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Published 9 Sept 2025, 15:01 BST

Official UK procurement notice

On Demand Educational Transport

Official notice

Authority: Weston College (Education)

ServicesBelow threshold - open competitionBelow thresholdReserved for SMEs and VCSEsSME suitable
Sectors: Transport & Passenger Services (60) Delivery: South West (UKK)
Published estimate£30,000≈ £15k / year · £36,000 inc. VAT · 1 value update
Submissions closed 19 Aug 2025
Contract term 2 yrsup to 3 yrs with extensions · starts 29 Sept 2025

What is being bought

Published requirement description

Weston College is seeking suppliers to provide flexible, on-demand student transport services to support a wide range of local, regional and national educational trips, enrichment activities, and curriculum-linked excursions.

There is no fixed transport schedule or annual plan; instead, requirements will arise on an ad-hoc basis, often with little advance notice. These transport needs will be driven by the demands of the curriculum and may not be confirmed weeks or even months in advance.

The service must therefore be highly responsive and adaptable, with the capacity to accommodate varying journey lengths, group sizes, and destination types. This includes local and regional travel, and occasionally, longer-distance trips. Reliability, safety, and the ability to respond quickly to booking requests are crucial.

At the same time, the College is committed to securing services that represent good value for money. Suppliers must be able to provide competitive pricing while maintaining high standards of service, ensuring that trips are delivered smoothly, efficiently, and in line with Weston College's commitment to quality education and student experience.

CPV: Hire of passenger transport vehicles with driver

The lotProcurement structure

single lot · value published
Lot #1Lot 1AwardedRenewal 2 yrsSMEPublished value£30,000
Contract period: 29 Sept 2025 — 28 Sept 2027 (2 yrs) · up to 3 yrs with extensionsEligibility: SME eligibleDelivery: South West
Value
£30,000 exc. VAT · £36,000 inc. VAT
Extensions
The agreement will remain in place for an initial duration of two years, with the option to extend for a further one-year period, subject to satisfactory performance and mutual agreement by both parties.
60170000 Hire of passenger transport vehicles with driver

What it takes to win
i

How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published — the tender pack may add more
How bids were scored
Quality: 70%Price: 30%
Published sub-criteria (5)
  • Compliance and Regulatory Standards — 20%
  • Safeguarding and Student Welfare — 20%
  • Responsiveness and Flexibility — 15%
  • Communication and Issue Resolution — 15%
  • Financial — 30%

Procedure terms & legal framework

From the official record
Procedure method
Below threshold - open competition
Legal basis
UKPGA · 2023/54 Procurement Act 2023
Procurement category
Services
Notice status
Cancelled
Procurement threshold
Below threshold
Regulatory regime
Standard
Commercial structure
Stand-alone contract (no framework)
Competition type
Competitive procedure
GPA / WTO covered
Unspecified in notice
Recurring procurement
No (one-off requirement)
First published
9 Sept 2025, 15:01 BST
Last source update
9 Sept 2025, 15:01 BST
Authority reference
WCPR-180
Latest notice
Procurement termination notice (UK12)
Classification (CPV)
Hire of passenger transport vehicles with driver
Delivery area
South West (UKK)
Official registry OCID
ocds-h6vhtk-055ff7 Find a Tender

How it was run

Official notice
Submission deadline
19 Aug 2025, 11:59 BST
Clarification deadline
12 Aug 2025, 23:59 BST
Electronic submission
Not allowed
Detailed submission instructions & authority contactsFrom official release
[email protected]

Timeline

5 published dates · Europe/London
  1. Tender notice published
    16 Jul 2025, 09:08 BST
  2. Clarification questions by
    12 Aug 2025, 23:59 BST
  3. Submission deadline
    19 Aug 2025, 11:59 BST
  4. Latest notice published382 days ago
    9 Sept 2025, 15:01 BST
  5. Contract starts363 days ago
    29 Sept 2025, 00:00 BST

Commercial outcome & contract awards

Published awards, contracts and bid statistics — not a forecast
Awards 1
Awarded toValueDateStatus
supplier not published—9 Sept 2025Cancelled

Notice history

7 events · 2 releases on Find a Tender · since 16 Jul 2025
  1. Procurement termination notice published
    9 Sept 2025, 15:01 BSTUK12
  2. Published value updated
    9 Sept 2025, 15:01 BSTwas £30,000
  3. Status changed to complete
    9 Sept 2025, 15:01 BST
  4. Procurement method changed
    9 Sept 2025, 15:01 BST
  5. Deadline withdrawn
    9 Sept 2025, 15:01 BST
  6. Buyer details updated
    9 Sept 2025, 15:01 BST
  7. Tender notice published
    16 Jul 2025, 09:08 BSTUK4

Contracting authority & participating public bodies

Weston College

Contracting authorityPublic authority - sub-central government GB-PPON: PDXW-8796-BVPP · GB-UKPRN: 10007459 Knightstone Road, Weston-super-Mare, South West, BS23 2AL [email protected]

Official documents & specifications (3)

Official links; attachments are not copied

Tender pack and attachments

Notices published for this procedure

  • Procurement termination notice tenderProcurement termination noticeUK12Procurement termination notice on Find a Tender
  • Tender notice tenderTender noticeUK4Tender notice on Find a Tender