Official UK procurement notice
Office cleaning services · UK public procurement notice
Authority: Link Group
Sectors: Cleaning & Environmental Services (90) Delivery: Scotland (UKM75)
Published estimate£335,000exc. VAT
Submissions closed 24 Mar 2023awarded 14 Apr 2023
Awarded to Ron Soft Services
What is being bought
Published requirement descriptionOffice cleaning services, including window cleaning services for eight offices across Edinburgh, Falkirk, Cumbernauld, Bathgate and Paisley.
CPV: Office cleaning services
The lotProcurement structure
single lot · value publishedLot #1Office cleaning services including window cleaning across eight Link Group sitesAwardedPublished value£335,000
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
How bids were scored
Published sub-criteria (8)
- Service Delivery: 25
- Contract management: 25
- Health and safety and lone working arrangements: 9
- Security: 9
- Community benefits: 9
- Fair working practices: 9
- price: 70
- Environmental management: 14
Published award criteria (8)
- Service Delivery: 25%
- Contract management: 25%
- Health and safety and lone working arrangements: 9%
- Security: 9%
- Community benefits: 9%
- Environmental management: 14%
- Fair working practices: 9%
- Price: 70
What this means for your bid
- Price carries 70 of 170 points: a 10% discount moves about 7 points. Quality carries 86 of 170: the paper moves it further than the discount.
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.
Procedure terms & legal framework
From the official record · publisher note attached- Procedure method
- Open procedure
- Legal basis
- CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
- Procurement category
- Services
- Notice status
- Awarded
- Procurement threshold
- Unspecified in notice
- Regulatory regime
- Standard
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Competitive procedure
- GPA / WTO covered
- Yes (GPA)
- Recurring procurement
- No (one-off requirement)
- First published
- 14 Feb 2023, 12:58 GMT
- Last source update
- 27 Apr 2023, 15:58 BST
- Award evaluation window
- 17 Mar 2023 – …
- Authority reference
BS23- FTS notice number
2023/S 000-012174- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-03a581Find a Tender
Contract terms
- Electronic trading
- e-invoicing allowed · electronic ordering · electronic payment
Publisher note: (SC Ref:730105)
How it was run
Official noticeRun through: Public Contracts Scotland · Who buys & how to bid on PCS
Access & registration note: Free single registration for Scotland; PCS-Tender (Jaggaer) for full bidding
Tender documents are also served through a separate tool: http://www.publiccontractsscotland.gov.uk ↗
- Submission deadline
- 24 Mar 2023, 12:00 GMT
- Submission channel
- {"electronicSubmission"}
- Accepted languages
- en
- Bids opened
- 17 Mar 2023, 12:00 GMT
Detailed submission instructions & authority contactsFrom official release
Timeline
17 Mar 2023 → 14 Jul 2023 · 4 dates- Bids opened17 Mar 2023, 12:00 GMT
- Submission deadline24 Mar 2023, 12:00 GMT
- Notice published27 Apr 2023, 15:58 BST
- Bids must remain valid until14 Jul 2023, 23:59 BST
Notice history
2 events · 3 releases on Find a Tender · since 23 Feb 2023- Deadline moved to 24 Mar 2023, 12:00 GMT23 Feb 2023, 11:38 GMT+7 days · was 17 Mar 2023, 12:00 GMT
- Status changed to complete27 Apr 2023, 15:58 BST
Published amendments (1 · 1 deadline change)
| When | What | Before | After | Shift |
|---|---|---|---|---|
| — | DeadlineTime limit · IV.2.2 | 17 Mar 2023 | 24 Mar 2023 | +7 d |
| — | Bid validityMinimum time frame during which the tenderer must maintain the tender · IV.2.6 | 14 Jul 2023 | 21 Jul 2023 | +7 d |
| — | Bid openingConditions for opening of tenders · IV.2.7 | 17 Mar 2023 | 24 Mar 2023 | +7 d |
Timetable amended following update of clause 1.8.1
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecastAwards 1
Bids received 74 from SMEs
Contracts signed 1latest 14 Apr 2023
| Awarded to | Value | Date | Status |
|---|---|---|---|
| Ron Soft ServicesSME | — | — | Awarded |
Contracts
Contract 012174-2023-FTS NUMBER: 721457-1 · Ron Soft ServicesSME
- Signed
- 14 Apr 2023
- Value
- —
- Status
- active
Bid statistics published by the authority
| Lot | Bids | SME | VCSE | Valid bid range |
|---|---|---|---|---|
| Office cleaning services including window cleaning across eight Link Group sites | 7bids · 7 electronic · 7 from abroad | 4 | — | £90,233 – £116,246 |
| Whole notice | — | — | — | £90,000 – £116,000 |
Contracting authority & participating public bodies
Dispute resolution & review bodies
- Edinburgh Sheriff Court and Justice of the Peace CourtReview body
Bidders & participating suppliers
1 commercial party on the notice- Ron Soft ServicesAwarded supplier
Official documents & specifications (2)
Official links; attachments are not copiedTender pack and attachments
- Economic and financial selection criteria
- Technical selection criteria