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ClosedFind a Tender · tender
BuyerNHS Wales Shared Services Partnership
StatusClosed
Deadline20 Jun 2022
Value£540,000
Published20 May 2022

What is being bought

NWSSP is looking to procure a web-based software solution to manage the Occupational Health services within NHS Wales with the aim of streamlining process, documentation, and management of Occupational Health records across NHS Wales.

Delivery location

UKL

Categories

Software package and information systems 48000000Software package and information systems 48000000

Lot details

Lot 1

The provision of a flexible web-based software solution to manage the Occupational Health services within NHS Wales with the aim of streamlining process, documentation, and management of Occupational Health records across NHS Wales. This procurement will ensure the continuation of an enhanced and more resilient solution, via third party hosted solutions on an all-Wales basis and provide interfaces with the current NHS Wales third party recruitment (TRAC) and staff record systems (ESR). The procurement will also deliver the following benefits:- - Safe recruitment standards are applied for pre-employment checks. - Reduce screening times. - Standardisation of required Occupational Health modules. - Better portability of data. - Reduction of data entry for Occupational Health administrative teams. Additional information: Tender documents detailing the full specification and documents required to tender can be found at https://etenderwales.bravosolution.co.uk/web/login.shtml ITT Code: 94460

Statusactive
Contract periodFrom 1 Dec 2022 to 30 Nov 2025

Award criteria
Quality — 70
Cost — 30

What is included

ItemCategoryQuantity
1Software package and information systemsNot published

Comparable-procurement analytics

Benchmarked against retained Find a Tender procedures with CPV division 48. The category anchor is Software package and information systems (48000000); this is a deliberately broad market comparator. The comparison is shown at several levels rather than pretending one company or region is always the best benchmark.

Comparison setProceduresReported bids per procedureNamed award suppliersPrice evidence
Market: CPV division 486,8371 median · 9.6 average (2,488 of 6,837 with a bid count)1.8 average (2,928 of 6,837 with named award suppliers)Not published
Same buyer85 median · 3.8 average (5 of 8 with a bid count)1.2 average (5 of 8 with named award suppliers)Not published
Delivery region: UKL2224 median · 9.5 average (86 of 222 with a bid count)2.7 average (101 of 222 with named award suppliers)Not published
Similar published value (0.5×–2×)4872 median · 2 average (2 of 487 with a bid count)1 average (2 of 487 with named award suppliers)Not published

“Reported bids” is an official aggregate, sometimes reported per lot; it is the closest available competition measure. “Named award suppliers” are winners, not all applicants.

Price-outcome signal

Not enough comparable procedures currently publish both a GBP tender value and a usable lowest-valid-bid value to calculate a responsible price-reduction benchmark. Tenderline deliberately does not infer a saving from named award suppliers or from missing award values.

Procurement strategy & market signals

Framework agreementNot published
Dynamic purchasing systemNot published
Competitive procurementNot published
Recurring requirementNo
Procurement method rationaleNot published
Rationale classificationsNot published
Special regimeNot published
Covered byGPA
Submission policyNot published
Selection criteriaNot published
Risk detailsNot published

Planning & early market engagement

BudgetNot published
No-engagement rationaleNot published
Planning documents0
Planning milestones0

No planning milestones published.

Related procurements

No linked framework, prior procurement or reprocurement published.

Documents & submission route

  • economicSelectionCriteria
  • technicalSelectionCriteria

Source data inventory

Diagnostic view. “Not published” means this current release does not provide a value.

OCIDocds-h6vhtk-0317fc
Latest release ID013639-2022
Latest release timestampFri May 20 2022 14:10:53 GMT+0000 (Coordinated Universal Time)
Sourcefind-a-tender
Official notice URLNot published
Tender statusactive
Procurement methodopen
Procurement method detailsOpen procedure
Main procurement categorygoods
Above thresholdNot published
Legal basis32014L0024
Tender period: startNot published
Tender period: end2022-06-20T12:00:00+01:00
Expression of interest deadlineNot published
Enquiry deadlineNot published
Award period: start2022-06-20T12:00:00+01:00
Award period: endNot published
Submission method detailshttps://etenderwales.bravosolution.co.uk/web/login.shtml
Submission languagesen
Electronic catalogue policyNot published
Total tender value£540,000
Tender lots in source1
Tender items in source1
Tender documents in source2
Awards in latest release0
Contracts in latest release0
Parties in latest release2

Notice history

DateEventReference
20 May 2022tender013639-2022
16 Feb 2022planning004448-2022

All source data

Unmodified official OCDS data retained by Tenderline for this procurement process.

Complete current OCDS release JSON
{
  "id": "013639-2022",
  "tag": [
    "tender"
  ],
  "date": "2022-05-20T15:10:53+01:00",
  "ocid": "ocds-h6vhtk-0317fc",
  "buyer": {
    "id": "GB-FTS-7249",
    "name": "NHS Wales Shared Services Partnership"
  },
  "tender": {
    "id": "AW094 - Occupational Health System",
    "lots": [
      {
        "id": "1",
        "status": "active",
        "renewal": {
          "description": "Optional extensions for a further period of 2 years"
        },
        "hasOptions": false,
        "hasRenewal": true,
        "description": "The provision of a flexible web-based software solution to manage the Occupational Health services within NHS Wales with the aim of streamlining process, documentation, and management of Occupational Health records across NHS Wales.\nThis procurement will ensure the continuation of an enhanced and more resilient solution, via third party hosted solutions on an all-Wales basis and provide interfaces with the current NHS Wales third party recruitment (TRAC) and staff record systems (ESR).\nThe procurement will also deliver the following benefits:-\n- Safe recruitment standards are applied for pre-employment checks.\n- Reduce screening times.\n- Standardisation of required Occupational Health modules.\n- Better portability of data.\n- Reduction of data entry for Occupational Health administrative teams. Additional information: Tender documents detailing the full specification and documents required to tender can be found at https://etenderwales.bravosolution.co.uk/web/login.shtml\nITT Code: 94460",
        "awardCriteria": {
          "criteria": [
            {
              "name": "Quality",
              "type": "quality",
              "description": "70"
            },
            {
              "name": "Cost",
              "type": "cost",
              "description": "30"
            }
          ]
        },
        "contractPeriod": {
          "endDate": "2025-11-30T23:59:59Z",
          "startDate": "2022-12-01T00:00:00Z"
        },
        "submissionTerms": {
          "variantPolicy": "notAllowed"
        }
      }
    ],
    "items": [
      {
        "id": "1",
        "relatedLot": "1",
        "deliveryAddresses": [
          {
            "region": "UKL"
          }
        ],
        "additionalClassifications": [
          {
            "id": "48000000",
            "scheme": "CPV",
            "description": "Software package and information systems"
          }
        ]
      }
    ],
    "title": "Occupational Health System",
    "value": {
      "amount": 540000,
      "currency": "GBP"
    },
    "status": "active",
    "coveredBy": [
      "GPA"
    ],
    "documents": [
      {
        "id": "economic",
        "documentType": "economicSelectionCriteria"
      },
      {
        "id": "technical",
        "documentType": "technicalSelectionCriteria"
      }
    ],
    "bidOpening": {
      "date": "2022-06-20T12:00:00+01:00"
    },
    "legalBasis": {
      "id": "32014L0024",
      "scheme": "CELEX"
    },
    "awardPeriod": {
      "startDate": "2022-06-20T12:00:00+01:00"
    },
    "description": "NWSSP is looking to procure a web-based software solution to manage the Occupational Health services within NHS Wales with the aim of streamlining process, documentation, and management of Occupational Health records across NHS Wales.",
    "tenderPeriod": {
      "endDate": "2022-06-20T12:00:00+01:00"
    },
    "hasRecurrence": false,
    "classification": {
      "id": "48000000",
      "scheme": "CPV",
      "description": "Software package and information systems"
    },
    "submissionTerms": {
      "languages": [
        "en"
      ],
      "bidValidityPeriod": {
        "endDate": "2022-12-01T23:59:59Z"
      }
    },
    "submissionMethod": [
      "electronicSubmission"
    ],
    "procurementMethod": "open",
    "mainProcurementCategory": "goods",
    "submissionMethodDetails": "https://etenderwales.bravosolution.co.uk/web/login.shtml",
    "procurementMethodDetails": "Open procedure"
  },
  "parties": [
    {
      "id": "GB-FTS-7249",
      "name": "NHS Wales Shared Services Partnership",
      "roles": [
        "buyer",
        "centralPurchasingBody"
      ],
      "address": {
        "region": "UK",
        "locality": "Cardiff",
        "postalCode": "CF15 7QZ",
        "countryName": "United Kingdom",
        "streetAddress": "4-5 Charnwood Court,, Heol Billingsley, Parc Nantgarw"
      },
      "details": {
        "url": "http://nwssp.nhs.wales/ourservices/procurement-services/",
        "buyerProfile": "https://www.sell2wales.gov.wales/search/Search_AuthProfile.aspx?ID=AA0221",
        "classifications": [
          {
            "id": "BODY_PUBLIC",
            "scheme": "TED_CA_TYPE",
            "description": "Body governed by public law"
          },
          {
            "id": "07",
            "scheme": "COFOG",
            "description": "Health"
          }
        ]
      },
      "identifier": {
        "legalName": "NHS Wales Shared Services Partnership"
      },
      "contactPoint": {
        "url": "https://etenderwales.bravosolution.co.uk/web/login.shtml",
        "email": "gareth.rees9@wales.nhs.uk"
      }
    },
    {
      "id": "GB-FTS-111",
      "name": "High Court",
      "roles": [
        "reviewBody"
      ],
      "address": {
        "locality": "London",
        "postalCode": "WC2A 2LL",
        "countryName": "United Kingdom",
        "streetAddress": "Royal Courts of Justice, The Strand"
      },
      "identifier": {
        "legalName": "High Court"
      },
      "contactPoint": {
        "telephone": "+44 2079477501"
      }
    }
  ],
  "language": "en",
  "description": "(WA Ref:121409)",
  "initiationType": "tender"
}
Complete JSON history (2 releases)
20 May 2022 · 013639-2022 · tender
{
  "id": "013639-2022",
  "tag": [
    "tender"
  ],
  "date": "2022-05-20T15:10:53+01:00",
  "ocid": "ocds-h6vhtk-0317fc",
  "buyer": {
    "id": "GB-FTS-7249",
    "name": "NHS Wales Shared Services Partnership"
  },
  "tender": {
    "id": "AW094 - Occupational Health System",
    "lots": [
      {
        "id": "1",
        "status": "active",
        "renewal": {
          "description": "Optional extensions for a further period of 2 years"
        },
        "hasOptions": false,
        "hasRenewal": true,
        "description": "The provision of a flexible web-based software solution to manage the Occupational Health services within NHS Wales with the aim of streamlining process, documentation, and management of Occupational Health records across NHS Wales.\nThis procurement will ensure the continuation of an enhanced and more resilient solution, via third party hosted solutions on an all-Wales basis and provide interfaces with the current NHS Wales third party recruitment (TRAC) and staff record systems (ESR).\nThe procurement will also deliver the following benefits:-\n- Safe recruitment standards are applied for pre-employment checks.\n- Reduce screening times.\n- Standardisation of required Occupational Health modules.\n- Better portability of data.\n- Reduction of data entry for Occupational Health administrative teams. Additional information: Tender documents detailing the full specification and documents required to tender can be found at https://etenderwales.bravosolution.co.uk/web/login.shtml\nITT Code: 94460",
        "awardCriteria": {
          "criteria": [
            {
              "name": "Quality",
              "type": "quality",
              "description": "70"
            },
            {
              "name": "Cost",
              "type": "cost",
              "description": "30"
            }
          ]
        },
        "contractPeriod": {
          "endDate": "2025-11-30T23:59:59Z",
          "startDate": "2022-12-01T00:00:00Z"
        },
        "submissionTerms": {
          "variantPolicy": "notAllowed"
        }
      }
    ],
    "items": [
      {
        "id": "1",
        "relatedLot": "1",
        "deliveryAddresses": [
          {
            "region": "UKL"
          }
        ],
        "additionalClassifications": [
          {
            "id": "48000000",
            "scheme": "CPV",
            "description": "Software package and information systems"
          }
        ]
      }
    ],
    "title": "Occupational Health System",
    "value": {
      "amount": 540000,
      "currency": "GBP"
    },
    "status": "active",
    "coveredBy": [
      "GPA"
    ],
    "documents": [
      {
        "id": "economic",
        "documentType": "economicSelectionCriteria"
      },
      {
        "id": "technical",
        "documentType": "technicalSelectionCriteria"
      }
    ],
    "bidOpening": {
      "date": "2022-06-20T12:00:00+01:00"
    },
    "legalBasis": {
      "id": "32014L0024",
      "scheme": "CELEX"
    },
    "awardPeriod": {
      "startDate": "2022-06-20T12:00:00+01:00"
    },
    "description": "NWSSP is looking to procure a web-based software solution to manage the Occupational Health services within NHS Wales with the aim of streamlining process, documentation, and management of Occupational Health records across NHS Wales.",
    "tenderPeriod": {
      "endDate": "2022-06-20T12:00:00+01:00"
    },
    "hasRecurrence": false,
    "classification": {
      "id": "48000000",
      "scheme": "CPV",
      "description": "Software package and information systems"
    },
    "submissionTerms": {
      "languages": [
        "en"
      ],
      "bidValidityPeriod": {
        "endDate": "2022-12-01T23:59:59Z"
      }
    },
    "submissionMethod": [
      "electronicSubmission"
    ],
    "procurementMethod": "open",
    "mainProcurementCategory": "goods",
    "submissionMethodDetails": "https://etenderwales.bravosolution.co.uk/web/login.shtml",
    "procurementMethodDetails": "Open procedure"
  },
  "parties": [
    {
      "id": "GB-FTS-7249",
      "name": "NHS Wales Shared Services Partnership",
      "roles": [
        "buyer",
        "centralPurchasingBody"
      ],
      "address": {
        "region": "UK",
        "locality": "Cardiff",
        "postalCode": "CF15 7QZ",
        "countryName": "United Kingdom",
        "streetAddress": "4-5 Charnwood Court,, Heol Billingsley, Parc Nantgarw"
      },
      "details": {
        "url": "http://nwssp.nhs.wales/ourservices/procurement-services/",
        "buyerProfile": "https://www.sell2wales.gov.wales/search/Search_AuthProfile.aspx?ID=AA0221",
        "classifications": [
          {
            "id": "BODY_PUBLIC",
            "scheme": "TED_CA_TYPE",
            "description": "Body governed by public law"
          },
          {
            "id": "07",
            "scheme": "COFOG",
            "description": "Health"
          }
        ]
      },
      "identifier": {
        "legalName": "NHS Wales Shared Services Partnership"
      },
      "contactPoint": {
        "url": "https://etenderwales.bravosolution.co.uk/web/login.shtml",
        "email": "gareth.rees9@wales.nhs.uk"
      }
    },
    {
      "id": "GB-FTS-111",
      "name": "High Court",
      "roles": [
        "reviewBody"
      ],
      "address": {
        "locality": "London",
        "postalCode": "WC2A 2LL",
        "countryName": "United Kingdom",
        "streetAddress": "Royal Courts of Justice, The Strand"
      },
      "identifier": {
        "legalName": "High Court"
      },
      "contactPoint": {
        "telephone": "+44 2079477501"
      }
    }
  ],
  "language": "en",
  "description": "(WA Ref:121409)",
  "initiationType": "tender"
}
16 Feb 2022 · 004448-2022 · planning
{
  "id": "004448-2022",
  "tag": [
    "planning"
  ],
  "date": "2022-02-16T16:24:02Z",
  "ocid": "ocds-h6vhtk-0317fc",
  "buyer": {
    "id": "GB-FTS-7249",
    "name": "NHS Wales Shared Services Partnership"
  },
  "tender": {
    "id": "AW094 - Occupational Health System",
    "lots": [
      {
        "id": "1",
        "status": "planned",
        "description": "The provision of a flexible Occupational Health software package is required which will allow NHS Wales to electronically manage its occupational health process. A bi-directional interface is essential between the Occupational Health system and the Electronic Staff Record\n(ESR)/workforce systems to enable seamless transfer of data/information between the systems.\nThe following are some essential characteristics of the requirement:-\n- Provision of a fully hosted service in a secure environment.\n- Dedicated telephone and e-mail support.\n- Monthly reports on all incidents.\n- Remote diagnostic support.\n- Provision of a dedicated Customer Services Manager.\n- Remote training for users.\n- Data migration from the existing service. Additional information: Supplier engagement sessions will be arranged for the 18th March 2022 which will comprise of a 40 minute demonstration by suppliers providing an overview of their solution along with 20 minutes questions and answers."
      }
    ],
    "items": [
      {
        "id": "1",
        "relatedLot": "1",
        "deliveryAddresses": [
          {
            "region": "UKL"
          }
        ],
        "additionalClassifications": [
          {
            "id": "48000000",
            "scheme": "CPV",
            "description": "Software package and information systems"
          }
        ]
      }
    ],
    "title": "Occupational Health System & bi-directional interface",
    "value": {
      "amount": 400000,
      "currency": "GBP"
    },
    "status": "planned",
    "coveredBy": [
      "GPA"
    ],
    "legalBasis": {
      "id": "32014L0024",
      "scheme": "CELEX"
    },
    "description": "NWSSP is looking to procure a web-based software solution to manage the Occupational Health services within NHS Wales with the aim of streamlining process, documentation, and management of Occupational Health records across NHS Wales.",
    "communication": {
      "futureNoticeDate": "2022-04-15T00:00:00+01:00"
    },
    "classification": {
      "id": "48000000",
      "scheme": "CPV",
      "description": "Software package and information systems"
    },
    "mainProcurementCategory": "goods"
  },
  "parties": [
    {
      "id": "GB-FTS-7249",
      "name": "NHS Wales Shared Services Partnership",
      "roles": [
        "buyer",
        "centralPurchasingBody"
      ],
      "address": {
        "region": "UK",
        "locality": "Cardiff",
        "postalCode": "CF15 7QZ",
        "countryName": "United Kingdom",
        "streetAddress": "4-5 Charnwood Court,, Heol Billingsley, Parc Nantgarw"
      },
      "details": {
        "url": "http://nwssp.nhs.wales/ourservices/procurement-services/",
        "buyerProfile": "https://www.sell2wales.gov.wales/search/Search_AuthProfile.aspx?ID=AA0221",
        "classifications": [
          {
            "id": "BODY_PUBLIC",
            "scheme": "TED_CA_TYPE",
            "description": "Body governed by public law"
          },
          {
            "id": "07",
            "scheme": "COFOG",
            "description": "Health"
          }
        ]
      },
      "identifier": {
        "legalName": "NHS Wales Shared Services Partnership"
      },
      "contactPoint": {
        "email": "gareth.rees9@wales.nhs.uk"
      }
    }
  ],
  "language": "en",
  "description": "NOTE: To register your interest in this notice and obtain any additional information please visit the Sell2Wales Web Site at https://www.sell2wales.gov.wales/Search/Search_Switch.aspx?ID=118784.\n(WA Ref:118784)",
  "initiationType": "tender"
}