Office Cleaning Services at Gourock

{
  "id": "013580-2023",
  "tag": [
    "tender"
  ],
  "date": "2023-05-12T12:28:28+01:00",
  "ocid": "ocds-h6vhtk-03c847",
  "buyer": {
    "id": "GB-FTS-6996",
    "name": "CalMac Ferries Limited"
  },
  "links": [
    {
      "rel": "prev",
      "href": "https://ted.europa.eu/udl?uri=TED:NOTICE:112707-2019:TEXT:EN:HTML"
    },
    {
      "rel": "canonical",
      "href": "https://api.publiccontractsscotland.gov.uk/v1/Notice?id=ocds-r6ebe6-0000731213"
    }
  ],
  "tender": {
    "id": "CSHS22-118",
    "lots": [
      {
        "id": "1",
        "value": {
          "amount": 230000,
          "currency": "GBP"
        },
        "status": "active",
        "renewal": {
          "description": "Option to extend for a further two 12 month periods"
        },
        "hasOptions": false,
        "hasRenewal": true,
        "description": "CalMac Ferries Limited (CFL), is seeking to enter a contractual agreement with a suitably experienced Contractor with high quality standards and robust procedures in place to deliver the provision of cleaning services. These services are required at the following locations:\n-\tPort Offices and Waiting Room, Gourock, PA19 1QP;\n-\tFaulds Park Offices, Gourock, PA19 1FB;\nEach location has its own unique set of requirements and these will be detailed in the Scope of Requirements within the Invitation to Tender document.\nThe successful Contractor will be required to:\n- adhere to a relevant set of KPI’s;\n- Manager to attend CFL sites at Gourock for a mandatory on-site weekly audit;\n- pay employers Scottish Living Wage to achieve required fair work standards. Additional information: Economic operators may be excluded from this competition if they are in any of the situations referred to in regulation 58 of the Public Contracts (Scotland) Regulations 2015.",
        "secondStage": {
          "maximumCandidates": 3,
          "minimumCandidates": 3
        },
        "awardCriteria": {
          "criteria": [
            {
              "name": "Technical and Quality",
              "type": "quality",
              "description": "40"
            },
            {
              "type": "price",
              "description": "60"
            }
          ]
        },
        "contractPeriod": {
          "durationInDays": 720
        },
        "submissionTerms": {
          "variantPolicy": "notAllowed"
        },
        "selectionCriteria": {
          "description": "This Procurement will be conducted through the use of the Competitive Procedure with Negotiation(CPN). All queries about this procurement must be made via the PCS-Tender messaging system.\nThe process to be applied will be:\n- Statements including the specific requirements can be found within Section III.1.2 and III.1.3 of the Contract Notice.\n- Economic Operator must pass the minimum standards sections of the SPD (Scotland).\nQualification Envelope: Part 3, Section A, B, C, D will be scored on a pass/fail basis and Part 4 Section C shall be weighted questions. If any question subject to ‘pass/fail’ scoring be scored ‘fail’ the entire submission may be set aside and take no further part in the competition.\nTechnical Envelope: Part 4 Section C of the SPD (Scotland) will be scored in the following way:\n0 - Unacceptable. Nil or inadequate response. Fails to demonstrate previous experience/capacity/capability relevant to this criterion.\n25 - Poor. Response is partially relevant but generally poor. The response shows some elements of relevance to the criterion but contains insufficient/limited detail or explanation to demonstrate previous relevant experience/ capacity/capability.\n50 - Acceptable. Response is relevant and acceptable. The response demonstrates broad previous experience, knowledge and skills/capacity/capability but may lack in some aspects of similarity e.g. previous experience, knowledge or skills may not be of a similar nature.\n75 - Good. Response is relevant and good. The response is sufficiently detailed to demonstrate a good amount of experience, knowledge or skills/capacity/capability relevant to providing similar services to similar clients.\n100 - Excellent. Response is completely relevant and excellent overall. The response is comprehensive, unambiguous and demonstrates thorough experience, knowledge or skills/capacity/capability relevant to providing similar services to similar clients.\nThe responses to the questions in Part 4C.Technical and Professional Ability will be weighted the following way:\n1.\tDemonstrate previous experience/capacity/capability in delivering high quality standards with robust procedures similar to CFL’s requirements. (Weighting 60%)\n2.\tDemonstrate what benefits an on-site weekly attendance brought to the services you have provided similar to CFL’s requirement. (Weighting 40%)\n3.\tProvide a minimum of 3 customers, that your organisation has previously and successfully provided cleaning services for similar to CFL’s requirements. Your response must include as a minimum; a) Your Customer’s name and Contract Value over term b) a brief description of services you provided.\nCFL will take a minimum of three highest scoring bidders through and they will be invited to submit a tender"
        }
      }
    ],
    "items": [
      {
        "id": "1",
        "relatedLot": "1",
        "deliveryAddresses": [
          {
            "region": "UKM83"
          }
        ],
        "additionalClassifications": [
          {
            "id": "90910000",
            "scheme": "CPV",
            "description": "Cleaning services"
          },
          {
            "id": "90911300",
            "scheme": "CPV",
            "description": "Window-cleaning services"
          }
        ]
      }
    ],
    "title": "Office Cleaning Services at Gourock",
    "value": {
      "amount": 233604,
      "currency": "GBP"
    },
    "status": "active",
    "coveredBy": [
      "GPA"
    ],
    "legalBasis": {
      "id": "32014L0024",
      "scheme": "CELEX"
    },
    "recurrence": {
      "description": "Approx. 4 years from date of award."
    },
    "description": "CalMac Ferries Limited (CFL), is seeking to enter a contractual agreement with a suitably experienced Contractor with high quality standards and robust procedures in place to deliver the provision of cleaning services. These services are required at the following locations:\n-\tPort Offices and Waiting Room, Gourock, PA19 1QP;\n-\tFaulds Park, Gourock, PA19 1FB;\nEach location has its own unique set of requirements which will be listed in the Scope of Requirements within the Invitation to Tender document.",
    "secondStage": {
      "invitationDate": "2023-07-12T00:00:00+01:00",
      "successiveReduction": true,
      "noNegotiationNecessary": true
    },
    "tenderPeriod": {
      "endDate": "2023-06-12T12:00:00+01:00"
    },
    "contractTerms": {
      "performanceTerms": "Tenderers must pass the minimum standards sections of the SPD (Scotland). Part 3, sections B, C and D of Part 4 will be scored on a pass/fail basis on the Qualification Envelope.  Part 4C of the Technical Envelope will be scored questions.",
      "hasElectronicPayment": true,
      "hasElectronicOrdering": true,
      "electronicInvoicingPolicy": "allowed"
    },
    "hasRecurrence": true,
    "classification": {
      "id": "90900000",
      "scheme": "CPV",
      "description": "Cleaning and sanitation services"
    },
    "submissionTerms": {
      "languages": [
        "en"
      ],
      "bidValidityPeriod": {
        "durationInDays": 180
      }
    },
    "submissionMethod": [
      "electronicSubmission"
    ],
    "procurementMethod": "selective",
    "selectionCriteria": {
      "criteria": [
        {
          "type": "economic",
          "appliesTo": [
            "supplier"
          ],
          "description": "Please refer to these statements when completing section 4B of the SPD (Scotland)\nStatement for 4B.4:\nBidders must provide its ('general') yearly turnover for the last 3 (three) financial years.\nBidders must provide their (\"specific\") yearly turnover for the last 3 (three) financial years.\nIt is a requirement of this contract that bidders hold or can commit to obtain prior to the commencement of any subsequently awarded contract, the types of insurance indicated below.\nEmployer's (Compulsory) Liability Insurance = 5 million GBP\nPublic Liability Insurance = 5 million GBP\nProduct Liability Insurance = 5 million GBP\nProfessional Indemnity Insurance = 5 million GBP"
        }
      ]
    },
    "mainProcurementCategory": "services",
    "submissionMethodDetails": "http://www.publictendersscotland.publiccontractsscotland.gov.uk",
    "procurementMethodDetails": "Competitive procedure with negotiation"
  },
  "parties": [
    {
      "id": "GB-FTS-6996",
      "name": "CalMac Ferries Limited",
      "roles": [
        "buyer",
        "centralPurchasingBody"
      ],
      "address": {
        "region": "UKM",
        "locality": "Gourock",
        "postalCode": "PA19 1QP",
        "countryName": "United Kingdom",
        "streetAddress": "Ferry Terminal"
      },
      "details": {
        "url": "http://www.calmac.co.uk",
        "buyerProfile": "https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA10923",
        "classifications": [
          {
            "scheme": "TED_CA_TYPE",
            "description": "Ferry Operator - Transport"
          },
          {
            "scheme": "COFOG",
            "description": "Ferry Operator - Transport"
          }
        ]
      },
      "identifier": {
        "legalName": "CalMac Ferries Limited"
      },
      "contactPoint": {
        "url": "http://www.publictendersscotland.publiccontractsscotland.gov.uk",
        "email": "alison.ure@calmac.co.uk",
        "faxNumber": "+44 1475650243",
        "telephone": "+44 1475650243"
      }
    },
    {
      "id": "GB-FTS-82565",
      "name": "Greenock Sherriff Court",
      "roles": [
        "reviewBody"
      ],
      "address": {
        "locality": "Greenock",
        "postalCode": "PA15",
        "countryName": "United Kingdom"
      },
      "details": {
        "url": "http://www.calmac.co.uk"
      },
      "identifier": {
        "legalName": "Greenock Sherriff Court"
      }
    }
  ],
  "language": "en",
  "description": "CFL's Conditions of Contract will be published with the ITT document.\nPlease note the following has been removed from SPD document: 2A Lots; 4B.1.2, 4B.2.2 & 4B.4 Economic and Financial Standing; 4E Global Question.\nEconomic Operators should note that the conditions of the procurement include (but are not limited to) the following:\n-The eligibility requirements in this Contract Notice will apply to the procurement at all times. Economic Operators may be excluded from this competition if the Economic Operator no longer meets the selection criteria set out in the Contract Notice at any stage during the competition and/or there is a change in identity, control, financial standing or other factor impacting on the selection process affecting the Economic Operator;\n-CFL is subject to the requirements of the Freedom of Information (Scotland) Act 2002 and the Environmental Information (Scotland) Regulations 2004. Accordingly, all information submitted to CFL may need to be disclosed and/or published by it in response to a request under FOISA or the EIRs;\n-Economic Operators will remain responsible for all costs and expenses incurred by them in connection. CFL will not be liable to reimburse or compensate any costs incurred in connection with an Economic Operator’s participation in this competition, including any costs or other liability in respect of the cancellation of the process.\nCFL reserves the right not to award a contract pursuant to this procurement and to cancel the procurement at any point without liability.\nTenderers should note that CFL intends to ask questions at the ITT stage, these questions form a small part within a broader question base.\nThe award criteria questions and weightings will be published in the ITT. Tenderers will be expected to demonstrate capability.\nThese ITT questions shall be grouped as either belonging to mandatory Pass/Fail type questions or questions which shall be scored and weighted.\nWhere a supplier has been assessed to have failed a Pass/Fail question their tender submission shall be deemed non-compliant and excluded from that point forward.\nQuestions in the ITT will be scored using the following methodology:\n100 - Response is completely relevant and excellent overall.  The response is comprehensive, unambiguous and demonstrates a thorough understanding of the requirement and provides details of how the requirement will be met in full.\n75 - Response is relevant and good.  The response is sufficiently detailed to demonstrate a good understanding and provides details on how the requirement will be fulfilled.\n50 - Response is relevant and acceptable.  The response addresses a broad understanding of the requirement but may lack details on how the requirement will be fulfilled in certain areas.\n25 - Response is partially relevant but generally poor.  The response addresses some elements of the requirement but contains insufficient/limited detail or explanation to demonstrate how the requirement will be fulfilled.\n0 - Nil or inadequate response.  Fails to demonstrate an ability to meet the requirement.\nAward Criteria questions can be found in the ITT together with the weightings.\nCOMPETITIVE PROCEDURE WITH NEGOTIATION EXPLANATION - Competitive Procedure with Negotiation (CPN) this is a two-stage procedure run in a similar way to a Restricted procedure. This requires interested parties to complete a pre-qualification stage by submitting a Single Procurement Document (SPD) before being invited to submit a tender. This down selection process allows CFL to limit the number of parties receiving the full tender and moving forward to the negotiation phase(s).\nThe buyer is using PCS-Tender to conduct this PQQ exercise. The Project code is 6161. For more information see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2343\n(SC Ref:731213)",
  "initiationType": "tender"
}