Open Space Maintenance (OSM)

{
  "id": "017239-2026",
  "tag": [
    "tender"
  ],
  "date": "2026-02-26T11:42:43Z",
  "ocid": "ocds-h6vhtk-065cdc",
  "buyer": {
    "id": "GB-FTS-4891",
    "name": "Dunbritton Housing Association"
  },
  "links": [
    {
      "rel": "canonical",
      "href": "https://api.publiccontractsscotland.gov.uk/v1/Notice?id=ocds-r6ebe6-0000824903"
    }
  ],
  "tender": {
    "id": "ocds-h6vhtk-065cdc",
    "lots": [
      {
        "id": "1",
        "status": "active",
        "options": {
          "description": "As required"
        },
        "renewal": {
          "description": "2 x single 1-year periods solely at the Associations discretion to a maximum of 5 years."
        },
        "hasOptions": true,
        "hasRenewal": true,
        "description": "The service will consist of the Open Space Maintenance to all open space areas in accordance with the maintenance schedule (Priced Section) on behalf of The Association as part of their Cyclical Maintenance programme 2026/27 to 2029/30, generally to the DHA properties in covering two geographical areas, West Dunbartonshire and Argyle and Bute but may include a wider geographical area in future. The maintenance programme will be provided to ensure that all the annual Open Space Maintenance and Reactive Repair work too hard and soft landscaped areas belonging to the Association. A number of other adhoc items have been included that maybe required across the term of the contract such as maintenance and repairs of slabbing, paving, resurfacing, tarmac repairs, removal of abandoned cars and septic tank emptying, cleaning and maintaining\nThe Association wishes to enter into Measured Term Contract (MTC) with a suitably qualified and experienced contractor in the provision of Open Space Maintenance Services as detailed in the specification in the Contract Documents.\nThe MTC for Open Space Maintenance Services will be for a 3-year period with the option to extend for 2 x single 1-year periods solely at the Associations discretion to a maximum of 5 years.\nIt should be noted that it will be a contractual requirement to ensure that contractors must provide itemised invoices per block address maintained. This must have the full breakdown of all items of works completed and itemised costs. Additional information: See ITT",
        "awardCriteria": {
          "criteria": [
            {
              "name": "Quality",
              "type": "quality",
              "description": "60%"
            },
            {
              "name": "Cost of Service",
              "type": "cost",
              "description": "40%"
            }
          ]
        },
        "contractPeriod": {
          "durationInDays": 1080
        },
        "submissionTerms": {
          "variantPolicy": "notAllowed"
        }
      }
    ],
    "items": [
      {
        "id": "1",
        "relatedLot": "1",
        "deliveryLocation": {
          "description": "Areas of work will be West Dunbartonshire and Argyle And Bute"
        },
        "deliveryAddresses": [
          {
            "region": "UKM81"
          }
        ],
        "additionalClassifications": [
          {
            "id": "77314000",
            "scheme": "CPV",
            "description": "Grounds maintenance services"
          }
        ]
      }
    ],
    "title": "Open Space Maintenance (OSM)",
    "value": {
      "amount": 750000,
      "currency": "GBP"
    },
    "status": "active",
    "coveredBy": [
      "GPA"
    ],
    "documents": [
      {
        "id": "economic",
        "documentType": "economicSelectionCriteria"
      },
      {
        "id": "technical",
        "documentType": "technicalSelectionCriteria"
      }
    ],
    "bidOpening": {
      "date": "2026-03-30T12:00:00+01:00"
    },
    "legalBasis": {
      "id": "32014L0024",
      "scheme": "CELEX"
    },
    "recurrence": {
      "description": "As per ITT"
    },
    "awardPeriod": {
      "startDate": "2026-03-30T12:00:00+01:00"
    },
    "description": "Open Space Maintenance (OSM) & Associate Works\n2026/27 to 2029/30 with the (Option to extend for a further 2 x 12-month periods)",
    "tenderPeriod": {
      "endDate": "2026-03-30T12:00:00+01:00"
    },
    "contractTerms": {
      "performanceTerms": "CoC and KPIs as attached",
      "hasElectronicPayment": true,
      "hasElectronicOrdering": true,
      "electronicInvoicingPolicy": "allowed"
    },
    "hasRecurrence": true,
    "classification": {
      "id": "77314000",
      "scheme": "CPV",
      "description": "Grounds maintenance services"
    },
    "submissionTerms": {
      "languages": [
        "en"
      ],
      "bidValidityPeriod": {
        "durationInDays": 90
      }
    },
    "submissionMethod": [
      "electronicSubmission"
    ],
    "otherRequirements": {
      "requiresStaffNamesAndQualifications": true
    },
    "procurementMethod": "open",
    "selectionCriteria": {
      "criteria": [
        {
          "type": "suitability",
          "appliesTo": [
            "supplier"
          ],
          "description": "See attached ITT - SPD Price  Quality Criteria and Scoring Evaluation - OSM - vFinal"
        },
        {
          "type": "technical",
          "description": "See attached ITT - SPD Price  Quality Criteria and Scoring Evaluation - OSM - vFinal"
        }
      ]
    },
    "mainProcurementCategory": "services",
    "submissionMethodDetails": "http://www.publiccontractsscotland.gov.uk",
    "procurementMethodDetails": "Open procedure"
  },
  "parties": [
    {
      "id": "GB-FTS-4891",
      "name": "Dunbritton Housing Association",
      "roles": [
        "buyer",
        "centralPurchasingBody"
      ],
      "address": {
        "region": "UK",
        "locality": "Dumbarton",
        "postalCode": "G82 1LL",
        "countryName": "United Kingdom",
        "streetAddress": "1st Floor, 32 High Street"
      },
      "details": {
        "url": "http://www.scottishhousingconnections.org/shcc/association.aspx?assoc=1",
        "buyerProfile": "https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA14925",
        "classifications": [
          {
            "scheme": "TED_CA_TYPE",
            "description": "Housing association"
          },
          {
            "id": "06",
            "scheme": "COFOG",
            "description": "Housing and community amenities"
          }
        ]
      },
      "identifier": {
        "legalName": "Dunbritton Housing Association"
      },
      "contactPoint": {
        "url": "http://www.publiccontractsscotland.gov.uk",
        "name": "Paul Sweeney",
        "email": "psweeney@dunbritton.org.uk",
        "faxNumber": "+44 1389730067",
        "telephone": "+44 1389761486"
      }
    },
    {
      "id": "GB-FTS-2271",
      "name": "Glasgow Sheriff Court and Justice of the Peace Court",
      "roles": [
        "reviewBody"
      ],
      "address": {
        "locality": "Glasgow",
        "postalCode": "G5 9TW",
        "countryName": "United Kingdom",
        "streetAddress": "1 Carlton Place"
      },
      "details": {
        "url": "http://www.scottishhousingconnections.org/shcc/association.aspx?assoc=1"
      },
      "identifier": {
        "legalName": "Glasgow Sheriff Court and Justice of the Peace Court"
      }
    }
  ],
  "language": "en",
  "description": "Please ensure that you read and understand fully the requirements we have set around the below and that you must complete and return these with your submission\nSPD (and evidence)\nQuality Submission (and supporting documents)\nCommunity Benefits Clause\nPricing Schedule\nCertificate for Tendering\nForm of Tender\nNOTE: To register your interest in this notice and obtain any additional information please visit the Public Contracts Scotland Web Site at https://www.publiccontractsscotland.gov.uk/Search/Search_Switch.aspx?ID=824903.\nThe buyer has indicated that it will accept electronic responses to this notice via the Postbox facility. A user guide is available at https://www.publiccontractsscotland.gov.uk/sitehelp/help_guides.aspx.\nSuppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems.\nCommunity benefits are included in this requirement. For more information see: https://www.gov.scot/policies/public-sector-procurement/community-benefits-in-procurement/\nA summary of the expected community benefits has been provided as follows:\nSee attached CB Clause for % contribution on MTC - (name of bidder) to be completed and returned.\n(SC Ref:824903)",
  "initiationType": "tender"
}