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Published 16 Feb 2022, 16:24 GMT

Official UK procurement notice

Occupational Health System · UK public procurement notice

Official notice

Authority: NHS Wales Shared Services Partnership-Procurement Services (hosted by Velindre University NHS Trust) (Central government)

GoodsOpen procedure
Sectors: Software Packages & ERP (48) Delivery: Wales (UKL)
Published estimate£540,000≈ £180k / year · 1 value update
Submissions closed 20 Jun 2022
Next notice expected 15 Apr 2022
Contract term 3 yrsends 30 Nov 2025 · extension options published · starts 1 Dec 2022
Notice summaryFrom the published notice

NWSSP is looking to procure a web-based software solution to manage the Occupational Health services within NHS Wales with the aim of streamlining process, documentation, and management of Occupational Health records across NHS Wales. The provision of a flexible web-based software solution to manage the Occupational Health services within NHS Wales with the aim of streamlining process, documentation, and management of Occupational Health records across NHS Wales.

What is being bought

Published requirement description

NWSSP is looking to procure a web-based software solution to manage the Occupational Health services within NHS Wales with the aim of streamlining process, documentation, and management of Occupational Health records across NHS Wales.

CPV: Software package and information systems

The lotProcurement structure

single lot · no lot value published
Lot #1The provision of a flexible web-based software solution to manage the Occupational…Renewal 3 yrs

The provision of a flexible web-based software solution to manage the Occupational Health services within NHS Wales with the aim of streamlining process, documentation, and management of Occupational Health records across NHS Wales.

This procurement will ensure the continuation of an enhanced and more resilient solution, via third party hosted solutions on an all-Wales basis and provide interfaces with the current NHS Wales third party recruitment (TRAC) and staff record systems (ESR).

The procurement will also deliver the following benefits:-

  • Safe recruitment standards are applied for pre-employment checks.
  • Reduce screening times.
  • Standardisation of required Occupational Health modules.
  • Better portability of data.
  • Reduction of data entry for Occupational Health administrative teams. Additional information: Tender documents detailing the full specification and documents required to tender can be found at etenderwales.bravosolution.co.uk/web/login.shtml ↗

ITT Code: 94460

Contract period: 1 Dec 2022 – 30 Nov 2025 (3 yrs)
Delivery: Wales
Extensions: Optional extensions for a further period of 2 yearsVariant bids: not allowed
48000000 Software package and information systems

What it takes to win
i

How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
How bids were scored
Quality: 70%Price: 30%
Published sub-criteria (2)
  • Quality: 70%
  • Cost: 30%
Published award criteria (2)
  • Quality: 70
  • Cost: 30
What this means for your bid
  • Price carries 30 of 100 points: a 10% discount moves about 3 points. The method statement decides this lot, not the discount.

Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.

Procedure terms & legal framework

From the official record · publisher note attached
Procedure method
Open procedure
Legal basis
CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
Procurement category
Goods
Notice status
Closed
Procurement threshold
Unspecified in notice
Regulatory regime
Standard
Commercial structure
Stand-alone contract (no framework)
Competition type
Competitive procedure
GPA / WTO covered
Yes (GPA)
Recurring procurement
No (one-off requirement)
First published
16 Feb 2022, 16:24 GMT
Last source update
20 May 2022, 15:10 BST
Award evaluation window
20 Jun 2022 – …
Authority reference
AW094 - Occupational Health System
FTS notice number
2022/S 000-013639
Classification (CPV)
Software package and information systems
Delivery area
Wales (UKL)
Official registry OCID
ocds-h6vhtk-0317fc Find a Tender

Publisher note: (WA Ref:121409)

How it was run

Official notice
Run through: Jaggaer · Who buys & how to bid on Sell2Wales
Supplier login requiredLanguage: EN
Access & registration note: Free; latest Chrome/Edge/Firefox only — corporate browsers fail
Submission deadline
20 Jun 2022, 12:00 BST
Submission channel
{"electronicSubmission"}
Accepted languages
en
Bids opened
20 Jun 2022, 12:00 BST
Detailed submission instructions & authority contactsFrom official release

etenderwales.bravosolution.co.uk/web/login.shtml ↗

Timeline

15 Apr 2022 → 1 Dec 2022 · 6 dates
  1. Next notice expected
    15 Apr 2022, 00:00 BST
  2. Notice published
    20 May 2022, 15:10 BST
  3. Submission deadline
    20 Jun 2022, 12:00 BST
  4. Bids opened
    20 Jun 2022, 12:00 BST
  5. Contract starts
    1 Dec 2022
  6. Bids must remain valid until
    1 Dec 2022, 23:59 GMT

Notice history

4 events · 2 releases on Find a Tender · since 20 May 2022
  1. Published value updated to £540,000
    20 May 2022, 15:10 BST
    was £400,000
  2. Status changed to active
    20 May 2022, 15:10 BST
  3. Procurement method changed
    20 May 2022, 15:10 BST
  4. Deadline published: 20 Jun 2022, 12:00 BST
    20 May 2022, 15:10 BST

Contracting authority & participating public bodies

NHS Wales Shared Services Partnership

Contracting authorityCentral GovernmentBody governed by public lawHealth 4-5 Charnwood Court,, Heol Billingsley, Parc Nantgarw, Cardiff, UK, CF15 7QZContact email Published organisation website ↗

Dispute resolution & review bodies

  • High CourtReview body LondonContact phone

Official documents & specifications (2)

Official links; attachments are not copied

Tender pack and attachments

  • Economic and financial selection criteriatenderEconomic and financial selection criteria
  • Technical selection criteriatenderTechnical selection criteria