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Published 22 Nov 2022, 15:04 GMT

Official UK procurement notice

Operating, Supply of Fuel, Servicing and Maintenance of Biomass Boilers at Airlie Primary School, Isla Primary School, Seaview Primary School, Tannadice Primary School, Montrose Sports Centre and at Kinloch Centre

Official notice

Authority: Angus Council (Local council)

Framework agreementServicesOpen procedureSME suitable
Sectors: Petroleum products, fuel, electricity and other sources of energy (09)Repair & Maintenance (50)Architecture & Engineering (71) Delivery: Scotland (UKM71)
Framework ceiling (notional)£1,000,000framework ceiling, not attributable revenue · 1 value update
Submissions closed 6 Mar 2023awarded 1 Apr 2023
Next notice expected 8 Feb 2023

What is being bought

Published requirement description

The current contracts for the operating, maintenance and servicing of Biomass boilers are

due to expire on 31 March 2023. A new contract is required to continue with the operating,

servicing, and maintenance of these boilers. In addition to this, we require the delivery and

offloading of woodchips on a regular basis to each site. These contracts have been in place

for varying lengths, with all due to expire on the 31 March 2023.The boilers vary in

manufacturer and size to meet the individual heating requirements on each site.

CPV: Energy-management services · Petroleum products, fuel, electricity and other sources of energy · Repair and maintenance services · Repair and maintenance services of boilers · Wood fuels

How this framework works

From the published notice
Places
up to 1 suppliers · 1 bids received (1.0 per place) · 2 appointed (full)

The lotProcurement structure

single lot · no lot value published
Lot #1The proposed new contract will run from 1 April 2023 to 31 March 2027Awarded

The proposed new contract will run from 1 April 2023 to 31 March 2027. A single supplier will be appointed for the day-to-day operation, delivery and supply of fuel, supply of low temperature hot water, maintenance and servicing of all the Biomass Boilers at the locations stated below. The exact number / and locations of boilers to be covered may fluctuate during the course of any resultant award.

Biomass Boiler locations:-

Airlie Primary School

Tannadice Primary School

Seaview Primary School

Isla Primary School

Montrose Sports Centre

Kinloch Care Centre

The successful Tenderer will also be required to supply, deliver and offload woodchips to

each site on an as required basis to provide the necessary amount of fuel to supply the

heating systems and maintain the required operating temperatures. The delivery and

frequency of delivery of the woodchips to the sites would be the responsibility of the

contractor to ensure optimum delivery frequencies are adhered to

Delivery: Scotland · Angus
Variant bids: not allowed
09000000 Petroleum products, fuel, electricity and other sources of energy09111400 Wood fuels50000000 Repair and maintenance services71314200 Energy-management services

What it takes to win
i

How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
How bids were scored
Quality: 30%Price: 70%
Published award criteria (2)
  • Quality: 30
  • Price: 70
Conditions of participation1
  • Suitability

    Bidders to provide a certificate from the Registrar of Companies (Companies House) stating that they are certified as incorporated or registered.

What this means for your bid
  • Price carries 70 of 100 points: a 10% discount moves about 7 points. This one is won on the number: sharpen the price before polishing the prose.
  • “Operating, Supply of Fuel, Servicing and Maintenance of Biomass…” is a framework: the contest is a place on its panel, up to 1 suppliers, not a single contract.

Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.

Procedure terms & legal framework

From the official record · publisher note attached
Procedure method
Open procedure
Legal basis
CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
Procurement category
Services
Notice status
Awarded
Procurement threshold
Unspecified in notice
Regulatory regime
Standard
Commercial structure
Framework agreement
Who may use this agreement
Not stated in the notice; call-off rights may be limited to the establishing authority
Competition type
Competitive procedure
GPA / WTO covered
Yes (GPA)
Recurring procurement
No (one-off requirement)
First published
22 Nov 2022, 15:04 GMT
Last source update
22 May 2023, 14:40 BST
Award evaluation window
6 Mar 2023 – …
Authority reference
AC/23-002-INF
FTS notice number
2023/S 000-014512
Classification (CPV)
Energy-management servicesPetroleum products, fuel, electricity and other sources of energyRepair and maintenance servicesRepair and maintenance services of boilersWood fuels
Delivery area
Scotland (UKM71)
Official registry OCID
ocds-h6vhtk-038755 Find a Tender
Contract terms
Electronic trading
e-invoicing allowed · electronic ordering · electronic payment
Performance terms

See information in the Specification of Requirements document attached

Publisher note: (SC Ref:732864)

How it was run

Official notice
Run through: Public Contracts Scotland · Who buys & how to bid on PCS
Supplier login requiredLanguage: EN
Access & registration note: Free single registration for Scotland; PCS-Tender (Jaggaer) for full bidding

Tender documents are also served through a separate tool: http://www.publiccontractsscotland.gov.uk ↗

Appointment period ends
6 Mar 2023, 12:00 GMT
Submission channel
{"electronicSubmission"}
Accepted languages
en
Bids opened
6 Mar 2023, 12:00 GMT
Detailed submission instructions & authority contactsFrom official release

www.publiccontractsscotland.gov.uk ↗

Timeline

8 Feb 2023 → 15 Jun 2023 · 5 dates
  1. Next notice expected
    8 Feb 2023
  2. Admission / appointment period endsperiod end, not a bid countdown
    6 Mar 2023, 12:00 GMT
  3. Bids opened
    6 Mar 2023, 12:00 GMT
  4. Notice published
    22 May 2023, 14:40 BST
  5. Bids must remain valid until
    15 Jun 2023, 23:59 BST

Notice history

5 events · 4 releases on Find a Tender · since 14 Feb 2023
  1. Published value published: £1,000,000
    14 Feb 2023, 11:56 GMT
  2. Status changed to active
    14 Feb 2023, 11:56 GMT
  3. Procurement method changed
    14 Feb 2023, 11:56 GMT
  4. Deadline published: 6 Mar 2023, 12:00 GMT
    14 Feb 2023, 11:56 GMT
  5. Status changed to complete
    28 Mar 2023, 11:59 BST
Routine re-releases (4)
  • 2022-11: 1 release · 22 Nov 2022

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast
Suppliers appointed 2admitted to the panel · see the list ↓
Bids received 11 from SMEs
Contracts signed 2latest 1 Apr 2023

2 suppliers are admitted to this framework without individual award values or dates, see the supplier list below.

Contracts

  • Contract 014512-2023-AC/23-002-INF-1

    Signed
    1 Apr 2023
    Value
    £880,000
    Status
    active

  • Contract 008940-2023-AC/23/002/INF-1

    Signed
    16 Mar 2023
    Value
    £874,261
    Status
    active

Bid statistics published by the authority

BidsSMEVCSEValid bid range
1bids · 1 electronic · 1 from abroad1——

Contracting authority & participating public bodies

Angus Council

Contracting authorityLocal CouncilRegional or local authorityGeneral public services Angus House, Orchardbank Business Park, Forfar, Scotland, DD8 1ANContact email, phone Published organisation website ↗

Dispute resolution & review bodies

  • Forfar Sheriff CourtReview body Forfar
  • Single Point of Enquiry (SPoE) Scottish Government Procurement and Commercial Division,Mediation body GlasgowContact email, phone

Framework contractors & participating bidders

2 commercial parties on the notice
  • AMP Clean EnergyFramework contractor Lochaber Rural Complex, Torlundy, Fort William, UK, PH33 6SQContact phone
  • AMP Clean Energy ServicesFramework contractor Lochaber Rural Complex, Torlundy, Fort William, Scotland, PH33 6SPContact phone

Official documents & specifications (4)

Official links; attachments are not copied

Tender pack and attachments

  • Economic and financial selection criteriatenderEconomic and financial selection criteria
  • Technical selection criteriatenderTechnical selection criteria
  • Economic and financial selection criteriatenderEconomic and financial selection criteria
  • Technical selection criteriatenderTechnical selection criteria