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Published 23 Mar 2022, 13:24 GMT

Official UK procurement notice

OH Patient Record Management System

Official notice

Authority: Chief Constable for Devon and Cornwall Police (Police & fire)

2 lotsGoodsOpen procedureMax 2 lots per supplier
Sectors: Software Packages & ERP (48) Delivery: South West (UKK)
Published estimate£644,000total for 2 lots
Submissions closed 6 May 2022awarded 5 Sept 2022
Awarded to RioMed Ltd.

What is being bought2 lots · detail below

Published requirement description

The Chief Constable for Devon & Cornwall on behalf of Devon & Cornwall, Dorset, Gloucestershire and Wiltshire led on the procurement for the provision of Hosting of an Occupational Health Patient Records Management System. The procurement included a Lot 2 for the provision of a Health & Safety System for Gloucestershire.

CPV: Industry specific software package · Medical software package · Software package and information systems

Lots and requirements (2)Procurement structure

2 lots · no lot values published · win at most 2 of them · same evaluation weights on every lot
Lot #1OH Patient Record Management SystemAwardedRenewal

This award is for the Hosting of an Occupational Health Patient Records Management System for Devon and Cornwall, Dorset, Gloucestershire and Wiltshire forces as identified in Invitation To Tender (ITT) document. The total contract value is the aggregated value for the 4 forces.

Delivery: South West · Exeter
Extensions: Option to extend · Option to extendVariant bids: not allowed
48100000 Industry specific software package48180000 Medical software package
Lot #2Health & SafetyCancelledRenewal

This Lot is for the provision of Hosting a Health & Safety System for the Gloucestershire Constabulary. Due to not receiving any tender bids that matched the mandatory requirements the authority decided to abandon this award.

Delivery: South West · Gloucestershire
Extensions: Option to extend · Option to extendVariant bids: not allowed
48100000 Industry specific software package48180000 Medical software package

What it takes to win
i

How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
How bids were scored · same split on all 2 lots
Quality: 70%Price: 30%
Published award criteria (2)
  • Quality: 70
  • Price: 30
What this means for your bid
  • Price carries 30 of 100 points: a 10% discount moves about 3 points. The method statement decides this lot, not the discount.

Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.

Procedure terms & legal framework

From the official record
Procedure method
Open procedure
Legal basis
CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
Procurement category
Goods
Notice status
Awarded
Procurement threshold
Unspecified in notice
Regulatory regime
Standard
Commercial structure
Stand-alone contract (no framework)
Competition type
Competitive procedure
GPA / WTO covered
Yes (GPA)
Recurring procurement
No (one-off requirement)
First published
23 Mar 2022, 13:24 GMT
Last source update
23 Nov 2022, 12:07 GMT
Award evaluation window
6 May 2022 – …
Authority reference
644
FTS notice number
2022/S 000-033202
Classification (CPV)
Industry specific software packageMedical software packageSoftware package and information systems
Delivery area
South West (UKK)
Official registry OCID
ocds-h6vhtk-032555 Find a Tender
Contract terms
Electronic trading
e-invoicing allowed · electronic ordering · electronic payment

How it was run

Official notice
Run through: EU-Supply (CTM) · Who buys & how to bid on EU-Supply
Public notice page · account needed to bidLanguage: EN
Access & registration note: Free · 5–10 minutes
Submission deadline
6 May 2022, 12:00 BST
Submission channel
{"electronicSubmission","written"}
Accepted languages
en
Bid validity
120 days from the deadline
Bids opened
6 May 2022, 12:00 BST
Detailed submission instructions & authority contactsFrom official release

uk.eu-supply.com/app/rfq/rwlentrance_… ↗

Timeline

6 May 2022 → 23 Nov 2022 · 3 dates
  1. Submission deadline
    6 May 2022, 12:00 BST
  2. Bids opened
    6 May 2022, 12:00 BST
  3. Notice published
    23 Nov 2022, 12:07 GMT

Notice history

1 event · 2 releases on Find a Tender
  1. Status changed to complete
    23 Nov 2022, 12:07 GMT

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast
Awards 1
Awarded value £251,2501 contract exc. VAT
Bids received 4
Contracts signed 1latest 5 Sept 2022
Awarded toValueDateStatus
Lot 1 · OH Patient Record Management System1 award
RioMed Ltd.£251,250 †—Awarded

Contracts

  • OH Patient Record Management System · RioMed Ltd.

    Signed
    5 Sept 2022
    Value
    £251,250
    Status
    active

Bid statistics published by the authority

LotBidsSMEVCSEValid bid range
1 · OH Patient Record Management System4bids · 4 electronic———

Contracting authority & participating public bodies

Chief Constable for Devon and Cornwall Police

Contracting authorityPolice & fireBody governed by public lawPublic order and safety N/A Police HQ, Middlemoor, Exeter, South West, EX2 7HQContact name, email, phone Published organisation website ↗

Dispute resolution & review bodies

  • CEDRMediation bodyReview contact point London
  • The High Court of JusticeReview body London

Bidders & participating suppliers

1 commercial party on the notice
  • RioMed Ltd.Awarded supplier704508947 18 EAST LINKS, Southampton, UK, SO53 3TGContact email, phone

Official documents & specifications

Official links; attachments are not copied

No document links were published on the notice.