Outdoor Furniture | 2final-stage tenders · 4 at stage one | 2 | 0 | — |
Contracting authority & participating public bodies
Framework contractors & participating bidders
3 commercial parties on the notice- LEISUREBENCH LIMITEDFramework contractor
- MARMAX PRODUCTS LIMITEDFramework contractor
- PLASTIC FURNITURE COMPANY LTDFramework contractor
Official documents & specifications (15)
Official links; attachments are not copiedTender pack and attachments
- Bidding documents and specifications Access to the Procurement Documents can be found at https://procontract.duenorth.com/register?ReadFor
Notices published for this procedure
- Contract details notice Contract details notice on Find a Tender
- Contract details notice Contract details notice on Find a Tender
- Contract details notice Contract details notice on Find a Tender
- Contract award notice Contract award notice on Find a Tender
- Contract award notice Contract award notice on Find a Tender
- Contract award notice Contract award notice on Find a Tender
- Contract details notice Contract details notice on Find a Tender
- Contract details notice Contract details notice on Find a Tender
Show 6 more notices
- Contract details notice Contract details notice on Find a Tender
- Contract award notice Contract award notice on Find a Tender
- Contract award notice Contract award notice on Find a Tender
- Contract award notice Contract award notice on Find a Tender
- Tender notice Tender notice on Find a Tender
- Preliminary market engagement notice Preliminary market engagement notice on Find a Tender