Find a TenderAwarded
Published 6 Feb 2024, 15:22 GMT

Official UK procurement notice

Occupational Health Services and Supplementary Services

Official notice

Authority: University of Southampton (Charity / VCSE)

ServicesRestricted procedure
Published estimate£10,000,000exc. VAT20% below published estimate
Submissions closed 7 Mar 2024awarded 14 Aug 2024
Awarded to TP Health Ltd

What is being bought

Published requirement description

The University of Southampton is looking to enter into an Eight (8) year contract for the provision of Occupational Health Services for both Staff and Students.

The Provider shall deliver the services that support the University of Southampton in meeting the objectives of:

  • Meeting legislative requirements and maintaining duty of care to staff
  • Ensuring fitness to work and/or fitness to practice of staff and students.
  • Performing inoculations and vaccinations
  • The provision of counselling
  • Promoting physical and mental wellbeing amongst staff and students to optimise attendance, engagement, resilience, and performance.
  • Supporting staff and students with illness, injury or other medical or health requirements assisting in the prevention of health-related problems amongst the University of Southampton' staff and students as a result of their activities and providing assistance in the treatment of any such problems.
  • Assisting the University of Southampton to reduce levels of sickness absence.
  • Identifying trends in work-related absence and prioritising and tackling significant health and wellbeing-related issues.

The Provider shall at the point of tendering hold Safe Effective Quality Occupational Health Service ('SEQOHS') accreditation or equivalent and this must be maintained for the duration of the contract. It is a requirement that the provider will ensure that any services conducted under the Contract meet the requirements of all relevant legislation, regulations, guidelines, and standards current at the time of delivery. This includes all Care Quality Commission (CQC) and Department for Education (DfE) standards applicable to the services.

The University currently retains an in-house Occupational Health Manager to maintain the triage system, filtering OH requests ahead of referral to the external Provider. The Provider will be required to understand and operate in accordance with this process.

The estimated Contract Value is in the region of £6,000,000 - £10,000,000 GBP (excluding VAT). It is expected that spend will gradually grow over the first few months of the contract and that additional services outlined in the spec may be added in over the course of the contract. Further details on anticipated spend can be found in File 2 of the tender pack.

  • Recurrence: This is likely to be re-procured in 2032

CPV: Company health services · Counselling services · Equal opportunities consultancy services · Guidance and counselling services · Guidance services · Medical practice and related services · Miscellaneous health services · Pharmacy services · Physiotherapy services · Rehabilitation services · Vocational rehabilitation services

The lotProcurement structure

single lot · value published
Lot #1The essential services required are Pre-employment health assessments, Pre-enrolment…AwardedRenewalPublished value£10,000,000

The essential services required are Pre-employment health assessments, Pre-enrolment health assessments, Occupational Health referrals, Health Surveillance, Pathology Services, Immunisation and Vaccination services, Work accident and Injury management. The desirable services included in the tender are Specialist immunisations and travel advice, Workstation and workplace assessments, Assistance and other specialist referrals and counselling.

This procurement process is being conducted as a Restricted procedure; consisting of both Selection and Invitation to Tender stages.

Stage 1 - Selection Stage: An overall pass mark of 50 % shall apply to this stage. The intention is to arrive at a shortlist of a maximum of five qualified potential suppliers for formal invitation to tender. The maximum number of qualified potential suppliers will be based on the top five scores achieved. Where more than the maximum number of potential suppliers have achieved a top five score (i.e. a tie), all of those potential suppliers will be invited to the Invitation to Tender stage.

Stage 2 - Invitation to Tender (ITT) stage - A maximum of 5 qualified tenderers will be invited to submit formal tenders at this stage

Delivery: South East · Highfield Campus: University Road, Southampton, Hampshire SO17 1BJ Whilst a large proportion of the service requirement can be conducted online , Immunization and Vaccinations administration for example will need to be conducted in person.
Extensions: It is anticipated that this service will be re-procured in 2032Second stage: up to 5 candidates invited to tenderVariant bids: not allowed

What it takes to win
i

How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
How bids were scored
Quality: 60%Price: 30%
Published sub-criteria (7)
  • Desirable Services: 12%
  • Business Context and Awareness: 13%
  • Adaptability of Service/ Continuous Improvement: 10%
  • Data Protection: 5%
  • Demonstration Response: 10%
  • Management of Communications: 10%
  • price: 30%
Published award criteria (7)
  • Desirable Services: 12
  • Business Context and Awareness: 13
  • Adaptability of Service/ Continuous Improvement: 10
  • Data Protection: 5
  • Demonstration Response: 10
  • Management of Communications: 10
  • Price: 30
Conditions of participation2
  • Economic & financial standing

    To support the financial assessment, the University will obtain a Business Risk Report for all Tenderers and every organisation that is being relied on to meet this procurement, using an independent company called Creditsafe.

    The University reserves the right to exclude a Tenderer or request provision of further assurances such as parent company/bank guarantee or performance bonds where a Tenderer's Business Risk Score is: "Moderate Risk"; "High Risk"; "Very High Risk"; or "Not Rated", based on the rating provided by Creditsafe

    Where a Business Risk Score from our external system is not available, then an alternative method of assessing financial standing will be used. This method is detailed within the Invitation to Tender document set.

    Minimum: Minimum level(s) of standards possibly required: Tenderers are advised that a requirement of this procurement is to have in place, or commit to obtain prior to the commencement of the contract, the following minimum insurance levels: Employers (Compulsory) Liability: £10 million …
  • Technical & professional ability

    The selection criteria is as stated in the Selection Stage document set

    The Provider shall hold Safe Effective Quality Occupational Health Service ('SEQOHS') accreditation and ensure that any services conducted under the Contract meet the requirements of all relevant legislation, regulations, guidelines, and standards current at the time of delivery. This includes all Care Quality Commission (CQC) and Department for Education (DfE) standards applicable to the services.

    However, potential suppliers' attention is drawn to the MANDATORY requirements of the selection criteria:

    e.g.

    • Grounds for mandatory exclusion
    • Grounds for discretionary exclusion
    • Economic & Financial Standing
    • Insurance
    • Compliance with equality legislation
    • Health & Safety

    Mandatory Non-Functional Requirements

    Additionally, potential suppliers' attention is drawn to the MANDATORY requirements of the award criteria. Full information is provided in the draft Invitation to Tender document set, which is made available at the Selection Stage for information.

    Control of Contractors Health & Safety (CC3) Form (File 9)

What this means for your bid
  • Price carries 30 of 90 points: a 10% discount moves about 3 points. The method statement decides this lot, not the discount.

Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.

Procedure terms & legal framework

From the official record · publisher note attached
Procedure method
Restricted procedure
Legal basis
CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
Procurement category
Services
Notice status
Awarded
Procurement threshold
Unspecified in notice
Regulatory regime
Standard
Commercial structure
Stand-alone contract (no framework)
Competition type
Competitive procedure
GPA / WTO covered
Yes (GPA)
Recurring procurement
Yes · This is likely to be re-procured in 2032
First published
6 Feb 2024, 15:22 GMT
Last source update
20 Aug 2024, 13:37 BST
Authority reference
2023UoS-1095
FTS notice number
2024/S 000-026472
Classification (CPV)
Company health servicesCounselling servicesEqual opportunities consultancy servicesGuidance and counselling servicesGuidance servicesMedical practice and related servicesMiscellaneous health servicesPharmacy servicesPhysiotherapy servicesRehabilitation services
+1 moreVocational rehabilitation services
Delivery area
South East (UKJ3)
Official registry OCID
ocds-h6vhtk-0437a2 Find a Tender
Contract terms
Electronic trading
electronic ordering · electronic payment

Publisher note: E-Tendering Portal: The University is utilising an electronic tendering tool, In-Tend (https://intendhost.co.uk/ universityofsouthampton) to manage this procurement and to communicate with potential suppliers and/or tenderers (as appropriate). All documentation in relation to this tender can be downloaded from In-Tend. Potential suppliers/tenderers are advised that there will be no hard copy documents issued and all communications with the University, including the submission of Selection Stage and/or Invitation to Tender responses will be conducted via In-Tend. Regular monitoring of the portal is the responsibility of the potential supplier/tenderer. If you are not already registered as a supplier with the University of Southampton, you will need to register in In-Tend in order to access the procurement documentation. Once you have logged in as a supplier: click on 'Tenders'; locate the relevant project; and click 'View Details'. Once you are in the project screen, you will be able to register your organisation against the project and access all documentation by clicking 'Express Interest'. Potential suppliers/tenderers are advised that formal expressions of interest in the project must be by way of completion and return of the relevant documents via In-Tend. Further instructions for the submission of responses are below: To submit your return: 1. Log in 2. Click 'Tenders' 3. Locate the relevant project 4. View details 5. Click on the tab relating to the relevant project stage (e.g. 'Invitation to Tender') 6. Click on the 'Attach Documents' button and upload your return. 7. Check ALL your response documents are uploaded and displayed in the 'My Tender Return' panel. The system will only permit your organisation to make one return. 8. Click the red 'Submit Return' button. Please note, to preserve the integrity of the procurement, all communications with the University must be made via the correspondence function within In-Tend. Publication of Award Details: In accordance with Regulation 50, paragraph (2) of the Public Contracts Regulations 2015 and subject to Article 5 and Annex 5, Part D (13) of Directive 2014/24/EU of the European Parliament and of the Council (if applicable), the University intends to publish the value of any resulting contract at the award stage, and reserves the right to do so. By submitting a response, potential suppliers/tenderers are consenting to publication of this information unless otherwise agreed in advance with the University. Costs and Expenses: Potential suppliers/tenderers are solely responsible for their costs and expenses incurred in connection with the preparation and submission of responses and participation in this and all future stages of this procurement. Under no circumstances will the University be liable for any costs or expenses borne by potential suppliers/tenderers or any of their supply chain, partners or advisers in this procurement process. The University is not liable for any costs in the event of the cancellation of this procurement process.

How it was run

Official notice
Run through: In-tend · Who buys & how to bid on In-tend
Supplier login requiredLanguage: EN
Access & registration note: Free · one account per buying organisation's portal · reCAPTCHA on signup
Submission deadline
7 Mar 2024, 12:00 GMT
Submission channel
{"electronicSubmission"}
Accepted languages
en
Bid validity
360 days from the deadline
Detailed submission instructions & authority contactsFrom official release

Timeline

7 Mar 2024 → 20 Aug 2024 · 3 dates
  1. Submission deadline
    7 Mar 2024, 12:00 GMT
  2. Invitations to tender expected
    11 Apr 2024, 00:00 BST
  3. Notice published
    20 Aug 2024, 13:37 BST

Notice history

1 event · 2 releases on Find a Tender
  1. Status changed to complete
    20 Aug 2024, 13:37 BST

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast
Awards 1
Awarded value £8,000,0001 contract exc. VAT
Bids received 1
Contracts signed 1latest 14 Aug 2024
Awarded toValueDateStatus
TP Health Ltd£8,000,000 †—Awarded

Contracts

  • Contract 026472-2024-1 · TP Health Ltd

    Signed
    14 Aug 2024
    Value
    £8,000,000
    Status
    active

Bid statistics published by the authority

BidsSMEVCSEValid bid range
1bids———

Contracting authority & participating public bodies

UNIVERSITY OF SOUTHAMPTON

Contracting authorityCharity / VCSEBody governed by public lawEducation GB-UKPRN: 10007158 HIGHFIELD CAMPUS,UNIVERSITY ROAD, SOUTHAMPTON, South East, SO171BJContact name, email, phone Published organisation website ↗

Bidders & participating suppliers

1 commercial party on the notice
  • TP Health LimitedAwarded supplierGB-COH: 05770728 20 Grosvenor Place,, London, London, SW1X 7HN

Official documents & specifications

Official links; attachments are not copied

No document links were published on the notice.