Official UK procurement notice
Online payments and cashless catering
Authority: Renfrewshire Council (Local council)
What is being bought
Published requirement descriptionContract Award notice for Online Payments and Cashless catering. Renfrewshire Council awarded the Online Payments and Cashless catering to a Service Provider who will deliver a single integrated online school payment and cashless catering system (including school fund management). The requirements were broken down into different sections however there must be an overall single integrated solution.
- Recurrence: As detailed in the Procurement documents
CPV: Bookkeeping services · Financial information systems · Information technology services · Point of sale (POS) software development services
The lotProcurement structure
single lot · value publishedLot #1Renfrewshire Council has awarded the online school payment and cashless catering to a…AwardedRenewalPublished value£1,400,000
Renfrewshire Council has awarded the online school payment and cashless catering to a Service Provider to deliver a single integrated online school payment and cashless catering system (including school fund management). The requirements have been broken down into different sections however there must be an overall single integrated solution delivered. Further information can be located within procurement documents in Public Contract Scotland Tender Portal. The Contract is for 10 years with the right to Contract Review at 5 years with the right to exercise a Break Clause and terminate after Contract Review. Additional information: Economic Operators may be excluded from this competition if they are in any of the situations referred to in Regulation 58 of the Public Contracts (Scotland) Regulations 2015. Please see the ITT in PCS-Tender project relevant to this procurement and the other Procurement Documents for further information.
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Published sub-criteria (9)
- Methodology and approach for online payments: 16%
- Methodology and approach for cashless catering: 12%
- Methodology and approach for school fund management: 12%
- Implementation: 10%
- Technical & Security: 20%
- Community benefits: 3%
- Fair Work First: 5%
- price: 20%
- Sustainability: 2%
Published award criteria (9)
- Methodology and approach for online payments: 16
- Methodology and approach for cashless catering: 12
- Methodology and approach for school fund management: 12
- Implementation: 10
- Technical & Security: 20
- Sustainability: 2
- Community benefits: 3
- Fair Work First: 5
- Price: 20
- Economic & financial standing
It is a requirement of this contract that bidders hold, or can commit to obtain prior to the commence of any subsequently awarded contract, the types and levels of insurance indicated below:
- Employers liability - statutory minimum 5 million GBP, each and every claim
- Public and products liability - minimum 1 million GBP, each and every claim and in the aggregate but in the aggregate for products
- Professional indemnity - minimum 1 million GBP in the aggregate
- please also submit evidence of statutory third party motor vehicle insurance by way of a valid MV certificate in the company name, OR where there is no company fleet and employees use their own vehicles instead, a letter signed by a person of appropriate authority confirming that the provider has ongoing arrangements in place to ensure that employees' vehicles are appropriately insured and maintained for business purposes.
Please note tenderers are required to have minimum Dun and Bradstreet failure score of 20
Minimum: The Council will use Dun and Bradstreet (D&B) to assist in its determination of the organisations financial status and risk. It is recommended that Tenderers review their own D&B Failure Score in advance of submitting their Tender Submission. If, following this review, Tenderers … - Technical & professional ability
Tenderers will be required to provide 2 examples that demonstrate that they have the relevant experience to deliver the services/supplies as described in the Procurement Document and SPD (Scotland).
- Price carries 20 of 100 points: a 10% discount moves about 2 points. The method statement decides this lot, not the discount.
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.
Procedure terms & legal framework
From the official record · publisher note attached- Procedure method
- Open procedure
- Legal basis
- CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
- Procurement category
- Services
- Notice status
- Awarded
- Procurement threshold
- Unspecified in notice
- Regulatory regime
- Standard
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Competitive procedure
- GPA / WTO covered
- Yes (GPA)
- Recurring procurement
- Yes · As detailed in the Procurement documents
- First published
- 16 Aug 2023, 16:08 BST
- Last source update
- 31 Jul 2024, 16:59 BST
- Award evaluation window
- 19 Sept 2023 – …
- Authority reference
RC-CPU-23-008- FTS notice number
2024/S 000-024040- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-03f06aFind a Tender
- Electronic trading
- e-invoicing allowed · electronic ordering · electronic payment
- Review procedure
An economic operator that suffers or risks suffering, loss or damage attributable to breach of duty under the Public Contracts (Scotland) Regulations 2015 (SSI 2015/446,
as amended) may bring proceedings in the Sheriff Court or the Court of Session in accordance with Regulation 88 of the 2015 Regulations.
Publisher note: (SC Ref:773449)
How it was run
Official noticeTender documents are also served through a separate tool: https://www.publictendersscotland.publiccontractsscotland.gov.uk ↗
- Submission deadline
- 19 Sept 2023, 12:00 BST
- Submission channel
- {"electronicSubmission"}
- Accepted languages
- en
- Bids opened
- 19 Sept 2023, 12:30 BST
Timeline
19 Sept 2023 → 31 Jul 2024 · 4 dates- Submission deadline19 Sept 2023, 12:00 BST
- Bids opened19 Sept 2023, 12:30 BST
- Bids must remain valid until29 Jul 2024, 23:59 BST
- Notice published31 Jul 2024, 16:59 BST
Notice history
1 event · 2 releases on Find a Tender- Status changed to complete31 Jul 2024, 16:59 BST
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecast| Awarded to | Value | Date | Status |
|---|---|---|---|
| ParentPay LtdSMESubcontracting: declared | £1,239,727 † | — | Awarded |
Contracts
Contract 024040-2024-RC-CPU-23-008-1 · ParentPay LtdSME
- Signed
- 23 Apr 2024
- Value
- £1,239,727
- Status
- active
Bid statistics published by the authority
| Bids | SME | VCSE | Valid bid range |
|---|---|---|---|
| 2bids · 2 electronic · 2 from abroad | 0 | — | — |
Contracting authority & participating public bodies
Dispute resolution & review bodies
- Court of SessionReview body
Bidders & participating suppliers
1 commercial party on the notice- ParentPay LtdAwarded supplier
Official documents & specifications
Official links; attachments are not copiedNo document links were published on the notice.