Official UK procurement notice
One Council Operating Model Transformation
Authority: Derbyshire County Council (Local council)
What is being bought
Published requirement descriptionDerbyshire County Council is seeking to enter into a strategic partnership with an external organisation to undertake the Design and Implementation of the Council's Operating Model Transformation Programme, to deliver a more efficient and effective Operating Model for the Council.
Building on this diagnostic work, the Council has developed an Operating Model Transformation Programme, focussed on five strategic areas:
- One Council - Creating a cohesive and efficient support function across the organisation.
- Organisation Design - Restructuring to align with service purpose and improve spans and layers.
- Customer Experience - Simplifying and digitising high-volume processes to ensure consistency, improve experience and efficiency.
- Children's Services - Developing a strategic commissioning approach and implementing automation to reduce costs and reliance on agency staff.
- Third-Party Spend and Procurement - Reducing external spend through robust analysis and targeted savings initiatives.
Ensuring all workstreams align to a single, coherent Target Operating Model (TOM) framework to prevent siloed designs and ensure integration across the Council.
The Council is estimating that the programme is expected to deliver financial benefits of approximately £42.7 million, excluding savings already being realised through existing projects. However, the scale and complexity of change exceed the Council's internal delivery capability and capacity. To ensure successful implementation, the Council intends to procure a Design and Implementation Partner to Design an implementation-ready package and then move to full Implementation at pace and scale.
The Provider will be expected to work collaboratively with internal teams, transferring knowledge and building capability throughout the lifecycle, with clearly defined deliverables for knowledge transfer.
This transformation is critical to position the Council for future challenges, including Local Government Reorganisation scheduled for April 2028, and to improve resident satisfaction, which currently falls below national benchmarks for value for money and overall performance. The Provider must incorporate Local Government Reorganisation dependencies, assumptions, and design considerations into all deliverables.
- How the procedure runs: This procurement will be a multi stage process. Stage 1 will require suppliers to submit a Conditions of Participation document containing pass/fail and scored quality questions. Suppliers will be down selected after Stage 1 based on their quality score. The top 5 scoring suppliers will be selected to take part in Stage 2. Stage 2 requires the 5 suppliers to complete a full tender response including pricing. The Council reserves the right to include a Stage 3 Dialogue with best and final offer submitted with all 5 suppliers. The Council also reserves the right to hold a Stage 4 presentation with the overall successful supplier. The Council reserves the right if Stage 3 is not required to move directly to Stage 4.
CPV: Business and management consultancy and related services
The lotProcurement structure
single lot · value publishedLot #1AwardedPublished value£5,000,000
- Economic & financial standing
Insurance Levels:
a. Employer's (Compulsory) Liability Insurance £5 Million
b. Public Liability Insurance £5 Million
c. Professional Indemnity Insurance £5 Million
d. Cyber Liability Insurance £2 Million
- Technical & professional ability
Information Security Standards
Organisational Technical Capability and Relevant Experience
Benefits Realisation
Data, Analytics & Interoperability
Process mining, automation & tooling readiness
Programme Governance, Assurance & Knowledge Transfer
Expert Skills and Continuous Knowledge
Capacity and Resourcing
- Condition of participationshortlisting
Stage 2 - a maximum number of 5 suppliers will be invited. These will be the 5 highest scoring suppliers from Stage 1.
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Published sub-criteria (2)
- Quality Response: 60%
- Price Schedule: 40%
Published award criteria (2)
- Price Schedule
- Quality Response
- Economic & financial standing
Insurance Levels:
a. Employer's (Compulsory) Liability Insurance £5 Million
b. Public Liability Insurance £5 Million
c. Professional Indemnity Insurance £5 Million
d. Cyber Liability Insurance £2 Million
- Technical & professional ability
Information Security Standards
Organisational Technical Capability and Relevant Experience
Benefits Realisation
Data, Analytics & Interoperability
Process mining, automation & tooling readiness
Programme Governance, Assurance & Knowledge Transfer
Expert Skills and Continuous Knowledge
Capacity and Resourcing
- Condition of participationshortlisting
Stage 2 - a maximum number of 5 suppliers will be invited. These will be the 5 highest scoring suppliers from Stage 1.
- Price carries 40 of 100 points: a 10% discount moves about 4 points. The method statement decides this lot, not the discount.
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.
Procedure terms & legal framework
From the official record- Procedure method
- Competitive flexible procedure
- Legal basis
- UKPGA · 2023/54 Procurement Act 2023
- Procurement category
- Services
- Notice status
- Awarded
- Procurement threshold
- Above threshold (FTS publication)
- Regulatory regime
- Standard
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Competitive procedure
- GPA / WTO covered
- Yes (GPA)
- Recurring procurement
- Unspecified in notice
- First published
- 18 Dec 2025, 12:03 GMT
- Last source update
- 19 Jun 2026, 13:39 BST
- Award evaluation window
- Submission end – 23 Mar 2026
- Authority reference
CST273- FTS notice number
2025/S 000-084293- Latest notice
- Contract details notice (UK7)
- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-05f8e7Find a Tender
- How it runs
This procurement will be a multi stage process.
Stage 1 will require suppliers to submit a Conditions of Participation document containing pass/fail and scored quality questions.
Suppliers will be down selected after Stage 1 based on their quality score. The top 5 scoring suppliers will be selected to take part in Stage 2.
Stage 2 requires the 5 suppliers to complete a full tender response including pricing.
The Council reserves the right to include a Stage 3 Dialogue with best and final offer submitted with all 5 suppliers.
The Council also reserves the right to hold a Stage 4 presentation with the overall successful supplier.
The Council reserves the right if Stage 3 is not required to move directly to Stage 4.
- Risks
Local Government Reorganisation (LGR) dependencies (to April 2028): Adjustments to scope/sequence where TOM designs or implementation plans must realign to LGR milestones, structures or governance.
Technology dependencies and approvals: Outputs that require Digital/PMO gating, integration with existing platforms (e.g., M365/SharePoint, SAP), or additional security/architectural assurance may necessitate rescheduling and/or alternative delivery options.
Legislative and policy changes impacting procurement/commercial practice or service delivery (e.g., Procurement Act 2023 operationalisation, updates to data protection expectations/guidance).
Budget profiling/MTFS movements: Reprofiling of benefits, milestones or deliverables to keep savings delivery aligned to the MTFS and financial years.
Information governance refinements: Updates to data sharing, retention, and security controls that alter processing instructions, locations, or tools.
Supplyside constraints: Confirmed changes in resource availability (Council or Provider) that materially impact the critical path.
How it was run
Official notice- Requests to participate (first stage)
- 19 Jan 2026, 15:00 GMT
- Submission deadline
- 19 Jan 2026, 15:00 GMT
- Electronic submission
- Allowed
- Accepted languages
- en
Timeline
18 Dec 2025 → 19 Jun 2026 · 7 dates- Tender notice published306 days ago18 Dec 2025, 12:03 GMT
- Submission deadline274 days ago19 Jan 2026, 15:00 GMT
- Award decision expected by210 days ago23 Mar 2026, 23:59 GMT
- Contract starts202 days ago1 Apr 2026, 00:00 BST
- Assessment summaries sent173 days ago30 Apr 2026, 00:00 BST
- Standstill ends160 days ago12 May 2026, 23:59 BST
- Latest notice published123 days ago19 Jun 2026, 13:39 BST
Notice history
5 events · 3 releases on Find a Tender · since 18 Dec 2025- Tender notice published18 Dec 2025, 12:03 GMTUK4
- Contract award notice published30 Apr 2026, 14:55 BSTUK6
- Status changed to complete30 Apr 2026, 14:55 BST
- Contract signature expected25 May 2026, 23:59 BSTscheduled
- Contract details notice published19 Jun 2026, 13:39 BSTUK7
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecast| Awarded to | Value | Date | Status |
|---|---|---|---|
| Pricewaterhouse Coopers LLP1 Jun 2026 – 1 Apr 2028 | £5,000,002 | 30 Apr 2026 | Awarded |
Contracts
One Council Operating Model Transformation · Pricewaterhouse Coopers LLP
- Signed
- 12 Jun 2026
- Value
- £5,000,002
- Period
- 12 Jun 2026 – 1 Apr 2028
- Status
- active
3 agreed KPIs: Benefits Realisation · Resident Effort & Satisfaction · Third-Party Spend Savings
- Benefits Realisation
- Resident Effort & Satisfaction
- Third-Party Spend Savings
Bid statistics published by the authority
| Bids | SME | VCSE | Valid bid range |
|---|---|---|---|
| 1final-stage tenders | 0 | 0 | — |
Who bid
- wonPRICEWATERHOUSECOOPERS LLP · Greater London
Bidders as named on the Procurement Act 2023 award notice. “Won” means the bidder holds an award on this notice.
Contracting authority & participating public bodies
Bidders & participating suppliers
1 commercial party on the notice- PRICEWATERHOUSECOOPERS LLPAwarded supplier
Official documents & specifications (5)
Official links; attachments are not copiedTender pack and attachments
Notices published for this procedure
- Contract details notice Contract details notice on Find a Tender
- Contract award notice Contract award notice on Find a Tender
- Tender notice Tender notice on Find a Tender