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Find a TenderAwardedContract details notice
Published 23 Jun 2025, 16:37 BST

Official UK procurement notice

Occupational Health · AWE PLC (Jun 2025)

Official notice

Authority: AWE PLC

ServicesCompetitive flexible procedureAbove threshold
Sectors: Health & Social Care (85) Delivery: South East (UKJ)
Published estimate£12,000,000≈ £2.4m / year · £14,400,000 inc. VAT
Submissions closed 28 Jul 2025awarded 9 Dec 2025
Awarded to Withheld Section94 supplier
Contract term 5 yrsends 31 Mar 2031 · up to 31 Mar 2032 with extensions · starts 1 Apr 2026

What is being bought

Published requirement description

Provision of Occupation Health Services

  • Not divided into lots: This decision is based on operational efficiency considerations for this requirement and the use of lots making it disproportionately expensive to manage due to the amount of requirements that the Framework will have to cover.
  • How the procedure runs: This Procurement is being run under a multi-stage Competitive Flexible procedure pursuant to section 20(2)(b) of the Procurement Act 2023 to establish a single supplier contract. It is the intention of AWE to follow a four-stage process under this procedure as follows. However, AWE retains the right to amend the stages if required throughout the process. This includes amending the number of stages or re-running a stage of the process. Tender Stage 1: Publish Tender Notice and tender documents, Receive ITP responses, Assess ITP and identify top 5 ranking suppliers, Notify shortlisted suppliers (Top 5 Scoring ITP submissions) and invite to Stage 2. Tender Stage 2: Release Invitation to Submit Final Tender (ISFT) documents, receive ISFT responses, Assess submissions to identify the Most Advantageous Tender Tender Stage 3: Preferred Supplier Stage, request supplier to discuss any commercial amendments and complete any additional compliance checks (if required) Tender Stage 4 (Award Stage): Notify suppliers and issue assessment summaries, publish contract award notice and commence standstill, Award contract Further information shall be found in the About the Procurement document released as part of the tender pack.

CPV: Ambulance services · Company health services · Medical analysis services · Medical practice and related services · Paramedical services · Services provided by medical laboratories · Services provided by medical personnel

The lotProcurement structure

single lot · value published
Lot #1AwardedRenewal 5 yrsPublished value£12,000,000
Contract period: 1 Apr 2026 – 31 Mar 2031 (5 yrs) · up to 31 Mar 2032 with extensionsValue: £12,000,000 exc. VAT · £14,400,000 inc. VAT
Delivery: South East
Extensions: The Contract will be to provide the core services as detailed in the Specification, however, there are certain elements of the core service that will be priced on an as required basis, for example, including but not limited to specific first aid training courses. In addition to these elements section 2.9 of the specification does identify specific activities for which AWE will request quotations on an as required basis. · The initial contract term will be a period of 5 years however, AWE will have the right to extend the initial term for a further period of 12 months subject to AWE providing written notice to the Supplier prior to expiry of the initial term.Second stage: up to 5 candidates invited to tender
85120000 Medical practice and related services85141000 Services provided by medical personnel85142000 Paramedical services85143000 Ambulance services85145000 Services provided by medical laboratories85147000 Company health services
Pre-qualification & selection criteria (PQQ)1
  • Condition of participation

    AWE evaluate all ITP responses and will invite the top 5 scoring Suppliers at the ITP stage who have passed all pass/fail questions and achieved the minimum score threshold for all scored questions to proceed to the next stage. They will be invited to submit a Final Tender Submission in response to the ISFT.

    shortlisting

What it takes to win
i

How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
How bids were scored
Quality: 60%Price: 30%Social value: 10%
Published sub-criteria (5)
  • Technical: 57%
  • Quality: 3%
  • Price: 25%
  • Commercial Terms and Conditions: 5%
  • Social Value: 10%
Published award criteria (5)
  • Price: This criterion will be based on an assessment of the Core (15% of pricing score) and Additional Services (10% of pricing score) provided as part of the pricing submission. The total weighting for the price will be 25%...
  • Technical: This criterion will ask bidders to provide detail of their proposed solution to deliver the Occupational Health Service to AWE which will be evaluated against the specification and will carry a weighting of 57%.
  • Social Value: This criterion will focus on evaluating responses for the Social Value questions
  • Commercial Terms and Conditions: This criterion will be based on the Suppliers acceptance of the AWE draft Contract document included within the Tender pack
  • Quality: This criterion requests bidders to provide information on how they will incorporate AWE environmental and sustainability requirements into their delivery of the service
Conditions of participation1
  • Condition of participation

    AWE evaluate all ITP responses and will invite the top 5 scoring Suppliers at the ITP stage who have passed all pass/fail questions and achieved the minimum score threshold for all scored questions to proceed to the next stage. They will be invited to submit a Final Tender Submission in response to the ISFT.

    shortlisting
What this means for your bid
  • Price carries 30 of 100 points: a 10% discount moves about 3 points. The method statement decides this lot, not the discount.

Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.

Procedure terms & legal framework

From the official record
Procedure method
Competitive flexible procedure
Legal basis
UKPGA · 2023/54 Procurement Act 2023
Procurement category
Services
Notice status
Awarded
Procurement threshold
Above threshold (FTS publication)
Regulatory regime
Standard
Commercial structure
Stand-alone contract (no framework)
Competition type
Competitive procedure
GPA / WTO covered
Unspecified in notice
Recurring procurement
Unspecified in notice
First published
23 Jun 2025, 16:37 BST
Last source update
28 Apr 2026, 16:50 BST
Award evaluation window
Submission end – 18 Nov 2025
FTS notice number
2025/S 000-036848
Latest notice
Contract details notice (UK7)
Classification (CPV)
Ambulance servicesCompany health servicesMedical analysis servicesMedical practice and related servicesParamedical servicesServices provided by medical laboratoriesServices provided by medical personnel
Delivery area
South East (UKJ)
Official registry OCID
ocds-h6vhtk-055208 Find a Tender
How it runs

This Procurement is being run under a multi-stage Competitive Flexible procedure pursuant to section 20(2)(b) of the Procurement Act 2023 to establish a single supplier contract. It is the intention of AWE to follow a four-stage process under this procedure as follows. However, AWE retains the right to amend the stages if required throughout the process. This includes amending the number of stages or re-running a stage of the process.

Tender Stage 1: Publish Tender Notice and tender documents, Receive ITP responses, Assess ITP and identify top 5 ranking suppliers, Notify shortlisted suppliers (Top 5 Scoring ITP submissions) and invite to Stage 2.

Tender Stage 2: Release Invitation to Submit Final Tender (ISFT) documents, receive ISFT responses, Assess submissions to identify the Most Advantageous Tender

Tender Stage 3: Preferred Supplier Stage, request supplier to discuss any commercial amendments and complete any additional compliance checks (if required)

Tender Stage 4 (Award Stage): Notify suppliers and issue assessment summaries, publish contract award notice and commence standstill, Award contract

Further information shall be found in the About the Procurement document released as part of the tender pack.

Review and risk notes
Risks

AWE has identified a potential risk which, if it materialised, could jeopardise the satisfactory performance of the Contract following award, but which is currently unable to be definitively addressed for in the Contract: The interworking / migration of the existing medical records with the selected supplier's Occupational Health Management Software Solution (OHMSS). Given that we will not know the supplier until after we have conducted the tender it is not possible to quantify the precise level of risk.

How it was run

Official notice
Requests to participate (first stage)
28 Jul 2025, 17:00 BST
Submission deadline
28 Jul 2025, 17:00 BST
Clarification deadline
16 Jul 2025, 12:00 BST
Electronic submission
Not allowed
Accepted languages
en
Detailed submission instructions & authority contactsFrom official release

All clarification questions and tender submissions should be made/submitted electronically via the AWE Procurement mail box AWEProcurement @awe.co.uk

Timeline

23 Jun 2025 → 28 Apr 2026 · 10 dates
  1. Planning notice published
    23 Jun 2025, 16:37 BST
  2. Next notice expected
    25 Jun 2025, 23:59 BST
  3. Tender notice published
    2 Jul 2025, 15:00 BST
  4. Clarification questions by
    16 Jul 2025, 12:00 BST
  5. Submission deadline
    28 Jul 2025, 17:00 BST
  6. Award decision expected by337 days ago
    18 Nov 2025, 23:59 GMT
  7. Assessment summaries sent317 days ago
    9 Dec 2025
  8. Standstill ends307 days ago
    18 Dec 2025, 23:59 GMT
  9. Contract starts204 days ago
    1 Apr 2026, 00:00 BST
  10. Latest notice published176 days ago
    28 Apr 2026, 16:50 BST

Notice history

10 events · 6 releases on Find a Tender · since 23 Jun 2025
  1. Pipeline notice published
    23 Jun 2025, 16:37 BST
    UK1
  2. Preliminary market engagement notice published
    23 Jun 2025, 16:55 BST
    UK2
  3. Planned procurement notice published
    23 Jun 2025, 18:14 BST
    UK3
  4. Procurement method changed
    23 Jun 2025, 18:14 BST
  5. Tender notice published
    2 Jul 2025, 15:00 BST
    UK4
  6. Status changed to active
    2 Jul 2025, 15:00 BST
  7. Contract award notice published
    9 Dec 2025, 09:47 GMT
    UK6
  8. Status changed to complete
    9 Dec 2025, 09:47 GMT
  9. Contract signature expected
    5 Jan 2026, 23:59 GMT
    scheduled
  10. Contract details notice published
    28 Apr 2026, 16:50 BST
    UK7
Routine re-releases (6)
  • 2025-06: 3 releases · 23 Jun 2025, 23 Jun 2025

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast
Awards 1
Awarded value £01 award exc. VAT
Bids received 3
Contracts signed 1latest 15 Apr 2026
Awarded toValueDateStatus
Withheld Section94 supplier30 Dec 2099 – 30 Dec 2099 · up to 31 Dec 2099Extensions: The initial contract term will be a period of 5 years however, AWE will have the right to extend the initial term for a further period of 12 months subject to AWE providing written notice to the Supplier prior to expiry of the initial term. · Options: The Contract will be to provide the core services as detailed in the description above, however, there are certain elements of the core service that will be priced on an as required basis, for example, including but not limited to specific first aid training courses. In addition to these elements the specification does identify specific activities for which AWE will request quotations on an as required basis, these are: Ill health early retirement Capability assessment and exercises Vaccinations Medical Support to construction enclave Asset Maintenance and Asset lifecycle plan Obsolescence Gym management and services£09 Dec 2025Awarded

Contracts

  • Occupational Health · Withheld Section94 supplier

    Signed
    15 Apr 2026
    Value
    £0
    Period
    30 Dec 2099 – 30 Dec 2099 · up to 31 Dec 2099 with extensions
    Status
    active
    Extensions
    The initial contract term will be a period of 5 years however, AWE will have the right to extend the initial term for a further period of 12 months subject to AWE providing written notice to the Supplier prior to expiry of the initial term.
    Options
    The Contract will be to provide the core services as detailed in the description above, however, there are certain elements of the core service that will be priced on an as required basis, for example, including but not limited to specific first aid training courses. In addition to these elements the specification does identify specific activities for which AWE will request quotations on an as required basis, these are: Ill health early retirement Capability assessment and exercises Vaccinations Medical Support to construction enclave Asset Maintenance and Asset lifecycle plan Obsolescence Gym management and services
    4 agreed KPIs: Service Management · Compliance · General Requirements …
    • Service Management
    • Compliance
    • General Requirements
    • Service Line Requirements

Bid statistics published by the authority

BidsSMEVCSEValid bid range
3final-stage tenders00—

Contracting authority & participating public bodies

AWE PLC

Contracting authorityPublic authority - central government GB-PPON: PYCH-2579-LGTN AWE Aldermaston, Reading, South East, RG7 4PRContact email

Bidders & participating suppliers

1 commercial party on the notice
  • Withheld Section94 SupplierAwarded supplierGB-PPON: PBXY-3232-WNHZ Withheld address line 1, Withheld Town, London, SW1A 2ASContact email

Official documents & specifications (7)

Official links; attachments are not copied

Tender pack and attachments

  • Bidding documents and specificationstenderBidding documents and specificationsAccess: Following publication of UK4 bidders should send an email to the AWE mailbox (AWEProcurement @awe.co.uk)with an expression of interest. AWE will then provide a Non-disclosure Agreement which when signed by the bidder will trigger the release of the ITP Pack and the ISFT Pack. For information, the tender pack will contain the following documents: • About the Procurement • Rules of Procurement • NDA • ITP Volume 1: Instructions for Suppliers • ITP Volume 2: Specification • ITP Volume 3: Response Questionnaire • ISFT Volume 1: Instructions for Suppliers • ISFT Volume 2: Specification • ISFT Volume 3: Contract • ISFT Volume 4: Technical Questionnaire • ISFT Volume 5: Price Schedule

Notices published for this procedure

  • Contract details notice contractContract details noticeUK7Contract details notice on Find a Tender
  • Contract award notice awardContract award noticeUK6Contract award notice on Find a Tender
  • Tender notice tenderTender noticeUK4Tender notice on Find a Tender
  • Planned procurement notice planningPlanned procurement noticeUK3Planned procurement notice on Find a Tender
  • Preliminary market engagement notice planningPreliminary market engagement noticeUK2Preliminary market engagement notice on Find a Tender
  • Pipeline notice planningPipeline noticeUK1Pipeline notice on Find a Tender