Find a TenderAwarded
Published 20 Jan 2023, 12:26 GMT

Official UK procurement notice

Older Peoples Day Care Support Services

Official notice

Authority: West Lothian Council (Local council)

ServicesOpen procedureSME suitable
Awarded value£569,031published contract · exc. VAT
Submissions closed 9 Feb 2023awarded 11 Apr 2023
Awarded to Braid House Day Centre Ltd
Contract term 2 yrsends 31 Mar 2025 · extension options published · starts 1 Apr 2023

What is being bought

Published requirement description

The day care support service will support the individuals physical and mental health and well-being through a reduction in social isolation and community involvement and engage older people in their local community by providing places in which to socialise, learn or re-learn skills for daily living.

There is a requirement for the building to be based in Livingston.

CPV: Health and social work services

The lotProcurement structure

single lot · no lot value published
Lot #1The day care support service is designed for older adults, primarily 65 and over, whom…AwardedRenewal 2 yrs

The day care support service is designed for older adults, primarily 65 and over, whom following an outcome based "All About Me: What I Need" assessment, have been identified as having needs which are critical or substantial.

The centre-based service is for older adults living in their own homes, alone or with family, or in sheltered/supported housing settings. The service will provide a person-centred, outcome focused approach through the care and support provided, i.e. quality care which is tailored to individual needs and outcomes. The service will provide care and support which enables individuals to have as good a quality of life as possible by providing meaningful activities, learning opportunities, socialisation, encouraging independence and reablement in order that they can remain as active as possible for as long as possible. The day support service will support the individuals physical and mental health and well-being through a reduction in social isolation and community involvement and engage older people in their local community by providing places in which to socialise, learn or re-learn skills for daily living.

Those using the service will have a voice in how it is run and which activities are offered. The service will be run by qualified, dedicated and experienced staff, supported by trained volunteers. The service will offer mental stimulation and physical activity sessions suitable for varied abilities and interests, at a level appropriate to the needs of the individual.

The following is a list of meaningful activity examples which is not exhaustive: Art and craft therapy, seated exercise, music, singing, quizzes, falls prevention, reminiscence sessions, digital engagement, interactive games, music, outings, entertainment, game shows, nail care/manicure, relaxation therapies, reading, discussion groups, gardening, music and movement, musical instruments, outings, individual and group activities.

Nutritionally balanced meals and snacks will be provided, with individual dietary, religious and cultural needs catered for.

The day support service shall include working with and assisting the Service User to achieve their activities of daily living. The list includes but is not exhaustive: -

Assistance/support with maintaining personal hygiene ;

Addressing continence needs and assisting with continence management including necessary cleaning and safe disposal of waste;

Support with eating and drinking, including food and/or drink preparation;

Prompting, supporting or administering non-invasive prescribed medication with parameters defined by WLHSCP approved Medication Management Policy ;

Achieving maximum mobility, using appropriate equipment where necessary ; and

Support with managing behaviours which challenge.

Following a social work assessment, unpaid carers will be supported to help sustain their caring role which may involve an additional day for the individual to attend day support services to offer the carer respite. The specific days and times which the Service will operate will be agreed in the individual service contracts. Whist WLHSCP provides day care in locations across the authority, with service users concentrated in Livingston and considering travelling issues the Building will be required to be located in Livingston.

The following mandatory criteria must be met :

Registered with the Care Inspectorate as a Provider of Support Services (not Care at Home) ;

Adhere to the requirements of the Scottish Social Services Council (SSSC) or other appropriate regulatory body ;

Provide an accessible and safe building from which to deliver the service, which meets all appropriate legislative and regulatory standards.

Contract period: 1 Apr 2023 – 31 Mar 2025 (2 yrs)
Delivery: Scotland · Livingston
Extensions: The contract may be extended for a period of up to a further 12 monthsVariant bids: not allowed

What it takes to win
i

How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
How bids were scored
Quality: 48%Price: 52%
Published sub-criteria (6)
  • Service Delivery: 12%
  • Quality Assurance: 12%
  • Safeguarding: 12%
  • Fair Work First Practices: 12%
  • Service User Engagement and Feedback: 12%
  • price: 40%
Published award criteria (6)
  • Service Delivery: 12
  • Quality Assurance: 12
  • Safeguarding: 12
  • Service User Engagement and Feedback: 12
  • Fair Work First Practices: 12
  • Price: 40
Conditions of participation2
  • Economic & financial standing

    RE ESPD Q4B.6; West Lothian Council will use Dun and Bradstreet DBAi financial reporting system to assess the financial stability of tenderers. Tenderers with a Failure Score of 50 or above on the DBAi system will be deemed to have evidence satisfactory financial stability. Please note that 49 or less will not be considered as having met this criteria. If a tenderer has a Failure Score of less than 50, the tenderer may be required to submit their last three years accounts.

    In the event that the tenderer is not required to publish accounts and therefore does not have a Dun & Bradstreet or equivalent rating, tenderers should be able to provide financial accounts when requested. The council will then conduct an analysis of the accounts to ensure that there is no significant financial risk. Please note that if you intend on attaching 2 years accounts, these must include financial data over a 3-year period.

    It is recommended that candidates review their own Dun & Bradstreet Score in advance of submitting their tender. If following this review tenderers consider that the Dun & Bradstreet Score does not reflect their current financial status, details of this should be provided, complete with evidence of a good high street credit rating (the equivalent of Dun & Bradstreet score 50) from a recognised credit referencing agency. The council will review any such information as part of the evaluation of Tenderer’s financial status.

    In the event that a firm does not meet the financial crit…

  • Technical & professional ability

    RE ESPD Q4C1.2; Bidders will be required to provide examples in the last 3 years that demonstrate that they have the relevant experience to deliver the services as described in part II.2.4 of the Find a Tender Service Contract Notice or the relevant section of the Site Notice. These will be scored on a pass/fail basis.

What this means for your bid
  • Price carries 52 of 100 points: a 10% discount moves about 5.2 points. This one is won on the number: sharpen the price before polishing the prose.

Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.

Procedure terms & legal framework

From the official record · publisher note attached
Procedure method
Open procedure
Legal basis
CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
Procurement category
Services
Notice status
Awarded
Procurement threshold
Unspecified in notice
Regulatory regime
Standard
Commercial structure
Stand-alone contract (no framework)
Competition type
Competitive procedure
GPA / WTO covered
Yes (GPA)
Recurring procurement
No (one-off requirement)
First published
20 Jan 2023, 12:26 GMT
Last source update
12 Apr 2023, 15:58 BST
Award evaluation window
10 Feb 2023 – …
Authority reference
CC12660
FTS notice number
2023/S 000-010538
Classification (CPV)
Health and social work services
Delivery area
Scotland (UKM78)
Official registry OCID
ocds-h6vhtk-039942 Find a Tender
Contract terms
Performance terms

Bidders are required to meet and comply with the requirements of the specification.

Publisher note: (SC Ref:729050)

How it was run

Official notice
Run through: Public Contracts Scotland · Who buys & how to bid on PCS
Supplier login requiredLanguage: EN
Access & registration note: Free single registration for Scotland; PCS-Tender (Jaggaer) for full bidding
Submission deadline
9 Feb 2023, 17:00 GMT
Submission channel
{"electronicSubmission"}
Accepted languages
en
Bid validity
180 days from the deadline
Bids opened
10 Feb 2023, 09:00 GMT
Detailed submission instructions & authority contactsFrom official release

Timeline

9 Feb 2023 → 12 Apr 2023 · 4 dates
  1. Submission deadline
    9 Feb 2023, 17:00 GMT
  2. Bids opened
    10 Feb 2023, 09:00 GMT
  3. Contract starts
    1 Apr 2023, 00:00 BST
  4. Notice published
    12 Apr 2023, 15:58 BST

Notice history

1 event · 2 releases on Find a Tender
  1. Status changed to complete
    12 Apr 2023, 15:58 BST

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast
Awards 1
Awarded value £569,0311 contract exc. VAT
Bids received 11 from SMEs
Contracts signed 1latest 11 Apr 2023
Awarded toValueDateStatus
Braid House Day Centre LtdSME£569,031 †—Awarded

Contracts

Bid statistics published by the authority

BidsSMEVCSEValid bid range
1bids · 1 electronic · 1 from abroad1——

Contracting authority & participating public bodies

West Lothian Council

Contracting authorityLocal CouncilRegional or local authorityGeneral public services West Lothian Civic Centre, Howden South Road, Livingston, Scotland, EH54 6FFContact name, email, phone Published organisation website ↗

Dispute resolution & review bodies

  • Livingston Sheriff Court and Justice of the Peace CourtReview body Livingston

Bidders & participating suppliers

1 commercial party on the notice

Official documents & specifications

Official links; attachments are not copied

No document links were published on the notice.