Official UK procurement notice
Off Site Document Storage
Authority: General Medical Council (GMC) (Local council)·Consortium: 2 public authorities
What is being bought
Published requirement descriptionBy March 2026, we will hold approx. 34,000 cubic ft or 950 cubic metres of boxed paper records indexed at file and box level. We are currently working on a reconsolidation retention and disposal project and each month we request approx. 450 items at file or box level and return approximately 150 items, there are also approx 20 new boxes per month. We currently have a requirement to destroy approximately 500 boxes of box level material each year, this will reduce over time.
Storage conditions must ensure the ongoing preservation, security and accessibility of the material, while supporting sustainable and environmentally responsible practices.
Although the GMC also has offices in London, Belfast, Cardiff and Edinburgh, all storage, deliveries and collections under this contract will relate solely to our Manchester Office. We either scan or courier requested material to our other offices due to low request volumes.
- No preliminary market engagement: Unnecessary
CPV: Documentation services
The lotProcurement structure
single lot · value publishedLot #1AwardedRenewalPublished value£375,000
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Published award criteria (3)
- Quality
- Social Value
- Price
- Price carries 25 of 100 points: a 10% discount moves about 2.5 points. The method statement decides this lot, not the discount.
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.
Procedure terms & legal framework
From the official record- Procedure method
- Open procedure
- Legal basis
- UKPGA · 2023/54 Procurement Act 2023
- Procurement category
- Services
- Notice status
- Awarded
- Procurement threshold
- Above threshold (FTS publication)
- Regulatory regime
- Standard
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Competitive procedure
- GPA / WTO covered
- Unspecified in notice
- Recurring procurement
- Unspecified in notice
- First published
- 23 Oct 2025, 11:36 BST
- Last source update
- 9 Mar 2026, 14:20 GMT
- Award evaluation window
- Submission end – 12 Jan 2026
- Authority reference
GMC2189- FTS notice number
2025/S 000-067744- Latest notice
- Contract details notice (UK7)
- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-05d249Find a Tender
How it was run
Official notice- Submission deadline
- 28 Nov 2025, 12:00 GMT
- Electronic submission
- Allowed
- Accepted languages
- en
Timeline
23 Oct 2025 → 9 Mar 2026 · 7 dates- Tender notice published363 days ago23 Oct 2025, 11:36 BST
- Submission deadline327 days ago28 Nov 2025, 12:00 GMT
- Award decision expected by282 days ago12 Jan 2026, 23:59 GMT
- Assessment summaries sent273 days ago22 Jan 2026
- Standstill ends259 days ago4 Feb 2026, 23:59 GMT
- Contract starts228 days ago8 Mar 2026
- Latest notice published226 days ago9 Mar 2026, 14:20 GMT
Notice history
6 events · 3 releases on Find a Tender · since 23 Oct 2025- Tender notice published23 Oct 2025, 11:36 BSTUK4
- Contract award notice published26 Jan 2026, 11:49 GMTUK6
- Status changed to complete26 Jan 2026, 11:49 GMT
- Buyer details updated26 Jan 2026, 11:49 GMT
- Contract signature expected5 Feb 2026, 23:59 GMTscheduled
- Contract details notice published9 Mar 2026, 14:20 GMTUK7
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecast| Awarded to | Value | Date | Status |
|---|---|---|---|
| Offsite Archive Storage & Integrated Services (UK) Ltd8 Mar 2026 – 7 Mar 2029 · up to 8 Mar 2030Extensions: Based on service delivery | £312,500 | 22 Jan 2026 | Awarded |
Contracts
Off Site Document Storage · Offsite Archive Storage & Integrated Services (UK) Ltd
- Signed
- 5 Mar 2026
- Value
- £312,500
- Period
- 9 Mar 2026 – 8 Mar 2029 · up to 8 Mar 2030 with extensions
- Status
- active
- Extensions
- Due to service
3 agreed KPIs: Retrieval · Rapid delivery · Returned boxes
- Retrieval
- Rapid delivery
- Returned boxes
Bid statistics published by the authority
| Bids | SME | VCSE | Valid bid range |
|---|---|---|---|
| 4final-stage tenders | 1 | 0 | — |
Contracting authority & participating public bodies
2 public bodies on the noticeBidders & participating suppliers
1 commercial party on the notice- Offsite Archive Storage & Integrated Services (UK) LtdAwarded supplier
Official documents & specifications (7)
Official links; attachments are not copiedTender pack and attachments
- Bidding documents and specifications ISQ
- Bidding documents and specifications ITT
- Bidding documents and specifications Requirements
- Bidding documents and specifications Terms and conditions
Notices published for this procedure
- Contract details notice Contract details notice on Find a Tender
- Contract award notice Contract award notice on Find a Tender
- Tender notice Tender notice on Find a Tender