Official UK procurement notice
Orthodontic Services in Oxford, Thame, Eastleigh and Dover
Authority: NHS England (Central government)·Consortium: 2 public authorities
What is being bought8 lots · detail below
Published requirement descriptionNHS England South East (the Commissioner) sought to recommission Level 2 and 3a NHS Orthodontic Services in the Oxford, Thame, Eastleigh and Dover areas. Adverts were placed on Contracts Finder and the Find a Tender Service and an Invitation to Tender (ITT) process, based on the Open procedure, was undertaken during summer / autumn 2022 to identify the Most Economically Advantageous Tender and therefore determine the incoming provider.
The procurement was split into four lots, as follows so as to provide maximum flexibility to both the Commissioner and Bidders and interested parties were able to bid for one or two lots;
- Lot 1: Oxford
- Lot 2: Thame
- Lot 3: Eastleigh
- Lot 4: Dover
Orthodontics is the dental specialty concerned with facial growth, development of the dentition and occlusion, and the assessment, diagnosis, interception and treatment of malocclusions and facial irregularities.
The overall aim of the service is to provide equitable, accessible, high quality and cost effective specialist orthodontic services, in line with the National Guide for Commissioning Orthodontics, 2015 and NHS Personal Dental Services (PDS) Agreements Regulations 2005.
Orthodontics is mainly provided for children and adolescents who meet the agreed criteria for NHS treatment and for adults where there is clinical justification and where prior approval has been agreed with the commissioner.
The service includes:
- Assessment and treatment delivered according to each patient's clinical needs, including interceptive treatment and in hours urgent care
- Treatment includes examination, taking of radiographs, diagnosis, preventative care, advice, planning of orthodontic treatment, supply and repair of orthodontic appliances including retainers for a period of 12 months following the completion of active orthodontic treatment
- Appropriate referral to other healthcare providers for mandatory or advanced mandatory services or any other appropriate and necessary healthcare
- Advice to the patient and other clinicians where appropriate
The contracts are limited to orthodontic treatment within complexity Level 2 and 3a and excludes all mandatory services and the following additional services:
- Sedation services
- Domiciliary services
- Minor oral surgery
- Dental public health services
- Orthodontic complexity level 1 and 3b cases
This procurement has been carried out by NHS South, Central and West Commissioning Support Unit (SCW) on behalf of the Commissioners.
CPV: Dental practice and related services · Orthodontic services
Lots and requirements (8)Procurement structure
8 lots · 4 with a published value (£21,538,440 together) · a supplier may bid for at most 2 and win at most 2 of themLot #1Ortho-1: OxfordPublished value£6,985,440
Lot name Ortho-1: Oxford
Total UOA activity (annual) 12,000
Maximum annual contract value £776,160
This procurement is being carried out by NHS South, Central and West Commissioning Support Unit (SCW) on behalf of the Commissioners. Additional information: The services are healthcare services falling within Schedule 3 to the Public Contracts Regulations 2015 ("the Regulations") which are not subject to the full regime of the Regulations, but is instead governed by the "Light Touch Regime" contained within Chapter 3, Section 7 of the Regulations (Regulations 74 to 77).
Lot #2Ortho-2: ThamePublished value£2,328,480
Lot name Ortho-2: Thame
Total UOA activity (annual) 4,000
Maximum annual contract value £258,720
This procurement is being carried out by NHS South, Central and West Commissioning Support Unit (SCW) on behalf of the Commissioners. Additional information: The services are healthcare services falling within Schedule 3 to the Public Contracts Regulations 2015 ("the Regulations") which are not subject to the full regime of the Regulations, but is instead governed by the "Light Touch Regime" contained within Chapter 3, Section 7 of the Regulations (Regulations 74 to 77).
Lot #3Ortho-3: EastleighPublished value£5,821,200
Lot name Ortho-3: Eastleigh
Total UOA activity (annual) 10,000
Maximum annual contract value £646,800
This procurement is being carried out by NHS South, Central and West Commissioning Support Unit (SCW) on behalf of the Commissioners. Additional information: The services are healthcare services falling within Schedule 3 to the Public Contracts Regulations 2015 ("the Regulations") which are not subject to the full regime of the Regulations, but is instead governed by the "Light Touch Regime" contained within Chapter 3, Section 7 of the Regulations (Regulations 74 to 77).
Lot #4Ortho-4: DoverPublished value£6,403,320
Lot name Ortho-4: Dover
Total UOA activity (annual) 11,000
Maximum annual contract value £711,480
This procurement is being carried out by NHS South, Central and West Commissioning Support Unit (SCW) on behalf of the Commissioners. Additional information: The services are healthcare services falling within Schedule 3 to the Public Contracts Regulations 2015 ("the Regulations") which are not subject to the full regime of the Regulations, but is instead governed by the "Light Touch Regime" contained within Chapter 3, Section 7 of the Regulations (Regulations 74 to 77).
Lot #5Orthodontic Services in OxfordLot estimate not published
NHS England South East (the Commissioner) recommissioned Level 2 and 3a NHS Orthodontic Services in Oxford at an activity level of 12,000 Units of Orthodontic Activity (UOAs) per annum. Adverts were placed on Contracts Finder and the Find a Tender Service and an Invitation to Tender (ITT) process, based on the Open procedure, was undertaken during summer / autumn 2022 to identify the Most Economically Advantageous Tender and therefore determine the incoming provider.
Orthodontics is the dental specialty concerned with facial growth, development of the dentition and occlusion, and the assessment, diagnosis, interception and treatment of malocclusions and facial irregularities.
The overall aim of the service is to provide equitable, accessible, high quality and cost effective specialist orthodontic services, in line with the National Guide for Commissioning Orthodontics, 2015 and NHS Personal Dental Services (PDS) Agreements Regulations 2005.
Orthodontics is mainly provided for children and adolescents who meet the agreed criteria for NHS treatment and for adults where there is clinical justification and where prior approval has been agreed with the commissioner.
The service includes:
- Assessment and treatment delivered according to each patient's clinical needs, including interceptive treatment and in hours urgent care
- Treatment includes examination, taking of radiographs, diagnosis, preventative care, advice, planning of orthodontic treatment, supply and repair of orthodontic appliances including retainers for a period of 12 months following the completion of active orthodontic treatment
- Appropriate referral to other healthcare providers for mandatory or advanced mandatory services or any other appropriate and necessary healthcare
- Advice to the patient and other clinicians where appropriate
The contracts are limited to orthodontic treatment within complexity Level 2 and 3a and excludes all mandatory services and the following additional services:
- Sedation services
- Domiciliary services
- Minor oral surgery
- Dental public health services
- Orthodontic complexity level 1 and 3b cases
The contract has been awarded to Oxford Orthodontics Practice Ltd (previously DCG Trading 3 Ltd). The contract commenced on 12th June 2023 and has been awarded for an initial term of 7 years, with an option to extend for a further 2 years at the sole discretion of the Commissioner.
The anticipated annual contract value is £723,360.00. This value is based on 21/22 prices and will be subject to Dentist and Doctor Pay Review (DDRB) adjustments in the period up to April 2023 and annually thereafter.
This procurement has been carried out by NHS South, Central and West Commissioning Support Unit (SCW) on behalf of the Commissioners. Additional information: The services are healthcare services falling within Schedule 3 to the Public Contracts Regulations 2015 ("the Regulations") which are not subject to the full regime of the Regulations, but are instead governed by the "Light Touch Regime" contained within Chapter 3, Section 7 of the Regulations (Regulations 74 to 77).
Lot #6Orthodontic Services in ThameLot estimate not published
NHS England South East (the Commissioner) recommissioned Level 2 and 3a NHS Orthodontic Services in Thame at an activity level of 4,000 Units of Orthodontic Activity (UOAs) per annum. Adverts were placed on Contracts Finder and the Find a Tender Service and an Invitation to Tender (ITT) process, based on the Open procedure, was undertaken during summer / autumn 2022 to identify the Most Economically Advantageous Tender and therefore determine the incoming provider.
Orthodontics is the dental specialty concerned with facial growth, development of the dentition and occlusion, and the assessment, diagnosis, interception and treatment of malocclusions and facial irregularities.
The overall aim of the service is to provide equitable, accessible, high quality and cost effective specialist orthodontic services, in line with the National Guide for Commissioning Orthodontics, 2015 and NHS Personal Dental Services (PDS) Agreements Regulations 2005.
Orthodontics is mainly provided for children and adolescents who meet the agreed criteria for NHS treatment and for adults where there is clinical justification and where prior approval has been agreed with the commissioner.
The service includes:
- Assessment and treatment delivered according to each patient's clinical needs, including interceptive treatment and in hours urgent care
- Treatment includes examination, taking of radiographs, diagnosis, preventative care, advice, planning of orthodontic treatment, supply and repair of orthodontic appliances including retainers for a period of 12 months following the completion of active orthodontic treatment
- Appropriate referral to other healthcare providers for mandatory or advanced mandatory services or any other appropriate and necessary healthcare
- Advice to the patient and other clinicians where appropriate
The contracts are limited to orthodontic treatment within complexity Level 2 and 3a and excludes all mandatory services and the following additional services:
- Sedation services
- Domiciliary services
- Minor oral surgery
- Dental public health services
- Orthodontic complexity level 1 and 3b cases
The contract has been awarded to Oxford Orthodontics Ltd. The contract commenced on 19th July 2023 and has been awarded for an initial term of 6 years, 8 months and 13 days with an option to extend for a further 2 years at the sole discretion of the Commissioner.
The annual contract value is £241,120.00. This value is based on 21/22 prices and will be subject to Dentist and Doctor Pay Review (DDRB) adjustments in the period up to April 2023 and annually thereafter.
This procurement has been carried out by NHS South, Central and West Commissioning Support Unit (SCW) on behalf of the Commissioners. Additional information: The services are healthcare services falling within Schedule 3 to the Public Contracts Regulations 2015 ("the Regulations") which are not subject to the full regime of the Regulations, but are instead governed by the "Light Touch Regime" contained within Chapter 3, Section 7 of the Regulations (Regulations 74 to 77).
Lot #7Orthodontic Services in EastleighLot estimate not published
NHS England South East (the Commissioner) recommissioned Level 2 and 3a NHS Orthodontic Services in Eastleigh at an activity level of 10,000 Units of Orthodontic Activity (UOAs) per annum. Adverts were placed on Contracts Finder and the Find a Tender Service and an Invitation to Tender (ITT) process, based on the Open procedure, was undertaken during summer / autumn 2022 to identify the Most Economically Advantageous Tender and therefore determine the incoming provider.
Orthodontics is the dental specialty concerned with facial growth, development of the dentition and occlusion, and the assessment, diagnosis, interception and treatment of malocclusions and facial irregularities.
The overall aim of the service is to provide equitable, accessible, high quality and cost effective specialist orthodontic services, in line with the National Guide for Commissioning Orthodontics, 2015 and NHS Personal Dental Services (PDS) Agreements Regulations 2005.
Orthodontics is mainly provided for children and adolescents who meet the agreed criteria for NHS treatment and for adults where there is clinical justification and where prior approval has been agreed with the commissioner.
The service includes:
- Assessment and treatment delivered according to each patient's clinical needs, including interceptive treatment and in hours urgent care
- Treatment includes examination, taking of radiographs, diagnosis, preventative care, advice, planning of orthodontic treatment, supply and repair of orthodontic appliances including retainers for a period of 12 months following the completion of active orthodontic treatment
- Appropriate referral to other healthcare providers for mandatory or advanced mandatory services or any other appropriate and necessary healthcare
- Advice to the patient and other clinicians where appropriate
The contracts are limited to orthodontic treatment within complexity Level 2 and 3a and excludes all mandatory services and the following additional services:
- Sedation services
- Domiciliary services
- Minor oral surgery
- Dental public health services
- Orthodontic complexity level 1 and 3b cases
The contract has been awarded to Smile Care Eastleigh Ltd. The contract commenced on 1st April 2023 and has been awarded for an initial term of 7 years, with an option to extend for a further 2 years at the sole discretion of the Commissioner.
The annual contract value is £602,800.00. This value is based on 21/22 prices and will be subject to Dentist and Doctor Pay Review (DDRB) adjustments in the period up to April 2023 and annually thereafter.
This procurement has been carried out by NHS South, Central and West Commissioning Support Unit (SCW) on behalf of the Commissioners. Additional information: The services are healthcare services falling within Schedule 3 to the Public Contracts Regulations 2015 ("the Regulations") which are not subject to the full regime of the Regulations, but are instead governed by the "Light Touch Regime" contained within Chapter 3, Section 7 of the Regulations (Regulations 74 to 77).
Lot #8Orthodontic Services in DoverLot estimate not published
NHS England South East (the Commissioner) sought to commission Level 2 and 3a NHS Orthodontic Services in Dover at an activity level of 11,000 Units of Orthodontic Activity (UOAs) per annum. Adverts were placed on Contracts Finder and the Find a Tender Service and an Invitation to Tender (ITT) process, based on the Open procedure, was undertaken during summer / autumn 2022 to identify the Most Economically Advantageous Tender and therefore determine the incoming provider. No bids were received for this area and a contract has not been awarded.
This procurement has been carried out by NHS South, Central and West Commissioning Support Unit (SCW) on behalf of the Commissioners. Additional information: The services are healthcare services falling within Schedule 3 to the Public Contracts Regulations 2015 ("the Regulations") which are not subject to the full regime of the Regulations, but are instead governed by the "Light Touch Regime" contained within Chapter 3, Section 7 of the Regulations (Regulations 74 to 77).
Procedure terms & legal framework
From the official record · publisher note attached- Procedure method
- Open procedure
- Legal basis
- CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
- Procurement category
- Services
- Notice status
- Awarded
- Procurement threshold
- Unspecified in notice
- Regulatory regime
- Standard
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Competitive procedure
- GPA / WTO covered
- Unspecified in notice
- Recurring procurement
- Unspecified in notice
- First published
- 25 May 2022, 15:26 BST
- Last source update
- 2 Aug 2023, 15:14 BST
- Authority reference
WA12375- FTS notice number
2023/S 000-022487- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-033fe9Find a Tender
- Review procedure
As described in VI.3, deadline for lodging of appeals should be in accordance with Regulation 87 and Regulation 91 of the 2015 Regulations.
Publisher note: The services are healthcare services falling within Schedule 3 to the Public Contracts Regulations 2015 ("the Regulations") which are not subject to the full regime of the Regulations, but are instead governed by the "Light Touch Regime" contained within Chapter 3, Section 7 of the Regulations (Regulations 74 to 77). The tendering process has been conducted in accordance with the requirements and flexibilities provided by Articles 74 to 76 of the Directive, and Regulations 74 to 76 of the Regulations. The Authority ran a transparent tender process, treating all Bidders equally. For the avoidance of doubt, the Authority will not be bound by the Regulations or the Treaty on the Functioning of the European Union or any other regulations or legislation except for the specific parts or circumstances that apply to the procurement of these Services. Neither the inclusion of a selection stage, nor the use of any language or terms found in the Directive or Regulations, nor the description of the procedure voluntarily adopted by the Authority ("Open", "Restricted", "Competitive Procedure with Negotiation", "Competitive Dialogue" or any other description), nor any other indication, shall be taken to mean that the Authority intends to hold itself bound by the Directive or Regulations, save by the provisions applicable to services coming within the scope of Annex XIV of the Directive / Schedule 3 of the Regulations. The Contracting Authority has voluntarily observed the award decision notices provisions and held a 10 day standstill period as described in Regulation 87 of the Regulations.
How it was run
Official notice- Submission deadline
- 6 Jul 2022, 12:00 BST
- Submission channel
- {"electronicSubmission"}
- Accepted languages
- en
Timeline
6 Jul 2022 → 2 Aug 2023 · 2 dates- Submission deadline6 Jul 2022, 12:00 BST
- Notice published2 Aug 2023, 15:14 BST
Notice history
2 events · 2 releases on Find a Tender · since 2 Aug 2023- Status changed to complete2 Aug 2023, 15:14 BST
- Buyer details updated2 Aug 2023, 15:14 BST
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecast| Awarded to | Value | Date | Status |
|---|---|---|---|
| Lot 5 · Orthodontic Services in Oxford1 award | |||
| Oxford Orthodontics Practice Ltd (previously DCG Trading 3 Ltd) | £6,510,240 † | — | Awarded |
| Lot 6 · Orthodontic Services in Thame1 award | |||
| Oxford Orthodontics Ltd | £2,170,080 † | — | Awarded |
| Lot 7 · Orthodontic Services in Eastleigh1 award | |||
| Smile Care Eastleigh Ltd | £5,425,200 † | — | Awarded |
1 further award records carry no date or value.
Contracts
Orthodontic Services in Thame · Oxford Orthodontics Ltd
- Signed
- 19 Jul 2023
- Value
- £2,170,080
- Status
- active
Orthodontic Services in Oxford · Oxford Orthodontics Practice Ltd (previously DCG Trading 3 Ltd)
- Signed
- 12 Jun 2023
- Value
- £6,510,240
- Status
- active
Orthodontic Services in Eastleigh · Smile Care Eastleigh Ltd
- Signed
- 1 Apr 2023
- Value
- £5,425,200
- Status
- active
Bid statistics published by the authority
| Lot | Bids | SME | VCSE | Valid bid range |
|---|---|---|---|---|
| 5 · Orthodontic Services in Oxford | 6bids · 6 electronic | — | — | — |
| 6 · Orthodontic Services in Thame | 4bids · 4 electronic | — | — | — |
| 7 · Orthodontic Services in Eastleigh | 4bids · 4 electronic | — | — | — |
Contracting authority & participating public bodies
2 public bodies on the noticeConsortium members and other public bodies
- The NHS Commissioning Board operating as NHS EnglandContracting authorityBody governed by public lawHealth
Dispute resolution & review bodies
- High Court LondonReview body
- High Court in LondonReview body
Bidders & participating suppliers
3 commercial parties on the notice- Oxford Orthodontics LtdAwarded supplier
- Oxford Orthodontics Practice Ltd (previously DCG Trading 3 Ltd)Awarded supplier
- Smile Care Eastleigh LtdAwarded supplier
Official documents & specifications
Official links; attachments are not copiedNo document links were published on the notice.