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Published 3 Sept 2021, 08:26 BST

Official UK procurement notice

ODBST - Communications & Security

Official notice

Authority: Oxford Diocesan Bucks Schools Trust (Education)·Consortium: 2 public authorities

ServicesCompetitive procedure with negotiationSME suitableAccelerated
Sectors: IT Services & Software (72) Delivery: UKSouth East (UKJ1)
Published estimate£500,000exc. VAT
Submissions closed 17 Sept 2021awarded 25 Nov 2021
Awarded to RM Education

What is being bought

Published requirement description

Connectivity, Telephony and Security for all ODBST Schools and any future schools that may join the Trust in the lifetime of the contract.

CPV: IT services: consulting, software development, Internet and support

The lotProcurement structure

single lot · value published
Lot #1AwardedPublished value£500,000
Delivery: UK, South East
Second stage: 5–null candidates invited to tenderVariant bids: not allowed
72000000 IT services: consulting, software development, Internet and support

What it takes to win
i

How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
How bids were scored
Price: 40
Published sub-criteria (1)
  • Cost: 40
Published award criteria (1)
  • Cost: 40%
What this means for your bid
  • Price carries 40 of 40 points: a 10% discount moves about 4 points. This one is won on the number: sharpen the price before polishing the prose.

Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.

Procedure terms & legal framework

From the official record
Procedure method
Competitive procedure with negotiation
Legal basis
CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
Procurement category
Services
Notice status
Awarded
Procurement threshold
Unspecified in notice
Regulatory regime
Standard
Commercial structure
Stand-alone contract (no framework)
Competition type
Competitive procedure
GPA / WTO covered
Unspecified in notice
Recurring procurement
No (one-off requirement)
First published
3 Sept 2021, 08:26 BST
Last source update
21 Dec 2021, 11:03 GMT
FTS notice number
2021/S 000-031889
Accelerated

This procurement was undertaken using the Negotiated Procedure with accelerated timescales. This is being justified due to the fact that the service must be in place by early 2022 to enable effective testing and then use of cloud/hosted-based systems which must have been transitioned to by the 31st March 2022 to enable continuity of education from 1st April 2022. Given the COVID-19 situation the main telecommunication providers have given notice that there may well be disruption to their normal implementation timeframes and thus orders need to be placed as soon as possible. The Trust, therefore, needs to de-risk this situation and be in a position to place orders as soon as possible and this, therefore, is the justifiable reason to utilise accelerated timescales.

Classification (CPV)
IT services: consulting, software development, Internet and support
Delivery area
UKSouth East (UKJ1)
Official registry OCID
ocds-h6vhtk-02dca8 Find a Tender
Contract terms
Electronic trading
e-invoicing allowed · electronic ordering · electronic payment

How it was run

Official notice
Submission deadline
17 Sept 2021, 12:00 BST
Submission channel
{"written"}
Accepted languages
en
Bid validity
180 days from the deadline

Timeline

17 Sept 2021 → 21 Dec 2021 · 3 dates
  1. Submission deadline
    17 Sept 2021, 12:00 BST
  2. Invitations to tender expected
    28 Sept 2021, 00:00 BST
  3. Notice published
    21 Dec 2021, 11:03 GMT

Notice history

2 events · 2 releases on Find a Tender · since 21 Dec 2021
  1. Status changed to complete
    21 Dec 2021, 11:03 GMT
  2. Buyer details updated
    21 Dec 2021, 11:03 GMT

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast
Awards 1
Awarded value £500,0001 contract exc. VAT
Bids received 32 from SMEs
Contracts signed 1latest 25 Nov 2021
Awarded toValueDateStatus
RM Education£500,000 †—Awarded

Contracts

  • Contract 031889-2021-1 · RM Education

    Signed
    25 Nov 2021
    Value
    £500,000
    Status
    active

Bid statistics published by the authority

BidsSMEVCSEValid bid range
3bids · 3 electronic2——

Contracting authority & participating public bodies

2 public bodies on the notice

Oxford Diocesan Bucks Schools Trust

Contracting authorityEducationBody governed by public lawEducation Moat Farm, Marsh Lane,, Stoke Mandeville, South East, HP22 5UZContact name, email, phone Published organisation website ↗

Bidders & participating suppliers

1 commercial party on the notice
  • RM PLCAwarded supplier Abingdon, South East

Official documents & specifications (1)

Official links; attachments are not copied

Tender pack and attachments

  • Economic and financial selection criteriatenderEconomic and financial selection criteria