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Published 27 Oct 2023, 16:10 BST

Official UK procurement notice

Office Products · UK public procurement notice

Authority: Procurement and Logistics Service·Consortium: 18 public authorities

Framework agreement2 lotsGoodsOpen procedureSME suitableMax 2 lots to bid

Sectors: Office and computing machinery, equipment and supplies except furniture and software packages (30) Delivery: Northern Ireland (UKN)

Framework ceiling (notional)£11,676,073total for 2 lots · framework ceiling, not attributable revenue

Submissions closed 27 Nov 2023awarded 19 Apr 2024

Lots 2max 2 to bid

What is being bought2 lots · detail below

Published requirement description

Office Products

CPV: Office and computing machinery, equipment and supplies except furniture and software packages · Office machinery, equipment and supplies except computers, printers and furniture · Stationery · Various office equipment and supplies

How this framework works

From the published notice

Places: up to 5 suppliers · 7 bids on the busiest of 2 lots (1.4 per place) · 4 appointed

Lots and requirements (2)Procurement structure

2 lots · all with a published value · a supplier may bid for at most 2 of them · evaluation weights differ by lot

Lot #1Office Products Managed Service for StockAwardedRenewalPublished value£6,138,974

Office Products. Additional information: The estimated value stated in II.1.7 and V.2.4 is for 2 years with the option to extend for any period up to 24 months plus 18 months emergency extension.

Delivery: Northern Ireland

Extensions: Following the initial contract period there is potential to extend for up to and including 24 months and additional 18 months emergency extension is available. · This Contract is subject to renewal dependent on the clients requirements.Variant bids: not allowed

30000000 Office and computing machinery, equipment and supplies except furniture and software packages 30100000 Office machinery, equipment and supplies except computers, printers and furniture 30190000 Various office equipment and supplies

Lot #2General Office ProductsAwardedRenewalPublished value£5,537,098

Office Products. Additional information: The estimated value stated in II.1.7 and V.2.4 is for 2 years with the option to extend for any period up to 24 months plus 18 months emergency extension.

Delivery: Northern Ireland

What it takes to win
i
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more

How bids were scored

Lots publish different evaluation splits; there is no single procedure weighting.

Lot	Quality	Price	Split
1 · Office Products Managed Service for Stock	20%	80%
2 · General Office Products	5%	95%

What this means for your bid

Price carries 80–95 points depending on the lot. Read the split per lot below.
“Office Products” is a framework: the contest is a place on its panel, up to 5 suppliers, not a single contract.

Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.

Procedure terms & legal framework

From the official record · publisher note attached

Procedure method: Open procedure
Legal basis: CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
Procurement category: Goods
Notice status: Awarded
Procurement threshold: Unspecified in notice
Regulatory regime: Standard
Commercial structure: Framework agreement
Who may use this agreement: Not stated in the notice; call-off rights may be limited to the establishing authority
Competition type: Competitive procedure
GPA / WTO covered: Yes (GPA)
Recurring procurement: No (one-off requirement)
First published: 27 Oct 2023, 16:10 BST
Last source update: 17 May 2024, 12:53 BST
Award evaluation window: 27 Nov 2023 – …
FTS notice number: 2024/S 000-015703
Classification (CPV): Office and computing machinery, equipment and supplies except furniture and software packagesOffice machinery, equipment and supplies except computers, printers and furnitureStationeryVarious office equipment and supplies
Delivery area: Northern Ireland (UKN)
Official registry OCID: ocds-h6vhtk-040fe0 Find a Tender

Publisher note: In section 1.2, it is stated that this procurement is a joint procedure and contract award is by a Central Publishing Body. This contract is not a joint contract, it is a Central Purchasing Body Contract operated by Business Services Organisation Procurement and Logistics Service on behalf of participants listed in section 1.1.

How it was run

Official notice

Appointment period ends: 27 Nov 2023, 15:00 GMT
Submission channel: {"written"}
Accepted languages: en
Bids opened: 27 Nov 2023, 15:30 GMT

Timeline

27 Nov 2023 → 25 May 2024 · 4 dates

Admission / appointment period endsperiod end, not a bid countdown
27 Nov 2023, 15:00 GMT
Bids opened
27 Nov 2023, 15:30 GMT
Notice published
17 May 2024, 12:53 BST
Bids must remain valid until
25 May 2024, 23:59 BST

Notice history

1 event · 2 releases on Find a Tender

Status changed to complete
17 May 2024, 12:53 BST

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast

Suppliers appointed 4admitted to the panel · see the list ↓

Bids received 75 from SMEs · busiest of 2 lots

Contracts signed 2latest 19 Apr 2024

2 suppliers are admitted to this framework without individual award values or dates, see the supplier list below.

Contracts

Lot 1 Office Products Managed Service for Stock
Signed
19 Apr 2024
Value
£6,138,974
Status
active
Lot 2 General Office Products
Signed
19 Apr 2024
Value
£5,537,098
Status
active

Bid statistics published by the authority

Lot	Bids	SME	VCSE	Valid bid range
1 · Office Products Managed Service for Stock	7bids · 7 electronic · 7 from abroad	5	—	—
2 · General Office Products	7bids · 7 electronic · 7 from abroad	5	—	—

Contracting authority & participating public bodies

18 public bodies on the notice

Procurement and Logistics Service

Contracting authorityBody governed by public lawHealth Pinewood Villa, Longstone Hospital, 73 Loughgall Road, Armagh, UK, BT61 7PRContact email Published organisation website ↗

Consortium members and other public bodies

Belfast Health and Social Care TrustContracting authority Belfast, UKContact email
Business Services OrganisationContracting authority Belfast, UKContact email
Children’s Court Guardian Agency for Northern IrelandContracting authority Belfast, UKContact email
DOH - Strategic Planning and Performance GroupContracting authority Belfast, UKContact email
NI Ambulance Service TrustContracting authority Belfast, UKContact email
NI Blood Transfusion ServiceContracting authority Belfast, UKContact email
NI Fire and Rescue ServicesContracting authority Lisburn, UKContact email
NI Medical and Dental Training AgencyContracting authority Belfast, UKContact email
NI Patient Client CouncilContracting authority Belfast, UKContact email
NI Practice and Education Council for Nursing and MidwiferyContracting authority Belfast, UKContact email
NI Public Health AgencyContracting authority Belfast, UKContact email
NI Regulation and Quality Improvement AuthorityContracting authority Belfast, UKContact email
NI Social Care CouncilContracting authority Belfast, UKContact email
Northern Health and Social Care TrustContracting authority Antrim, UKContact email
South Eastern Health and Social Care TrustContracting authority Belfast, UKContact email
Southern Health and Social Care TrustContracting authority Portadown, UKContact email
Western Health and Social Care TrustContracting authority Londonderry, UKContact email

Dispute resolution & review bodies

Business Services Organisation Procurement and Logistics ServicesReview body Armagh

Framework contractors & participating bidders

4 commercial parties on the notice

Banner Group LimitedFramework contractor K House, Sheffield, UK, S9 1XUContact email
E.B. ERSKINE AND CO. LTDFramework contractor 3A BLACKWATER ROAD, NEWTOWNABBEY, UK, BT36 4TZContact email
LIMAVADY PRINTING CO LTDFramework contractor 22 Windyhill Road, Limavady, UK, BT49 0GWContact email
LYRECO UK LIMITEDFramework contractor UNIT 5, DEER PARK COURT, TELFORD, UK, TF2 7NBContact email

Official documents & specifications

Official links; attachments are not copied

No document links were published on the notice.