Find a TenderClosed
Published 11 Nov 2022, 14:50 GMT

Official UK procurement notice

OI/0078 - Field Electrical Power Supplies - Support (FEPS-S) - Notice of Abandonment

Official notice

Authority: Ministry of Defence (Central government)

ServicesNegotiated
Sectors: Repair & Maintenance (50) Delivery: UK
Published estimate£48,000,000exc. VAT · 1 value update
Submissions closed 24 Jan 2023

What is being bought

Published requirement description

This is notification that the Authority has decided to abandon the OI/0078 FEPS-S Procurement, in accordance with Regulation 33 (9) of the Defence Security Public Contract Regulations 2011.

The reason for abandonment is that, following a review, the Authority is not satisfied that it has adequate record-keeping of notes relevant to the reasons for the scores/decisions awarded in respect of each bidder’s tender.

It is the intention of the Authority to re-procure the FEPS-S Contract and it will keep bidders and potential suppliers notified as to next steps via the Defence Sourcing Portal (DSP).

Original Contracts Finder Notice:

www.contractsfinder.service.gov.uk/Notice/a6c91bc5-fd5b… ↗

Original Find a Tender Notice:

www.find-tender.service.gov.uk/Notice/035609-2022 ↗

CPV: Fleet management, repair and maintenance services · Maintenance and repair services · Repair and maintenance services of electrical distribution equipment · Repair and maintenance services of generators

What it takes to win
i

How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
Conditions of participation6
  • Suitability

    Suppliers Instructions How to Express Interest in this Tender:

    1. Register your company on the eSourcing portal (this is only required once)
    • Browse to the eSourcing Portal
    • Click the “Click here to register” link
    • Accept the terms and conditions and click “continue”
    • Enter your correct business and user details
    • Note the username you chose and click “Save” when complete
    • You will shortly receive an email with your unique password (please keep this secure)
    1. Express an Interest in the tender
    • Login to the portal with the username/password
    • Click the "PQQs Open to All Suppliers" link. (These are Pre-Qualification Questionnaires open to any registered supplier)
    • Click on the relevant PQQ to access the content.
    • Click the “Express Interest” button in the “Actions” box on the left-hand side of the page.
    • This will move the PQQ into your “My PQQs” page. (This is a secure area reserved for your projects only)
    • Click on the PQQ code, you can now access any attachments by clicking the “Settings and Buyer Attachments” in the “Actions” box
    1. Responding to the tender
    • You can now choose to “Reply” or “Reject” (please give a reason if rejecting)
    • You can now use the ‘Messages’ function to communicate with the buyer and seek any clarification
    • Note the deadline for completion, then follow the onscreen instructions to complete the PQQ
    • There may be a mixture of online & offline actions for you to perform (there is detailed online help available)

    If you require any furt…

  • Suitability

    Suppliers Instructions How to Express Interest in this Tender:

    1. Register your company on the eSourcing portal (this is only required once)
    • Browse to the eSourcing Portal
    • Click the “Click here to register” link
    • Accept the terms and conditions and click “continue”
    • Enter your correct business and user details
    • Note the username you chose and click “Save” when complete
    • You will shortly receive an email with your unique password (please keep this secure)
    1. Express an Interest in the tender
    • Login to the portal with the username/password
    • Click the "PQQs Open to All Suppliers" link. (These are Pre-Qualification Questionnaires open to any registered supplier)
    • Click on the relevant PQQ to access the content.
    • Click the “Express Interest” button in the “Actions” box on the left-hand side of the page.
    • This will move the PQQ into your “My PQQs” page. (This is a secure area reserved for your projects only)
    • Click on the PQQ code, you can now access any attachments by clicking the “Settings and Buyer Attachments” in the “Actions” box
    1. Responding to the tender
    • You can now choose to “Reply” or “Reject” (please give a reason if rejecting)
    • You can now use the ‘Messages’ function to communicate with the buyer and seek any clarification
    • Note the deadline for completion, then follow the onscreen instructions to complete the PQQ
    • There may be a mixture of online & offline actions for you to perform (there is detailed online help available)

    If you require any furt…

  • Economic & financial standing

    Criteria regarding the economic and financial standing of economic operators (that may lead to their exclusion), will be detailed in the Dynamic Pre-Qualification Questionnaire (DPQQ) linked to this CN.

    The Authority reserve the right to exclude a Potential Provider from being selected to tender if they do not meet the minimum required economic and financial requirements.

    A financial assessment will be undertaken on the supplier's financial status, based on information provided as directed in the DPQQ, to provide an overall Pass/Fail judgement.

    An independent financial assessment obtained from a reputable credit rating organisation may be utilised as part of this process.

    Minimum: Full details are included within the associated DPQQ for this procurement
  • Economic & financial standing

    Full details are included within the associated DPQQ for this procurement

    Minimum: Full details are included within the associated DPQQ for this procurement
  • Technical & professional ability

    Full details are included within the associated DPQQ for this procurement

    Minimum: Full details are included within the associated DPQQ for this procurement
  • Technical & professional ability

    Full details are included within the associated DPQQ for this procurement

    Minimum: Full details are included within the associated DPQQ for this procurement
Second stage candidates
up to 5 candidates invited to tender

Procedure terms & legal framework

From the official record · publisher note attached
Procedure method
Negotiated
Legal basis
CELEX · 32009L0081 Defence and Security Public Contracts Regulations 2011 (Directive 2009/81/EC)
Procurement category
Services
Notice status
Closed
Procurement threshold
Unspecified in notice
Regulatory regime
Standard
Commercial structure
Stand-alone contract (no framework)
Competition type
Competitive procedure
GPA / WTO covered
Unspecified in notice
Recurring procurement
No (one-off requirement)
First published
11 Nov 2022, 14:50 GMT
Last source update
25 Sept 2024, 16:17 BST
Award evaluation window
19 Dec 2022 – …
FTS notice number
2024/S 000-030659
Classification (CPV)
Fleet management, repair and maintenance servicesMaintenance and repair servicesRepair and maintenance services of electrical distribution equipmentRepair and maintenance services of generators
Delivery area
UK
Official registry OCID
ocds-h6vhtk-0383cb Find a Tender
Contract terms summary

To be confirmed in Contract Notice / Opportunity Listing if required.

Publisher note: The Contracting Authority intends to use an e-Tendering system in this procurement exercise, please visit www.contracts.mod.uk for full details and to register your interest in this procurement. The Cyber Risk Profile for this requirement identified by the Cyber Risk Assessment is LOW (Reference – RAR-170449397). Prospective contractors are required to hold Quality Management System certification to ISO 9001:2015 or suitable alternative, with the appropriate scope to deliver contract requirements, issued by a Nationally Accredited Certification Body. You will be required to provide a copy of the certificate(s) as directed by any Dynamic Pre-Qualification Questionnaire (DPQQ) or Invitation to Tender (ITT) associated with this Notice, and in any event, the winning supplier will be required to provide it for review prior to contract award. The contractual condition for quality will be Allied Quality Assurance Publication (AQAP) 2110 NATO QUALITY ASSURANCE REQUIREMENTS FOR DESIGN, DEVELOPMENT AND PRODUCTION Edition D Version 1 JUNE 2016. Prior Information Notice: https://www.find-tender.service.gov.uk/Notice/032067-2022 Opportunity Listing & PQQ: https://contracts.mod.uk/esop/guest/go/opportunity/detail?opportunityId=55471 Key dates (estimated): Final date for DPQQ Clarification Questions - 9 January 2023 DPQQs returned to MOD - 24 January 2023 Invitation to Negotiate Issued - February 2023 Tenders Returned to MOD - April 2023 Authority Evaluation of ITN Completed - July 2023 Anticipated Date of Contract Award - October 2023 Contract Expiry - September 2028

How it was run

Official notice
Run through: Defence Sourcing Portal · Who buys & how to bid on MOD DSP
Supplier login requiredLanguage: EN
Access & registration note: Free · registration requires an NCAGE code — obtain in advance · before you can bid: NCAGE
Submission deadline
24 Jan 2023, 17:00 GMT
Submission channel
{"electronicSubmission","written"}
Accepted languages
en
Detailed submission instructions & authority contactsFrom official release

Timeline

24 Jan 2023 → 25 Sept 2024 · 2 dates
  1. Submission deadline
    24 Jan 2023, 17:00 GMT
  2. Notice published
    25 Sept 2024, 16:17 BST

Notice history

4 events · 3 releases on Find a Tender · since 16 Dec 2022
  1. Published value published: £48,000,000
    16 Dec 2022, 10:00 GMT
  2. Status changed to active
    16 Dec 2022, 10:00 GMT
  3. Procurement method changed
    16 Dec 2022, 10:00 GMT
  4. Deadline published: 24 Jan 2023, 17:00 GMT
    16 Dec 2022, 10:00 GMT
Published amendments (1)

This is notification that the Authority has decided to abandon the OI/0078 FEPS-S Procurement, in accordance with Regulation 33 (9) of the Defence Security Public Contract Regulations 2011.  The reason for abandonment is that, following a review, the Authority is not satisfied that it has adequate record-keeping of notes relevant to the reasons for the scores/decisions awarded in respect of each b…

Contracting authority & participating public bodies

Ministry of Defence

Contracting authorityCentral GovernmentMinistry or any other national or federal authority, including their regional or local subdivisionsDefence Abbey Wood, Bristol, UK, BS34 8JHContact name, email

Official documents & specifications (1)

Official links; attachments are not copied

Tender pack and attachments